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W. <br />Z. <br />0 <br />U <br />C9 <br />z <br />W <br />m <br />L <br />OD <br />N <br />0 <br />N <br />W <br />H <br />7 <br />W <br />W <br />a_ <br />W co <br />ti <br />wsb <br />Memorandum <br />To: Honorable Mayor and City Council <br />City of Hugo <br />From: Mark Erichson, PE <br />City Engineer <br />Date: November 7, 2019 <br />Re: 2019 Judicial Ditch 2 Maintenance Project <br />WSB Project No. R-013932-000 <br />On October 21, 2019 the Hugo City Council approved the Plans and Specifications for the 2019 <br />Judicial Ditch 2 Maintenance Project. Council also Authorized Staff to solicit quotations to <br />complete maintenance work in an amount not to exceed $175,000 in construction costs. The <br />goal of the project is to get the Hardwood Creek drainage system cleaned and fully functional. <br />The plans that were completed include the entire 5-mile section that still needs maintenance <br />work. But it is expected that only about one-third of the remaining ditch will be improved as part <br />of this phase of the project. <br />Staff identified local contractors skilled and experienced in this type of specialty work. Three <br />contractors showed interest and indicated willingness to potentially provide prices to complete the <br />proposed project. On November 7, 2019, quotes were received from two of the contractors. The <br />quotes received were as follows: <br />Contractor Base Price Add -Alternate Price <br />Scandia Trucking $119,794.80 $52,300 <br />Jacon $174,152.00 $49,350 <br />Scandia Trucking has significant experience in Judicial Ditch maintenance and is currently <br />working on a similar project in Forest Lake. The competitive price by Scandia Trucking might <br />allow work to be extended beyond the base price. This will be dependent on the actual condition <br />of the creek as the dredging progresses, as well as possible additional financial support by the <br />Rice Creek Watershed District. RCWD provides funding every year for Hugo to perform <br />maintenance activities and has indicated it might make additional funds available beyond those <br />already allocated. The Base Price will cover maintenance work from T.H. 61 south and west all <br />the way to 170th Street. If additional funding is made available, Add -Alternate 1 can be <br />included in the project. This Add -Alternate would allow the project to proceed from 170th Street <br />South, possibly reaching all the way to 165th Street. <br />In order to proceed with work this year and achieve as much maintenance work as possible, it is <br />recommended that Council pass a resolution accepting the quotations and awarding the project <br />to Scandia Trucking for a base price of $119,794.80 and an amount not to exceed $175,000. It <br />is also recommended Council directs Staff to continue working with RCWD to secure additional <br />maintenance funding. <br />K:1013932-000lAdminl0ocs1013932-000 MEMO Council Approve quotes 110819.docx <br />