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�r CITY OF EST.1906 Special Event Permit - Memorandum r� To: Hugo City Council From: City Clerk Michele Lindau Date: March 9, 2020, for Council Meeting on March 16, 2020 Re: New Life Church Spring and Fall Events 1. BACKGROUND: A Special Event Permit application has been submitted by David Streitz on behalf of New Life Church to hold outdoor events on Sunday, June 14th and Sunday, October 4th on their property at 6000 148th Street North. A Special Event Permit is required because they are using an amplified system during the event. 2. DESCRIPTION OF EVENT: The June 14, 2020, event will be a free outdoor service held from 9-10:30 a.m. followed by a picnic from noon-4 p.m. Approximately 100 people are expected to attend. The event will include a potluck and games. Amplified sound will be used for the service and possibly for games during the picnic. There may also be a few small canopy tents set up for the event. The October 4, 2020, event will be a free outdoor gathering from 2-5:30 p.m. that will include a small band, hayrides, outdoor games, and possibly an inflatable bounce tent. There may also be a few small canopy tents set up for the event. 3. CONDITIONS: The applicant has provided the City the completed permit, signed Hold Harmless Agreement, and permit fees. In accordance with this permit, the applicant shall conduct the event as described on their application. The City reserves the right to cancel the event if there is a concern for the health, safety, and/or welfare of attendees. This includes weather related occurrences and public health emergencies. 4. CONCLUSION/RECOMMENDATION: New Life Church has held this event in previous years with no impact to the health, safety, or welfare of Hugo residents or visitors. Staff recommends Council approve the Special Event Permit. The event as described has been approved by the Hugo City Council on March 16, 2020 Michele Lindau, City Clerk Date