2025.04.07 CC Minutes - Laserfiche WebLink

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Council Meeting Minutes for April 7, 2025 Page 5 of 7 Approve Resolution Approving Encroachment Agreement for 4789 162nd Way Christopher and Tina Haglund had requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 4789 162nd Way North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2025-11 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 4789 162nd WAY NORTH. Approve Access Easement Agreement for Property Located at 12895 Ethan Avenue North The property owner at 12895 Ethan Avenue North, Robert L Merch Revocable Trust, had requested an access easement over City owned property for an existing driveway that had been used to access their home for decades. The driveway crossed City owned property along Ethan Avenue. Review of recorded documents with Washington County indicated that a vague access easement was in place, however it was not created with a separate access easement. The property owner was asking to formalize the access easement, since there was no other way to access the property. Adoption of the Consent Agenda approved the access easement agreement, subject to City Attorney review and approval. Approve Resolution Receiving Bids and Awarding the Contract for Beaver Ponds and 2025 Street Improvement Projects City Engineer Mark Erichson provided some details on the bids received for the Beaver Ponds Area Street Improvement Project and the 2025 Street Improvement Project. The Beaver Ponds area project would be an urban roadway mill and overlay. The bids included an alternate for Ferrara Avenue, which was a private drive at the request of the HOA, but they elected not to pursue moving forward with the project. The 2025 street project would be a rural roadway reclamation and would consist of streets in the Duck Pass and Long Lakes Estates neighborhoods, as well as Ingersoll Avenue. For efficiency, both projects were bid together. Bids were received on March 20, 2025, and ranged from $2,007,019 to $2,204,901. The engineer’s estimate was $2,267,961. Staff recommended the Council approve awarding the contract to the low bidder, Northwest Asphalt, Inc., for the base bid in the amount of $2,077,019.43. Erichson commented that the City had worked with Northwest Asphalt in the past and looked forward to working with them again. Erichson explained the assessment policy, stating that property owners with the urban roadway overlay project would pay $2,100 per unit. Those with the roadway reclamation project would pay $3,400 per unit. Miron made a motion, Petryk seconded, to approve RESOLUTION 2025-12 RECEIVING BIDS AND AWARDING A CONTRACT FOR THE 2025 BEAVER PONDS AREA STREET IMPROVEMENT PROJECT AND 2025 STREET IMPROVEMENT PROJECT: DUCK PASS, PALMES LONG LAKE ESTATES, AND INGERSOLL AVENUE N AREA. All Ayes. Motion carried.