2018.09.04 CC Packet - Laserfiche WebLink

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CITY OF EST.1906 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Bryan J. Bear, City Administrator FROM: Ron Otkin, Finance Director SUBJECT: Establish Position of Finance and Public Works Administrative Assistant DATE: For the City Council Meeting of September 4, 2018 DESIRED COUNCIL ACTION Adoption of Consent Agenda Including Approving the Job Description of Finance and Public Works Administrative Assistant. BACKGROUND On December 18, 2017, the City Council adopted a resolution approving a pro forma financial guide for water and sanitary sewer operations. This budget guideline contained funding for an additional full-time water and sewer operator. The Finance Director explained that these funds might also be used to provide clerical support to the Public Works Director. On March 29, 2018, the City Council approved the job description of Finance Coordinator and appointed Accounting Clerk Anna Wobse to this new position. Staff was also authorized to begin the process of filling the vacant Accounting Clerk position. The Public Works Director and Finance Coordinator have agreed that an inter -departmental position be created that will provide support to both departments. Attached is a proposed job description for a Finance and Public Works Administrative Assistant position. This position would be slotted in Pay Grade 4 ($42,228 - $55,012). Funding for this nonsupervisory entry-level position will be divided as follows: 50% General Fund, 25% Water Utility, and 25% Sewer Utility. It is anticipated that staff will bring a hiring recommendation to the City Council at their September 17tn meeting. RECOMMENDATION As Finance Director I recommend that the City Council authorize establishment of a Finance and Public Works Administrative Assistant position. ATTACHMENTS Proposed Job Description