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3 <br />Donation of Surplus Equipment Policy <br />12. Title. The Department Director shall cause any title or other ownership documents to be <br />transferred to the Eligible Organization at the time of transfer. Any fees required to transfer the <br />Surplus Equipment are the responsibility of the Eligible Organization. <br /> <br />13. Transportation. In the Surplus Equipment Form, the Eligible Organization must provide a <br />detailed plan for transporting the Surplus Equipment from the City to the Eligible Organization. <br />The Eligible Organization must pay all expenses associated with the transportation of the Surplus <br />Equipment. <br /> <br />14. Documentation. The City Administrator shall document the Donation of all Surplus <br />Equipment and shall keep such records in accordance with the City’s Records Retention <br />Schedule. <br /> <br />15. Delegation. The City Administrator may delegate specific responsibilities for implementing <br />this Policy. <br /> <br />16. Review of Policy. The City Administrator is responsible for maintaining and reviewing this <br />Policy. Any changes to this Policy must be approved by the City Council. <br />