2025.12.15 CC Minutes - Laserfiche WebLink

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Council Meeting Minutes for December 15, 2025 Page 4 of 11 Approve Revised City of Hugo Personnel Policy The City of Hugo’s Personnel Policy was last adopted in October 2011 and had been amended 17 times since. The Personnel Policy has been completely rewritten to incorporate multiple state law changes and administrative practices that have evolved or needed to be changed. Adoption of the Consent Agenda approved the revised Personnel Policy subject to review by the City Attorney. Approve Resolution on Statutory Tort Liability Limits In the late 1990’s the League of Minnesota Insurance Trust required each City that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of coverage purchased. Currently these limits are $500,000 per claimant and $1,500,000 per occurrence. At that time the City Council opted not to waive the statutory limits. LMCIT requires each member city to reaffirm their position on an annual basis. Adoption of the Consent Agenda approved RESOLUTION 2025-45 NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION 2025-46 CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR COLLECTION. Approve Ordinance Establishing 2026 Fee Schedule and Publication of Summary Ordinance City staff annually reviews the schedule of fees, rates and charges and recommends changes. The Finance Department has reviewed these changes and incorporated them into the fee schedule for 2026. Adoption of the Consent Agenda approved ORDINANCE 2025-545 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES and Summary Ordinance for publication. Approve Resolution Setting 2026 Salary and Reimbursement Levels At the Mid-Year Budget Review Workshop, the City Council indicated their willingness to adjust the City’s salary matrix by 4.44% and to grant step increases to those employees who had not yet reached their pay grade maximums. Council approved the 2026 budget containing these adjustments at their December 1, 2025, Council Meeting. Using state-supplied software the Finance Department verified that the City will remain in compliance with Pay Equity Statutes. Approval of the Consent Agenda approved RESOLUTION 2025-47 SETTING 2026 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS.