2025.10.06 CC Packet - Laserfiche WebLink

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MEMO To: Bryan Bear, City Administrator From: Jim Compton, Jr., Fire Chief Date: 9/15/2025 Subject: City Hall HVAC Equipment Replacement ________________________________________________________________________________________ As you know there has been many repairs to the Heating Ventilation and Air Conditioning (HVAC) equipment at City Hall over the last few years. We have taken steps to try and minimize breakdowns and costly repairs, with some different maintenance practices and the replacement of some pieces of equipment. There are ten HVAC systems for the building and as of now there are six furnaces and eight air conditioners yet to be replaced. I have worked with the Public Works Director and the Building Official on the best plan to move forward from here and it is our opinion that we should replace all the remaining HVAC equipment in the building now. We have met with and reviewed quotes from three different contractors and would like to move forward in approving the replacement of the six furnaces and eight air conditioners. Kraft Contracting and Mechanical has provided us with the best value quote for this project with a total project price of $100,125.00. I have discussed these results with the Finance Director, who has indicated that sufficient funding has been budgeted in the building maintenance fund for the contracted work. To keep functional and reliable equipment within the City Hall building, it is my recommendation that we move forward with this project as proposed. Please place this on the October 6, 2025, City Council agenda for consideration. Cc: Joel Hoistad, Building Official Scott Anderson, Public Works Director Anna Wobse, Finance Director City of Hugo Fire Department 5323 140th Street North Hugo, Minnesota 55038 PH: (651) 762-6362 FAX: (651) 429-3212