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,i► CITY OF <br />EST. 1906 <br />Special Event Permit <br />Memorandum <br />To: Hugo City Council <br />From: City Clerk Michele Lindau <br />Date: August 15, 2019 for the City Council Meeting on August 19, 2019 <br />Re: The Depot Church Family Block Party on September 8, 2019 <br />1. BACKGROUND <br />A Special Event Permit application has been submitted by Pastor Jenny Sung of the <br />Depot Church to hold an outdoor event on Sunday, September 8, 2019, at the Oneka <br />Elementary School. A Special Event Permit approved by Council is required because <br />200+ people are expected to attend, and there will be amplified sound. <br />2. DESCRIPTION OF EVENT <br />The event will be a free outdoor service held from 4-7 p.m. on the Oneka Elementary <br />School grounds. The event will consist of kid -friendly games and activities, and visits <br />from the Hugo Fire Department, Washington County Sheriff's Department, and the <br />Washington County Library. Acoustic background music will be playing during the <br />event. <br />3. CONDITIONS <br />The applicant has provided the City the completed permit, signed Hold Harmless <br />Agreement, and permit fees. In accordance with this permit, the applicant shall conduct <br />the event as described on their application and herein in addition to the following <br />conditions. <br />Prior to the Event <br />1. All tents, stages, and inflatables will be installed per manufacturer's instructions. <br />During the Event <br />2. No alcohol will be served. <br />3. Inflatables will be monitored by an adult. <br />4. Weather conditions will be monitored during the event and delays/cancellations will be <br />determined by the responsible person. <br />5. All signage for the event will remain on the Oneka Elementary property unless <br />approved by the City. <br />