2018.08.15 Parks Packet - Laserfiche WebLink

Home

Agenda Number: CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDOM TO: Bryan Bear, City Administrator FROM: Pierre Giguere, Community Development Intern SUBJECT: Appointing Alternate Parks, Recreation, and Open Space Commission Members DATE: August 8, 2018, for the Parks, Recreation, and Open Space Commission Meeting of August 15, 2018 1. BACKGROUND: The purpose of this report is to propose the use of alternate members on the Parks, Recreation, and Open Space Commission. Within the Parks Commission, a quorum of at least four commission members is required to allow the commission to make important decisions. Through the use of alternate commission members, this commission can achieve a quorum even when sitting members are absent. At their August 6, 2018 meeting, the City Council discussed the use of alternate members on all Hugo commissions, including the Parks Commission. 2. COMMISSION ORGANIZATION: The Parks Commission is to consist of seven commission members elected to serve the listed duties required within each commission. All commissioners must be eligible to vote and be residents within the City of Hugo. The Parks Commission meets every third Wednesday of the month and gives recommendations to the City Council in relation to the City’s recreational areas and open space. These recommendations include the development, maintenance and operation of recreational spaces. All members are appointed by the Mayor with approval by the City Council and serve a staggered three-year term. 3. ALTERNATE PARKS COMMISSION MEMBERS: It is acknowledged that commission members are volunteers and may be absent from time to time due to various reasons. However, the commission must still be able to perform its duties without being hindered by the absence of a sitting member. This can be made possible through the use of alternate commission members.