2023.07.24 Packet - Laserfiche WebLink

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Council Meeting Minutes for July 10, 2023 Page 7 of 11 Klein made motion, Strub seconded, to approve the notice to vacate the drainage and utility easement for properties located at 12345 and 12237 Hilo Court North. All Ayes. Motion carried. Discussion on Amended Street Capital Improvement Projects (CIP) The Capital Improvement Plan (CIP) provides a schedule for the various roadway improvements that were necessary to maintain the City streets in an effective and efficient manner. City streets were evaluated by conducting pavement condition ratings and road tours to prioritize improvement projects. This was typically done every three years, but this was not one of those years. City Engineer Mark Erichson explained that the past year had been particularly damaging to the City’s roadways with many road conditions drastically changing for the worse. Public Works staff had evaluated the roads, reprioritized projects, and added some projects that surpassed others on the existing CIP list. This resulted in significant changes to priorities for future road improvement projects. Staff had updated the CIP priorities based on the observed conditions for Council consideration. City Engineer Mark Erichson presented a map showing the identified 2024-2028 improvement projects. He showed the costs estimates for those projects ranging from mill and overlay to full reconstruction. The Council had dedicated ARPA Funds to the road fund to help fund an aggressive approach to do these projects. Erichson stated the Finance Director had indicated, as it gets into 2028, funds may be tight, so staff would continue to evaluate the CIP annually based on bid prices to make sure the City could continue to move forward on these projects. Staff had recommended Council consider approving the proposed 2024 – 2028 Capital Improvement Plan and requested Council consider authorizing the preparation of a Feasibility Report for the 2024 Street Improvement Project. Weidt asked about the streets shown on the CIP for the Beaver Ponds area project and noted other streets in the area were not far behind in the order on the CIP list. He wondered if there had been a discussion on including them in the project. Erichson replied that when the ratings are done next year, they would be revaluated, and it may be prudent to include them. He added that road conditions could change with the winters. Miron noted that road conditions were not isolated to Hugo, and he asked Erichson what was unique about this winter to cause so much damage. Erichson explained the snow, moisture, and freeze-thaw cycles throughout the spring caused a lot of damage. Petryk made motion, Klein seconded, to approve RESOLUTION NO. 2023-19 APPROVING THE 2024 – 2028 CAPITAL IMPROVEMENT PLAN. All Ayes. Motion carried.