2019.04.01 CC Packet - Laserfiche WebLink

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CITY OF EST. 1906 To: Hugo City Council From: City Clerk Michele Lindau Date: March 19, 2019 for Council Meeting on April 1, 2019 Memorandum Re: Drug and Alcohol Testing for Commercial Drivers Policy, Elimination of the Motor Vehicle Safety Policy, and Revisions to the Personnel Policy In response to regulations issued by the United States Department of Transportation (DOT), staff is requesting Council approve the adoption of the attached policy on drug and alcohol testing for commercial drivers. This policy would apply to employees who hold CDLs (Commercial Drivers Licenses) for the purpose of carrying out "safety - sensitive duties" using City vehicles. These would include Public Works employees who drive vehicles with a gross combination weight rating or gross combination weight of 26,001 pounds or more. This policy does not pertain to firefighters. The Federal Highway Administration has granted states the option of waiving CDL requirements for firefighters, and the state of Minnesota has opted to not require it. Hugo's Personnel Policy requires each employee, as a condition of employment, to participate in a pre -employment drug test and be subject to post -accident, return -to -duty, reasonable suspicion, random and follow-up testing upon selection or request of management. Adoption of the Drug and Alcohol Testing for Commercial Drivers Policy would further required CDL holders to be part of a pool of drivers that will be subject to unannounced alcohol and controlled substance testing on a random selection basis. Public Works employees will be registered in a pool with approximately 250 other members. This pool is managed by Cornerstone Occupational Health Specialists in Hugo located on Mercantile Drive. Cornerstone uses a computerized program as a scientifically valid method to draw names for random testing. Federal law requires a test rate of at least 25% of the average number of drivers and 10% for alcohol each year, and these rates are subject to change by the DOT. Cornerstone will send notice of the selected employees to the designated City representative, the City Clerk, who will notify the Public Works Director and schedule the test. The Drug and Alcohol Testing Policy covers collection and testing procedures, review and notification of test results, and consequences for drivers engaged in prohibited conduct. In addition to approval of the Drug and Alcohol Testing Policy, staff is requesting Council approve elimination of the Motor Vehicle Policy and move certain items from the Motor Vehicle Policy to the general Personnel Policy.