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Hugo City Council Meeting Minutes for September 6, 2022 <br />Page 2 of 6 <br /> <br /> <br />4. Approve Proposal from CivicPlus for CivicRec Community Room Management <br />System <br />5. Approve Resignation of Brian Kindelberger as Lieutenant on the Hugo Fire Department <br /> <br />All Ayes. Motion carried. <br /> <br />Approve Claims Roster <br /> <br />Adoption of the Consent Agenda approved the Claim Roster as presented. <br /> <br />Approve Performance Review for Building Official Joel Hoistad <br /> <br />Joel Hoistad was hired on September 14, 2020, as the new building official to replace Chuck <br />Preisler when he retired in November 2020. Adoption of the Consent Agenda approved the <br />Annual Performance Review for Building Official Joel Hoistad. <br /> <br />Approve Cooperative Agreement with Washington County for the TH 61 Vision Study <br /> <br />In its Capital Improvement Plan (CIP) and budget, Washington County had included a visioning <br />and jurisdictional transfer study to be completed for Highway 61. The City of Hugo also had <br />funds allocated for a total $50,000 to the study in its budget. The study would build on the <br />existing layout that was developed with the City, Washington County, and MnDOT for the future <br />expansion of Highway 61. The study would further evaluate the access locations and type of <br />intersection improvements at each location, define the right-of-way needs for the future <br />expansion, and evaluate the future transit plans for the Rush Line corridor/Purple Line. The <br />study would also analyze the future land uses along Highway 61 and transportation corridors that <br />connect to the highway. Highway 61 was planned to be transferred to Washington County from <br />MnDOT in the future. The study would develop a detailed implementation plan including future <br />improvements, timing, cost, and agency responsibility for the transfer to occur. In March, <br />Washington County put out a Request for Proposal (RFP) to consultants to complete the <br />visioning and transfer study. Washington County selected Bolton & Menk as the project <br />consultant. Work would start soon on the study with several public engagement events and <br />stakeholder meetings planned. Washington County had requested a cooperative agreement for <br />the City’s portion of the cost of the Study. Adoption of the Consent Agenda approved the <br />agreement, subject to the City Attorney review and approval. <br /> <br />Approve Proposal from CivicPlus for CivicRec Community Room Management System <br /> <br />Staff had been evaluating software to allow residents and users of City owned facilities to easily <br />check availability and reserve space. The Facility Rental Policy approved by Council on July 18, <br />2022, would be amended to include procedures for reservations made online and amended fees <br />to help recoup costs. Areas that would be available to schedule were the Oneka Room, Rice <br />Lake Centre, Hanifl Shelter, and the new Pete Peterson Pavilion and outdoor space. Staff had <br />reviewed the proposal from CivicPlus for the CivicRec Recreation Management System that <br />would provide staff and users with a web-based system that was easy to use and would meet the <br />needs for room management. The initial software cost, development fees, and first year service <br />fees wass $5,938, and the annual recurring service fee would be $4,725. Adoption of the