2020.12.07 CC Packet - Laserfiche WebLink

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• Finally, it should be noted that the Roseville City Council could at any time decide to no longer be the lead agency for Metro-INET and a result, breakup Metro-INET and let members figure out how to best provide IT services for their organization. It should be pointed out that Roseville City Council has not discussed doing this, but it is always a potential concern in the future. Having Metro-INET as a joint powers entity does provide members more direct control over governance of Metro-INET, including costs, personnel, and policies and takes away uncertainty of the future of Metro-INET. In 2020, a sub-committee of Metro-INET members met to work on a draft of the joint powers agreement. Working with Attorney Jim Strommen of Kennedy and Graven, the sub- committee finalized the JPA document. The sub-committee shared the draft JPA agreement with the League of Minnesota Cities General Counsel and the League of Minnesota Insurance Trust staff for their review. They suggested several changes to the document that have been incorporated into the final versions. Finally, the sub-committee distributed the draft document to all members so that their specific city/board attorney could review the document. To-date, we have not received any significant comments that changes the document. The highlights of the joint powers agreement are as follows: • The initial members of the JPA will be the current members of Metro-INET • JPA is planned to become effective on 1/1/2021 • Metro-INET will be governed by a Board of Directors with each member having a Director and Alternate designated • Metro-INET board meetings subject to open meeting law • Each member will have the number of votes equivalent to its share of the budget • Members will not be allowed to vote if they are in default of their financial obligation or violation of IT security policies • Metro-INET board will meet at least four times (Jan., April, July, Oct.) annually • Metro-INET board will have officers elected to 3-year terms • Metro-INET board will have power take all action in establishing and managing the operations of Metro-INET • Metro-INET board will enter into a contract with a member to serve as the fiscal and operations agent for the organization • Metro-INET board will hire an executive director who will be responsible for day-to- day operations • The executive director will have broad authority to run the operations of Metro-INET • The executive director can be terminated by a 2/3 vote of the Metro-INET board • The Metro-INET board will establish an executive committee consisting of the 5 board officers. The fiscal agent and Executive Director will serve as ex officio members of the executive committee in an advisory and non-voting capacity • The executive committee would meet on a more frequent basis and work on duties as assigned by the board such as the budget and administrative issues • The JPA outlines the schedule for the creation and consideration of the annual budget. • The JPA creates 3 different classes of charges