2024.11.18 CC Packet - Laserfiche WebLink

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BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON NOVEMBER 18, 2024 D.1 Approve Minutes for the November 4, 2024, City Council Meeting D.2 Approve Minutes for the November 12, 2024, Board of Canvass Meeting Staff recommends Council approve the above minutes as presented. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Street Capital Improvement Plan (CIP) At the October 28, 2024, City Council work session, staff presented a 5-year Capital Improvements Plan for streets and trails. Specifically, staff reviewed the recent ratings of roadways and trails, the prioritization of the next 5-years of improvements, and costs associated with these improvements. Finance Director Wobse reviewed the budget and the Capital Improvements Plan as outlined. Staff is recommending Council adopt the 5-year Capital Improvements Plan as presented. G.3 Approval Resolution Amending Provisions of Deferral of Special Assessment for Be There, Inc. – Dee Davis At its October 3, 2011, meeting, Council approve a resolution to defer the special assessment on property owned by Dee Davis, which located in the southwest corner of Hugo, west of Everton Avenue. This is a vacant lot and eligible for deferment. Davis has requested the City remove the accrued interest to date on the assessment and that the property not be subject to further interest. Staff has prepared a resolution amending this provision on the deferred assessment with all other provisions remaining the same. Staff recommends Council approve the amended resolution on the deferral of the special assessment on the Dee Davis property. G.4 Approve Resolution Approving Variance for 12757 Homestead Drive North Jim and Laurie Stodola have requested a variance request to allow construction of a deck located 56 feet from the ordinary high-water level of Sunset Lake, where a structural setback of 100 feet is required by ordinance. The deck is proposed to be constructed in-line with the existing house. Staff reviewed the request and found that it met the criteria necessary to approve a variance, and recommended approval of the variance to the Board of Zoning Appeals and Adjustments. The Board will consider this request at its Thursday, November 14, 2024, meeting. Staff will provide a written update regarding the Board’s recommendation to the City Council prior to the Council meeting of November 18, 2024. G.5 Approve Resolution Approving Encroachment Agreement for 4803 163rd Street North Capstone Homes has requested an encroachment agreement to construct a retaining wall within a drainage and utility easement on property located at 4803 163rd Street North. The Senior Engineering Technician has reviewed the location of the retaining wall and is comfortable with the request. Staff is recommending approval of the resolution approving an encroachment agreement for 4803 163rd Street North.