2019.10.07 CC Packet - Laserfiche WebLink

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BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING MONDAY, OCTOBER 7, 2019 D.1 August 17, 2019 Fire Department Rescue Demonstration at Keystone Place D.2 September 16, 2019 City Council Meeting D.3 September 24, 2019 Burger Night DA September 27, 2019 Movie Night D.5 September 28, 2019 Rib Fest Staff recommends Council approve the above meeting minutes as presented. F.1 Donation by Hugo American Legion to the Yellow Ribbon Network The Hugo American Legion will be presenting a donation to the Hugo Yellow Ribbon Network. G.1 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. G.2 Approve Annual Performance Review for Public Works Worker Adam Greeder In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam became part of the department as a full-time employee as an apprentice for the Public Works Maintenance Worker. Public Works Director Scott Anderson recommends Council approve the annual performance review for Public Works Worker Adam Greeder. G.3 Approve Hiring of Connor Coenen and Tim Stoltzman as Temporary Public Works Seasonal Employees Staff is requesting authorization to hire Connor Coenen and Tim Stoltzman as a temporary seasonal employees for the public works department. Each fall, with the start of the school year, several seasonal employees leave employment with the City to attend college. This year is no exception. Staff has recently spoke to Mr. Coenen and Mr. Stoltzman who are both interested in assisting the City as a seasonal parks employee. The addition of these two, as seasonal employees, will assist the Public Works Department in continuing the maintenance of park property and other City owned properties into the fall until such time that park grounds maintenance has stopped for the season. GA Approve Donation from Hugo American Legion to the Hugo Fire Department The Hugo American Legion has donated $200 to the Hugo Fire Department for training and equipment. Donations to the Fire Department must be approved by the City Council. Staff recommends Council accept the donation of $200 from the Hugo Legion. G.5 Approve Statement of Work from OPG-3 for Online Permitting OPG-3 has developed a statement of work to implement online permitting through the City's current PermitWorks program using Laserfiche forms. Earlier this year, the City worked with Accela on their online system but found did not fit the needs of the Building Department. Since then, OPG-3 has developed a solution at a fixed cost of $22,200 with no annual fee. This is a