2023.03.06 Packet - Laserfiche WebLink

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G.12 Approve Video Camera/Security Surveillance/Dash Camera Policy With the construction of the new Public Works Building and Peder Pedersen Pavilion, security camera have been installed. Cameras at Public Works are located at exterior gates and entrances, parking lots, fueling station, office area, and interior shop areas. At the Pavilion, cameras are located along the exterior of the building, within the building, and in the parking lot areas. Dash cameras are also used in some of the Fire Department vehicles. Staff felt it was important to have a policy in place that addresses access to the cameras and data, use of video, and retention of video. Staff recommends Council approve the Video Camera/Security Surveillance/Dash Camera Policy as drafted. G.13 Approve Purchase of Riding Lawnmower for the Hugo Public Works Department Public Works staff is seeking Council authorization for the purchase of a new mower to replace the existing 2005 Toro mower, which is nearing the end of its useful life. Staff has received three quotes and recommends the purchase of a Ferris zero turn mover using the MnDOT Cooperative Purchasing Venture contract. Funding for this purchase had been approved in the 2023 CIP budget. Staff recommends Council approve the purchase of a Ferris ISX3300 60” zero turn lawn mower in the amount of $15,999. G.14 Approve Northeast Youth and Family Services Agreement Over the past several years, the City has entered into an agreement with Northeast Youth and Family Services to support programs for Hugo families related to counseling, intervention, and enrichment. Through this agreement, the City sponsors NYFS by providing financial support. In the 2023 budget, Council approved $16,275 in funding for their services. Staff recommends Council approve the agreement with Northeast Youth and Family Services. I.1 Accept Bids and Award Contract for the 2023 Birch Tree Ponds Street Area Improvement Project Bids were received for the above-referenced project on Tuesday, February 28, 2023, and were opened and read aloud. Seven bids were received. The bids were checked for mathematical accuracy. The low bid as submitted by Northwest Asphalt, Inc., Shakopee, Minnesota, in the amount of $1,808,834.19. Bids ranged from $1,808,834.19 to $2,379,132.30 with the Engineer’s Estimate being $2,111,593.00. Staff recommends Council consider these bids and award a contract in the amount of $1,808,834.19 to Northwest Asphalt, Inc. based on the results of the bids received. I.2 Update on the Fire Department Workshop held on Tuesday, February 24, 2023 The Council held a workshop to discuss the staffing needs of the Fire Department. In attendance was the City Administrator, Finance Director, and three fire chiefs. City Administrator Bryan Bear will provide Council with a recap of the meeting and recommend Council form a subcommittee to further discuss staffing needs. M.1 Reminder – White Bear Area Chamber Legislative Reception March 7, 2023 The White Bear Area Chamber of Commerce will be holding the 2023 Legislative reception on