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MnDOT Contract: 1058084 <br />-8- <br />City-County Payable Standard with Signal <br />State's Budget Section, that action will have the effect of amending this Agreement so as to include the <br />State's share of the costs of the additional construction. <br />8.5. Records Keeping and Invoicing by the County. The State will provide the County with a Payment <br />Processing Package containing a Modified Schedule "I" form, instructions, and samples of documents for <br />processing final payment of the State participation construction covered under this Agreement. <br />The County will keep records and accounts that enable it to provide the State with the following prior to <br />final payment: <br />A. A copy of the Modified Schedule "I" which includes final quantities of State participation construction. <br />B. Copies of the County contractor's invoice(s) covering all contract construction. <br />C. Copies of the endorsed and canceled County warrant(s) or check(s) paying for final contract <br />construction, or computer documentation of the warrant(s) issued, certified by an appropriate County <br />official that final construction contract payment has been made. <br />D. Copies of all construction contract change orders, supplemental agreements, and work orders. <br />E. A certification form, attached to a copy of the Final Schedule "I," both provided by the State. The <br />certification form will be signed by the County's Engineer in charge of the contract construction <br />attesting to the following: <br />i. Satisfactory performance and completion of all contract construction according to the Project <br />Plans. <br />ii. Acceptance and approval of all materials furnished for the contract construction relative to <br />compliance of those materials to the State's current Standard Specifications for Construction. <br />iii. Full payment by the County to its contractor for all contract construction. <br />F. When requested, copies certified by the County's Engineer, of material sampling reports and material <br />testing results for the materials furnished for the contract construction. <br />G. A copy of the "as built" plan sent to the State Aid Agreements Engineer. <br />H. A formal invoice (original and signed) in the amount due the County as shown in the Final Schedule "I." <br />8.6. Final Payment by the State. Upon completion of all contract construction, the State will prepare a Final <br />Schedule "I" according to the procedures detailed in the Payment Processing Package and submit a copy to <br />the County. The Final Schedule "I" will be based on final quantities, and include all State participation <br />construction items and the construction engineering cost share covered under this Agreement. If the final <br />cost of the State participation construction exceeds the amount of funds advanced by the State, the State <br />will pay the difference to the County without interest. If the final cost of the State participation <br />construction is less than the amount of funds advanced by the State, the County will refund the difference <br />to the State without interest. <br />The State and the County waive claims for any payments or refunds less than $5.00 according to <br />Minnesota Statutes § 15.415. <br />9. Authorized Representatives <br />Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give <br />and receive any notice or demand required or permitted by this Agreement.