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will be the outdoor movie nights, with one being held at the end of August and one <br />tentatively scheduled for the end of May — weather permitting. <br />New programs for 2012 will include geocaching, roaming recreation and a sports camp. <br />The geocaching program will start May 1, 2012 and conclude with prizes being awarded <br />on October 15, 2012. Geocaching passports will be available for pickup during Kidz -N - <br />Biz on April 21, 2012. The Parks Commission discussed registering the program on the <br />geocaching website or using the City of Hugo website and decided to keep it as an <br />internal program to get the residents of Hugo active in their neighborhood parks. The <br />roaming recreation program will be offered on Tuesdays and Thursdays in June and July <br />with two sessions being offered; 9:OOam to 11:00am and 2:OOpm to 4:OOpm. There will <br />be no cost to residents and no pre -registration required. The Commission members <br />discussed locations, names, and activities. The four parks chosen were Arbre Park, <br />Beaver Ponds Park, Diamond Point Park and Oakshore Park; with each park being <br />assigned a specific day of the week and session. Staff was directed to advertise the <br />program through the local schools, the local newspaper and flyers distributed to <br />adjoining neighborhoods. Also discussed for 2012 was the sports camp program offered <br />by Skyhawks. The sports camp will be held August 13th thru the 17th and feature soccer, <br />t -ball and basketball for ages four to seven and flag football for ages seven to twelve. <br />Lions Park Plannin <br />Parks Planner, Shayla Syverson updated the Commission on the background, steps <br />taken to date, and what the next steps are related to Lions Park Planning. The Parks <br />Commission has numerous next steps they could take, ranging from putting together <br />conceptual drawings to holding evening public meetings to hiring a consultant to assist <br />with the drawings. Commission members agreed that they should move forward and <br />send out request for proposals (RFP) and once the proposals are received the <br />Commission members and stakeholders could determine the implementation phases. It <br />was decided to send out up to 5 RFPs to various design firms. The RFPs would <br />mandate that the firms follow the already approved concept guidelines. The returning <br />proposals would need to include an initial meeting to discuss the park plan, a second <br />meeting to discuss the drawings and a third meeting to finalize the drawings. The firms' <br />proposals would also need to include the submittal of three drawings, plus the final <br />preferred concept and cost analysis. <br />Taylor made motion, Berger seconded to direct staff to send out up to 5 requests for <br />proposals for Lions Park which would require the firms to include information about their <br />services, meeting participation, types and number of drawings and the associated costs. <br />All Aye. Motion Carried. <br />-2— <br />Parks Commission <br />March 14, 2012 <br />