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Parks Packet 09.20.23
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Parks Packet 09.20.23
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Commissions
Meeting Date
9/20/2023
Document Type
Agenda/Packets
Commission Name
Parks
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POLICY REGULATING THE USE OF <br />THE CITY OF HUGO PUBLIC FACILITIES <br />Effective and Approved May 2, 2011 <br />Updated July 18, 2022 <br /> <br />GENERAL <br />The City has public facilities (City Hall Oneka Room, Rice Lake Centre, Hanifl Shelter Gathering Room, <br />Peder Pedersen Pavilion) which are intended to serve the public where possible by providing a facility <br />conducive to the conduct of public business. Since public funds made these facilities possible, the public <br />is encouraged to use them. The following policy is designed to promote orderly and appropriate use of <br />these public facilities. Failure to conform to this policy for use of the facility shall be cause for forfeiture <br />of future use privileges. <br />WHO MAY USE THE PUBLIC BUILDINGS <br />The public facilities shall be generally available for use by area civic, charitable or non-profit <br />organizations and for public and private meetings. They may also be used, subject to availability, for <br />other private events. They shall not be used for private profit-making activities or any other activity not <br />consistent with the general purpose of the building or these policies. Routine use (weekly or bi-weekly) <br />or use by political groups shall occur only with specific approval of the City’s rental coordinator. <br />AVAILABILITY AND PRIORITY <br />Reservations may be booked up to a year in advance. Approved reservation times and dates shall be <br />adhered to. There shall be no subletting or assignment of reservations except by a City designee. <br />Priority of Use: <br />1) Hugo City Council or Commission meetings and city sponsored programs <br />2) City approved groups serving youth or seniors having regularly scheduled meetings <br />Example: Hugo Senior Club, Scouts <br />3) Other City approved groups having regularly scheduled meetings <br />Example: Homeowners Associations, Hugo Business Association <br />4) Other non-profit organizations having public events <br />5) Hugo residents having private events <br />6) Non-Hugo residents having private events <br />The City reserves the right to cancel any reserved meeting or event, without any cost to the City, if it <br />becomes necessary to schedule a government associated meeting or event.
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