2025.03.03 CC Packet - Laserfiche WebLink

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G.14 Approve Special Event Permit for Legion Family Day/Rib Contest on April 26, 2025 The National Executive Committee of the American Legion passed a resolution in October 2025 established American Legion Family Day to be observed annually on the last Saturday in April. The Hugo American Legion would like to celebrate the day by holding a festival on Saturday, April 26, 2025. A Special Event Permit approved by Council is necessary because alcohol will be sold outdoors, approximately 200-300 people are expected to attend throughout the day, and there will be amplified music and event announcements. The event will include a rib contest and vendors. The event will begin at 6 a.m. for the BBQ teams to set up and will end at 6 p.m. Staff recommends Council approve the Special Event Permit for the Hugo American Legion Family Day on April 26, 2025, subject to the conditions in the staff memo. G.15 Approve Special Event Permit for Ragnar Relay Minnesota in Hugo on August 8, 2025 Ragnar Events, LLC has applied for a Special Event Permit to hold a 200-mile overnight relay race beginning in Minneapolis on Friday, August 8 and ending in Duluth on Saturday, August 9. Event organizers are requesting to use the Hugo Public Works parking lot as an exchange point for runners during the relay on Friday, August 8. At peak times, it is expected there will be about 32 cars in the lot. For most of the day, there will be approximately 15-20 at any given time. A Special Event Permit approved by Council is necessary because there will be over 200 people participating. There will be approximately 2,500 total participants but only approximately 230 runners spread out over the course at one time. Staff recommends Council approve the Special Event Permit for Ragnar Relay Minnesota through Hugo on August 8, 2025, subject to the conditions in the staff memo. G.16 Approve Special Event Permit for MS 150 through Hugo on June 8, 2025 The Multiple Sclerosis Society has applied for a Special Event Permit (SEP) for their annual fundraising bicycle event to be held on June 7-8, 2025, from Proctor, MN to White Bear Lake, MN. On the second day of the ride, bikers will be traveling south through Hugo, primarily on the Hardwood Creek Trail and Highway 61. Council must approve SEPs where there is expected to be over 200 people in attendance. The MS 150 will have approximately 1,800 riders. Staff recommends Council approve the SEP as described in their application in addition to conditions in the staff memo. G.17 Approve Authorization for Amendments to the Parking Ordinance City Code currently restricts the amount of time that vehicles and trailers may be parked on any city street to 72 hours, during the months that the winter parking ordinance is not in effect. Section 90-253(g)(1) currently states that “no person shall park any vehicle or trailer on any street within the city for an excess of 72 hours.” The intent of this ordinance is to allow for reasonable and temporary parking of vehicles and trailers on city streets, while not allowing the public street to be used as long-term storage. The City received complaints relating to boats and trailers being stored on city streets long-term. The current ordinance is not explicit in its intent to prevent long-term storage of equipment on city streets, and the City has found difficulty in enforcing this intent. Additionally, the long-term storage of vehicles and trailers on public streets creates disruptions to maintenance operations such as street sweeping, and in some cases, damage to city streets will occur. Staff is requesting authorization from the City Council to work with the City Attorney on drafting text amendments to the prohibited parking ordinance, and to hold a public hearing on the text amendments with the Planning Commission.