2020.12.07 CC Packet - Laserfiche WebLink

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2 Section 2.1.7. Data. “Data” means all information in digital form that can be transmitted 178 or processed. 179 180 ARTICLE III 181 MEMBERSHIP 182 183 Section 3.1. Eligibility. Any Minnesota LGU is eligible to be a Member of Metro-INET. 184 185 Section 3.2. Execution of JPA and Payment of Member Charges. An LGU desiring to 186 be a Member shall execute a copy of this JPA and shall pay all Member charges, prorated if 187 appropriate, under Article IX. 188 189 Section 3.3. Initial Members. The initial Members of Metro-INET shall be the City of 190 Roseville (“Roseville”) and those LGUs that are parties to a joint powers agreement or an 191 otherwise existing contractual arrangement for IT Services from Roseville, on or prior to 192 December 31, 2020. Upon the execution of this JPA by an initial Member, the clerk or other 193 corresponding officer shall file with the Roseville City Manager a copy of the executed JPA, 194 together with a certified copy of the authorizing resolution or other action. The resolution 195 authorizing the execution of this JPA shall also designate the Member’s Director and Alternate 196 Director (“Alternate”). 197 198 Section 3.4 Transition of Initial Member IT Services Agreements. Any joint powers 199 agreement or contract for IT Services between two or more Metro-INET Members that has not 200 been terminated prior to the Effective Date of this JPA shall be terminated by the affected parties 201 at the earliest possible date, without disrupting the delivery of IT Services to the affected parties. 202 After the Effective Date, any term of an earlier agreement for IT Services still in force shall be 203 interpreted not to conflict with this JPA, which shall supersede the earlier agreement if the earlier 204 agreement and this JPA cannot be reconciled. The Board shall have authority to take any action it 205 deems reasonable and prudent to facilitate the transition to Metro-INET by any initial Member, 206 including the creation of a committee authorized to assist affected parties in the termination of 207 earlier agreements and to seek Board approval of action necessary to facilitate the transition. 208 209 Section 3.5. Effective Date. This JPA shall become effective on January 1, 2021 [[or other 210 date agreed upon by the initial Members]] (“Effective Date”). Within thirty (30) days after the 211 Effective Date, the Roseville City Manager shall call the first meeting of the Board, which shall 212 be held not later than fifteen (15) days after the notice has been delivered to each Director and 213 Alternate. 214 215 Section 3.6. New Members. LGUs that do not qualify for initial membership under 216 Section 3.3 and seek to join Metro-INET shall be admitted by a vote of the Board as it determines 217 at its organizational meeting, or as soon thereafter as the Board may decide and adopt in the 218 bylaws. 219 220 Section 3.7. Conditions of Membership. The Board may impose additional conditions 221 upon the admission of new Members. 222 223