2020.06.01 CC Packet - Laserfiche WebLink

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Hugo City Council Meeting Minutes for May 18, 2020 Page 3 of 5 Approve Agreement for Services with M Health Fairview M Health Fairview will become the City's Ambulance provider on June 1, 2020. M Health Fairview will provide the same medical directive and related service to the Fire Department as North Memorial. Adoption of the Consent Agenda approved the agreement for M Health Fairview Medical Directive Services. Approve Change Order for 1301h Street Project As part of the design of the 1301h Street Improvement Project, staff evaluated a number of ways access to the Beaver Ponds neighborhood could be maintained from both 130th Street and 125th Street. Access to 130th Street was viewed to be important, as the intersection of 125th Street and TH 61 did not have a traffic signal. Access to 130th Street during construction would allow access to a signalized intersection at TH 61 and 130th Street and Egg Lake Road at various stages of construction. City Engineer Mark Erichson reviewed several options that were evaluated by staff, and he recommended the option to utilize 1291h Street, which is a private road, based on lower costs and better traffic flow. While evaluating costs for this option, staff identified the potential need for a mill and overlay on 1291h Street should any damage occur due to the increased use of this private road. Even with this potential cost, Erichson said this option was deemed to be the least expensive and provided the best access. He explained that an agreement had been reached with the home owners association to utilize 129th Street for access. Prior to construction starting, staff had taken photos and video of the condition of 129th Street to document the pre -construction condition of the roadway. This spring, staff reviewed the conditions of 129th Street and noticed some additional cracking in the roadway that warrants completing a mill and overlay improvement project on 129th Street. Petryk made motion, Miron seconded, to approve Change Order No. 1 in the amount of $28,474.20 for the mill and overlay of 129th Street. Roll call vote —all ayes. Motion carried. Presentation of the 2020-2024 Capital Improvement Program City Administrator talked to Council about the draft 2020-2040 Capital Improvement Plan prepared by Finance Director Ron Otkin with the assistance of other staff members. An updated CIP was required if the City Council wished to issue Capital Improvement Bonds. The document included streets, a new Public Works facility, and the Lions Park Improvement Project. The Planning Commission would need to determine if the CIP was consistent with the 2040 Comprehensive Plan. In preparing the CIP, the flat tax rate had been assumed. The CIP could change if the rate was lowered or projects were eliminated or downsized. Also, the County's assessment report was out, and the finance director had estimated the 2021 tax capacity increased by nearly 5%. This would result in a $49 increase in taxes for the median valued house in Hugo. Bear reviewed the street projects included in the draft CIP document. He explained the downtown street project was moved ahead to 2021 to coincide with the Lions Park project. The street project was now estimated at $2,820,000, which had been reduced by a change in the scope of the project. 145th Street and Finale Avenue were removed, and a short section of 147th street was added. Those streets and the cost of on -street parking improvements could be