2023.01.09 Packet - Laserfiche WebLink

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G.27 Approve Amendments to the Personnel Policy for Fire Department The Hugo Fire Department is requesting to align their holiday pay days with the City of Hugo employees’ paid holidays. Specifically, they are requesting to add four holidays to the six they already have to be paid overtime if they work those days. Holidays to be added are: Martin Luther King Day, Presidents Day, Veterans Day, and the Friday after Thanksgiving. Staff recommends Council approve revisions to the Personnel Policy to include these days for firefighter emergency call holiday coverage. G.28 Approve Pay Request No. 14 to Shreiber Mullany for Lions Park Building Schreiber Mullaney has submitted Pay Request No. 14 for the new building in Lions Volunteer Park in the amount of $24,488.13. The quantities completed to date have been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflects the work certified through December 31, 2022 with a 5% retainage applied. The pay request includes change order No. 45 in the amount of $21,501.31 for seven items including solenoids, toilet partition modification, rope lighting, electrical changes, and replacement of the damaged east window. The total retainage being held to date will be $158,198.31. Staff recommends Council approve payment in the amount of $24,488.13 to Schreiber Mullaney Construction for the construction of the City of Hugo’s Peder Pedersen Pavilion. I.1 Approve Plans and Specifications and Authorize Advertisement for Bids for Birch Tree Ponds Street Improvement Project. At its November 21, 2022, meeting, Council had authorized staff to prepare plans and specifications for the 2023 Birch Tree Ponds Area Street Improvements. Plans and Specifications have been prepared and are ready to be advertised for bidding. If approved, staff will place the advertisement for bids, which is required to run for a minimum of 21 days. Plans and specifications are available for review at City Hall. Consideration of awarding a construction contract will occur at a future City Council meeting. Staff recommends approval of the resolution approving plans and specifications and authorizing advertisement for bids for the 2023 Birch Tree Ponds Area Street Improvements. J.1 Discussion on Petition from Flay Avenue Residents On June 9, 2022, the City Council held a neighborhood meeting with property owners that own property zoned Future Central Business (FCB) on Flay Avenue North. Staff has received a petition to rezone all of the properties in the neighborhood along Flay Avenue North to only allow residential uses. Not all property owners signed the petition. The signatures represent 60% of the properties in the neighborhood. To rezone the properties the City Council could direct staff to initiate a rezoning of all of the properties in Flay Avenue. Rezoning of properties includes evaluation of the approval criteria, public notice, and a public hearing at a Planning Commission meeting. Staff recommends not initiating a rezoning of the properties, at this time. Since not all of the properties are represented, staff recommends the City Council direct staff to write a letter to the neighborhood stating that the petition was received and rezoning to residential may be considered if all of the properties sign the petition. M.1 Reminder - Hugo Fire Department Annual Banquet Saturday, January 14, 2023