2024.12.02 CC Packet - Laserfiche WebLink

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CITY OF HUGO CITY COUNCIL AGENDA REPORT TO: Bryan Bear, City Administrator FROM: Mike Loeffler, Public Works Supervisor SUBJECT: Purchase of Caterpillar 305 Mini Excavator DATE: For the City Council Meeting of December 2, 2024 BACKGROUND The City of Hugo Public Works, over the years has maintained the City’s storm water ponds, inlets, outlets, and storm water ditches to the best of their ability with the tractor backhoe. In most cases, the only access point is through residents yards to complete the work. In the past, Public Works has either rented an excavator or borrowed White Bear Township’s mini Excavator, as the tractor backhoe cannot access these areas well. The need to clean and maintain the storm water infrastructure has increased over the years. Public Works has found the mini excavator to be the ideal piece of equipment to perform this task. PROPOSED PURCHASE PROCESS In October of 2024, Public Works Staff received quotes from Bobcat, Kubota, Komatsu and Caterpillar, and demoed the Komatsu and Caterpillar mini excavators. Pricing between the four was very uniform. Caterpillar stood out as the best built with the most usable features for its intended use. If approved by the City Council, the excavator would be purchased using MNDOT Contract E-95(5) assuring that the City will receive the best pricing while providing the necessary options. The excavator listed on the quote from Ziegler CAT has been reviewed by City Administrator Bryan Bear and Public Works Director Scott Anderson, and money is available in the Stormwater Fund to cover the purchase. DESIRED ACTION Staff recommends the City Council authorize the ordering and purchase of the Caterpillar 305 mini excavator as outlined in the quote from Ziegler for the amount of $75,436.00 to be paid in 2025 taking delivery in March of 2025.