2020.07.06 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for July 6, 2020 Page 2 of 5 Roll call vote – all ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. Roll call vote – all ayes. Motion carried. Update on COVID-19 City Response City Administrator Bryan Bear provided an update on how the City was responding to the coronavirus pandemic. The City remained under the State of Emergency per the Governors last order, Order 20-74, from early June. Under this order, the City would remain under Phase III of the Stay at Home Plan. The COVID Preparedness Plan adopted by the Council at the last meeting allowed employees to work from home if possible, and it outlines special provisions when at City Hall, Public Works, and the Fire Department. Bear talked about the importance of the State of Emergency because it allowed for remote meetings by providing exceptions to the requirements for notices and access to public places. Council could conduct regular meetings if they choose with special rules, and this applied to all boards and commissions. Bear explained the way the public could also participate remotely. Bear talked about the CARES Act saying Hugo’s share was $1,148,713, which is figured on a per capita basis, unlike LGA, and it must be spent by November 15, 2020. Funds not spent must be returned by first transferring them to the County for their possible use. The City was documenting expenses, and enhancements would need to be done to the City’s AV system for virtual meetings. These funds could also be used for business grants, and the EDA would be discussing this at their next meeting. Bear asked Council to discuss and provide direction. Council talked about the ventilation system in City buildings and questioned whether improvements needed to be made. Bear stated the systems were reasonably modern, but staff would have a determination made by HVAC. Council also asked about the use of community rooms. Bear replied there has not been much use of the rooms. Smaller groups are using them and seem to be complying with COVID regulations. Consent Agenda Weidt made motion, Petryk seconded, to approve the following consent agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Worker Jeff Maas 3. Approve Contract with Oertel Architects for the Public Works Facility 4. Approve Application for Water Surface Use Permit for David Strub on Sunset Lake Roll call vote – all ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented.