2026.04.20 CC Packet - Laserfiche WebLink

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control were received and opened on April 10, 2026. The low quote was from Envirotech Services at $1.57 per gallon. With City Council approval, staff would coordinate with Envirotech Services to deliver and place a total of 109,000 gallons of calcium chloride in two separate applications, once in mid- June and again in mid-August. Staff recommends Council approval of the quote from Envirotech Services in the amount of $171,130 for calcium chloride for 2026 dust control. G.5 Approve Selection of Enterprise Resource Planning (ERP) Software At the September 19, 2025, Midyear Budget Review Workshop, staff informed the City Council that Tyler Technologies had notified the City that support for the current Fund Balance accounting software will reach its end of life effective December 31, 2026. This will end support for all core financial modules currently utilized by the Finance Department. Staff has conducted a comprehensive review of replacement software options and demonstrations were completed with three vendors: BS&A, GovSense, and Tyler Technologies’ ERP Pro product. All three vendors offer robust ERP solutions with functionality extending beyond Finance to support operations in the Building Department and Planning and Zoning. The Building Department has expressed interest in transitioning from its current Permit Works software, while Planning and Zoning is seeking improved application tracking capabilities. After evaluation staff recommends proceeding with the selection of BS&A Software as the City’s new ERP solution. The system is expected to significantly reduce manual processes and improve operational efficiency across departments. BS&A has demonstrated the ability to successfully migrate data from the City’s existing system into its platform, helping to ensure continuity of financial records and minimize disruption during implementation. Staff recommends Council approve BS&A Software as the City’s new Enterprise Resource Planning (ERP) software. I.1 Update on Design Guidelines for Veterans Memorial and Approve Agreement for WSB to Design Memorial At the meeting of July 7, 2025, the City Council authorized the Lions Volunteer Park Veterans Memorial Subcommittee. The committee has met five times and has prepared a mission statement, conducted a visual preference survey, and drafted Design Guidelines for the Memorial. At their meeting of March 18, 2026, the Parks Commission recommended approval of the Veterans Memorial Design Guidelines. A proposal has been received from WSB to prepare three schematic designs, work with the committee to prepare a preferred design and cost estimates, and to prepare 3D images for fundraising purposes. At their meeting of April 15, 2026, the Parks Commission recommended approval of WSB’s proposal for design services for the Veterans Memorial and use of the Special Park Fund in the amount of $21,000. M.1 Reminder – Joint Workshop on Zoning Code Revisions on Thursday, April 23, 2026 The Council has scheduled a joint workshop with the Planning Commission for Thursday, April 23, 2026, at 5:30 p.m. in the Oneka Room at City Hall to discuss revisions to the Zoning Code.