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Agenda Number: 6 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDOM TO: Bryan Bear, City Administrator FROM: Pierre Giguere, Community Development Intern SUBJECT: Appointing Alternate Economic Development Authority (EDA) Commission Members DATE: August 14, 2018, for the EDA Meeting of August 20, 2018 1. BACKGROUND: The purpose of this report is to propose the use of alternate members on the EDA Commission. Within this commission, a quorum of at least four members is required to allow the EDA to have a meeting and take action items. Through the use of alternate commission members, the EDA can achieve a quorum even when members are absent. At their August 6, 2018 meeting, the City Council discussed the use of alternate members on all Hugo commissions, including the EDA. The City Council directed staff to evaluate what is required to all alternate members on commissions. 2. COMMISSION ORGANIZATION: The EDA Commission is to consist of seven members. Members include City officials, business representatives, and local citizens. The EDA meets every third Tuesday of the month and makes recommendations to the City Council in relation to economic development. These recommendations include the economic development decisions, business retention and expansion, and support of local businesses within Hugo. All members are appointed by the City Council and serve a six-year term. 3. ALTERNATE EDA BOARD MEMBERS: It is acknowledged that commission members are volunteers and may be absent from time to time due to various reasons. However, the commission must still be able to perform its duties with the absence of members. This can be made possible through the use of alternate commission members. The idea is that the alternate member would be fully prepared for the meeting and attend all the regular meetings. In the event there is an absence of a member of the EDA, the alternate