2024.07.01 CC Packet - Laserfiche WebLink

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BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JULY 1, 2024 D.1 Approve of Minutes for the June 17, 2024, City Council Meeting Staff recommends Council approve the above minutes as presented. G. 1 Approve Claims Roster Staff recommends Council approve the Claims Roster as presented. G.2 Approve Hugo Firefighter’s Relief Association Request for Increase in Lump -Sum Pension The Board of Trustees for the Hugo Firefighter’s Relief Association has formally requested City Council ratification of an increase of $500 per year of service in their lump-sum pension benefit. The Finance Department has reviewed this request and finds it to be financially feasible and consistent with the Pension Fiscal Policy adopted in April, 2012. Staff recommends Council ratify the Board of Trustees request for a $500 increase in their lump-sum pension benefit and corresponding change to their bylaws. G.3 Approve Amendment to the Personnel Policy on Earned Safe and Sick Time In 2023 a new law was passed that required employers to provide employees with Earned Sick and Safe Time (ESST). The new law became effective January 1, 2024, and applied to any employer with one or more employees and covered all employees including full-time, part-time, temporary, and paid-on-call firefighters. During the current Legislative Session several updates were made to the Earned Sick and Safe Time law including updating exclusions for the definition of employee. Effective May 25, 2024, the law provides exceptions for certain employees that perform certain functions, including paid-on-call and volunteer firefighters. The League of Minnesota Cities has spoken with the Minnesota Department of Labor and Industry regarding accrued ESST hours for paid-on-call firefighters and were advised that employers may modify or change paid time off policies. Staff has revised the personnel policy to exclude paid- on-call firefighters from receiving ESST hours and recommends Council approve the revised Personnel Policy that includes the updated ESST law requirements. G.4 Approve Special Event Permit for the Hero Gravel Classic Bicycle Race on August 24, 2024 Fred Stori from the Chilkoot Velo Bike Club has applied for a Special Event Permit for the Hero Gravel Classic Bicycle Ride to be held on August 24, 2024. The event is a 30- or 47-mile bicycle ride on gravel and paved roads beginning and ending at the Bavarian Hunter Gasthaus Restaurant in Stillwater. A Special Event Permit approved by Council is necessary because there may be over 200 people participating. There will be no more than 250 riders as part of this event. Staff recommends Council approve the Special Event Permit for the Hero Gravel Classic Bicycle Race on August 24, 2024.