2022.08.01 CC Packet - Laserfiche WebLink

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Hugo City Council Meeting Minutes for July 18, 2022 Page 4 of 5 Approve Estimate from Russel Williams for Installation of Holiday Lights An estimate had been received for lighting during the 2022 holiday season to be provided, installed and removed at City Hall, the new park building, along Highway 61, and in the park. Adoption of the Consent Agenda approved the estimate from Russel Williams in the amount of $10,500 for holiday lighting in 2022. Approve Max Gort as New Associate Planner At its June 6, 2022, meeting, the City Council approved the advertisement for a new Associate Planner position in the Community Development Department. Recently, staff interviewed eight applications for the position and selected Max Gort to fill the position. This position would be Pay Grade 6, Minimum, in the 2022 salary matrix. Adoption of the Consent Agenda approved the hiring of Max Gort as the new Associate Planner with the start date of August 8, 2022. Approve Facility Rental Policy Staff had reviewed the Policy Regulating the Use of the City of Hugo Public Facilities that was last updated in 2012. Changes were drafted based on current operations and the new facilities that would be available for public use. The policy would continue to allow non-profits, based on City approval, to use facilities regularly. Requirements related to the use of alcohol, clean up, and gambling were updated. Staff anticipated future Council discussion on rental fees, recreation/ scheduling software, and staffing impacts. Adoption of the Consent Agenda approved the draft Policy Regulating the Use of the City of Hugo Public Facilities. Approve Pay Request No.11 to Shreiber Mullany for Lions Park Building Schreiber Mullaney had submitted Pay Request No. 11 for the new Pavilion in Lions Park in the amount of $28,789.85. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through June 25, 2022 with a 5% retainage applied. The total retainage being held to date was $154,571.86. Adoption of the Consent Agenda approved payment in the amount of $28,789.85 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Discussion on Lions Park Signage Package At the Council meeting of July 5, 2022, Council reviewed the signs at Lions Park. Council discussed the impact of volunteers, including the Lions Club, to the Hugo community. A motion was made to name the park “Hugo Volunteer Park” and the building “Peder Pedersen Pavilion”. Staff was directed to come back to Council with a sign package for final approval. City Administrator Bryan Bear explained the signage options had been drafted. He had met with Pete Pedersen who indicated his preference was that the new building continue to be called a “pavilion” and that his full legal name be used thus “Peder Pedersen Pavilion. Bear presented two versions of the park name: “Hugo Volunteer Park” and “Lions Volunteer Park”