2020.03.16 CC Packet - Laserfiche WebLink

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Hugo City Council Meeting Minutes for March 2, 2020 Page 5 of 9 Approve Joint Powers Agreement with Washington County for Code Red In August of 2011, Council entered into a Joint Powers Agreement with Washington County to participate in the Code Red mass notification system. The agreement renewed in 2015 for five years and since expired. This mass notification system alerts residents within a specified area by land telephone or by cellular phone and/or email if registered by the resident. The City is able to utilize this emergency notification system with the assistance of the Washington County 911 personnel. As part of this agreement, the City agreed to pay $1,047.89 for the purpose of purchasing its proportionate share of the cost of emergency notification minutes per year. This amount remained the same as in 2011. Adoption of the Consent Agenda approved the Joint Powers Agreement with Washington County for the Code Red emergency notification system. Approve Updated Job Description for Firefighter Engineer Position The Hugo Fire Department had requested Council approval of a revised job description for the engineer position. Educational requirements were updated because they were out of date with the current operational model. For example, the department no longer required engineers to be EMT certified since the City had stopped running an ambulance service. Adoption of the Consent Agenda approved the revised Firefighter Engineer Position job description. Approve Revision in Collection of Technology Fee The fee schedule ordinance approved by Council for 2020 included a 3% fee on all building permit transactions to help offset the cost of permitting software. After considering the logistics of adding a 3% fee, staff would like to charge a flat fee of $2 per permit in lieu of that, resulting in approximately the same amount of revenue. Adoption of the Consent Agenda approved a flat fee of $2 per permit in lieu of the 3% established by ordinance for the year 2020. Approve Agreement with Payment Service Network (PSN) for Online Transactions One of the Councils goals for 2019 was to implement an online permitting system. Over the year, staff had evaluated options, and in September of 2019, Council approved an agreement with OPG-3 for on online permitting solution that works with the City's current permitting software, PermitWorks. As part of the solution, staff had explored online payment options and found Payment Service Network to best fit the City's needs. A finance fee of 2.75% per transaction would be the responsibility of the payee, and the City would be responsible for an annual Payment Card Industry (PCI) compliance fee of $89. This credit card service would be only used for building permit transactions, but could eventually be expanded to accept payment for other City fees. Adoption of the Consent Agenda approved the service agreement with PSN for payment of online transactions. Approve Donation to the Hugo Fire Department from Hugo American Legion The Hugo American Legion Post 620 made a donation of $200 to the Hugo Fire Department. These funds would go toward department training and equipment. Adoption of the Consent Agenda approved the donation of $200 to the Hugo Fire Department.