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Hugo City Council Meeting Minutes for March 2, 2020 <br />Page 5 of 9 <br />Approve Joint Powers Agreement with Washington County for Code Red <br />In August of 2011, Council entered into a Joint Powers Agreement with Washington County to <br />participate in the Code Red mass notification system. The agreement renewed in 2015 for five <br />years and since expired. This mass notification system alerts residents within a specified area by <br />land telephone or by cellular phone and/or email if registered by the resident. The City is able to <br />utilize this emergency notification system with the assistance of the Washington County 911 <br />personnel. As part of this agreement, the City agreed to pay $1,047.89 for the purpose of <br />purchasing its proportionate share of the cost of emergency notification minutes per year. This <br />amount remained the same as in 2011. Adoption of the Consent Agenda approved the Joint <br />Powers Agreement with Washington County for the Code Red emergency notification system. <br />Approve Updated Job Description for Firefighter Engineer Position <br />The Hugo Fire Department had requested Council approval of a revised job description for the <br />engineer position. Educational requirements were updated because they were out of date with the <br />current operational model. For example, the department no longer required engineers to be EMT <br />certified since the City had stopped running an ambulance service. Adoption of the Consent <br />Agenda approved the revised Firefighter Engineer Position job description. <br />Approve Revision in Collection of Technology Fee <br />The fee schedule ordinance approved by Council for 2020 included a 3% fee on all building <br />permit transactions to help offset the cost of permitting software. After considering the logistics <br />of adding a 3% fee, staff would like to charge a flat fee of $2 per permit in lieu of that, resulting <br />in approximately the same amount of revenue. Adoption of the Consent Agenda approved a flat <br />fee of $2 per permit in lieu of the 3% established by ordinance for the year 2020. <br />Approve Agreement with Payment Service Network (PSN) for Online Transactions <br />One of the Councils goals for 2019 was to implement an online permitting system. Over the <br />year, staff had evaluated options, and in September of 2019, Council approved an agreement <br />with OPG-3 for on online permitting solution that works with the City's current permitting <br />software, PermitWorks. As part of the solution, staff had explored online payment options and <br />found Payment Service Network to best fit the City's needs. A finance fee of 2.75% per <br />transaction would be the responsibility of the payee, and the City would be responsible for an <br />annual Payment Card Industry (PCI) compliance fee of $89. This credit card service would be <br />only used for building permit transactions, but could eventually be expanded to accept payment <br />for other City fees. Adoption of the Consent Agenda approved the service agreement with PSN <br />for payment of online transactions. <br />Approve Donation to the Hugo Fire Department from Hugo American Legion <br />The Hugo American Legion Post 620 made a donation of $200 to the Hugo Fire Department. <br />These funds would go toward department training and equipment. Adoption of the Consent <br />Agenda approved the donation of $200 to the Hugo Fire Department. <br />