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Special Event Permit - Memorandum To: Hugo City Council From: City Clerk Michele Lindau Date: May 12, 2021, for Council Meeting on May 17, 2021 Re: MS150 Bike Ride through Hugo on Saturday, June 12, 2021 1. BACKGROUND: The MS Society has applied for a Special Event Permit for their annual bicycle event. This requires a permit because there will be approximately 1,500 riders, and trails and streets in Hugo will be used. In the past, the bike ride took place from the cities to Duluth and back. This event has been scaled down from past years to a one-day ride instead of a two-day ride. 2. DESCRIPTION OF EVENT: The MS150 is a fundraising event for the National Multiple Sclerosis Society. This year, the MS150 will be a 78 mile loop starting and ending in Blaine and will skirt the north and south borders of Hugo (as shown on the map highlighted in yellow). The ride will take place Saturday, June 12, 2021, between 8 a.m. – 4:30 p.m. There are planned rest stops along the route, but none will be in Hugo. 3. CONDITIONS: The applicant has provided the City the completed application and insurance naming Hugo as additionally insured. In accordance with this permit, the applicant shall conduct the event as described on their application in addition to the following conditions.  Payment of $75 permit fee.  Provide the City a signed Hold Harmless Agreement.  Provide the City a copy of approved permit from Washington County for use of the Hardwood Creek Trail, County roads, and sign placement in the right-of-way.  Notify the Hugo Fire Department and Washington County Sheriff’s Office of the event.  Secure necessary deputies for traffic control as recommended by the Sheriff’s Office.  At no time are MS workers/volunteers/representatives permitted to stop or direct vehicular traffic.  All signage will be removed immediately after the event.