2025.03.17 CC Packet - Laserfiche WebLink

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14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Dave Jensen, Deputy Chief SUBJECT: Identify and Approve Expired Fire Department Gear as Surplus Equipment DATE: For the City Council Meeting of March 17, 2025 DESIRED COUNCIL ACTION Identify and approve expired gear, expired helmets and expired structure boots as surplus equipment eligible for donation. BACKGROUND The Hugo Fire Department has 16 structure fire jackets, 21 structure fire pants, 29 sets of wildland gear (coat and pant), 15 helmets and 19 pairs of structure fire boots that no longer meet industry standards for fire departments in the United States and thus have no resale value. The National Fire Protection Agency (NFPA) requires that structural turnout gear be retired when the garment is beyond repair, or is no longer able to pass a NFPA advanced inspection, or is ten years past the date of manufacture. All the above‐mentioned gear meets one of the above requirements for retirement. NFPA standards require the above‐mentioned gear to be retired and neither the Hugo Fire Department, nor any other City Department has any use for the expired gear. With the gear no longer meeting industry standards in the United States, it also has no resale value. The Fire Department would like to be able to donate their expired gear to a nonprofit that is able to send the turnout gear and helmets to impoverished countries around the world where it would be used by firefighters who cannot afford turnout gear and in countries that do not have NFPA standards. All expenses associated with the transport and shipping of surplus equipment is required to be covered by the nonprofit organization. In order for the Hugo Fire Department to put their expired gear out for donation, City Council needs to declare the gear surplus. If Council declares the gear as surplus equipment eligible for donation, the next step in the process would be to advertise the surplus equipment on the City’s website. Interested nonprofit organizations, who meet the requirements, would then be able to submit a Surplus Equipment Form stating their desire to receive the surplus equipment. Once the advertising period closes, staff would review the forms for eligibility and bring back a recommendation to the City Council to approve the donation of surplus equipment to the eligible nonprofit organization. RECOMMENDATION Staff recommends that the City Council identify and approve 16 expired structure fire jackets, 21 expired structure fire pants, 29 sets of expired wildland gear (coat and pant), 15 expired helmets and 19 pairs of expired structure fire boots as surplus equipment eligible for donation.