HomeMy WebLinkAbout2016.03.21 CC PacketAGENDA
HUGO CITY COUNCIL
MONDAY, MARCH 21, 2016 - 7:00 PM
HUGO CITY HALL
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. March 7, 2016 City Council Meeting
2. March 12, 2016 Pancake Breakfast
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1.
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approval of Claims
2. Approve Annual Performance Review for Finance Director Ron Otkin
3. Approve Special Event Permit for Blacksmith Lounge
4. Approve Pay Request No. 4 to Pember Companies for 129th Street Bridge Project
5. Approve MOA for Field Maintenance White Bear Lake Area Schools
6. Approve Hiring of Five Public Works Seasonal Employees
7.
8.
9.
10.
11.
12.
H. PUBLIC HEARING
1. Storm Water Pollution Prevention Program
L UNFINISHED BUISNESS
1. Update on Oneka Lake Blvd/147th Street Project
2.
J. NEW BUSINESS
1.
2.
K. VISITOR PRESENTATIONS
1.
2.
L. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
2.
3.
M. ADMINISTRATIVE PRESENTATIONS
1. Lunch with Tom Emmer on Friday, April 1, 2016
2. Food Shelf Pasta Dinner on Saturday, April 2, 2016
3. Metro Cities Annual Meeting on Thursday, April 21, 2016
4.
5.
6.
N. ADJOURN
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 21, 2016
D.1 Approval of Minutes for the March 7, 2016 City Council Meeting
D.2 Approval of Minutes for the March 12, 2016 Pancake Breakfast
Staff recommends Council approve the above minutes as presented.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Finance Director Ron Otkin
Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 27 years, Ron
has conducted duties related to the City's Finance Department which includes the annual
preparation of the City's budget as well as financing of public improvement projects and
accounts payable and accounts receivable. City Administrator, Bryan Bear, recommends Council
approve the annual performance review for Finance Director Ron Otkin.
G.3 Approve Special Event Permit for Blacksmith Lounge
The Blacksmith Lounge has applied for a Special Event Permit for events to be held during
2016. There is a total of 13 events hosted on their property between April and October of 2016.
Events include seven auctions, five car shows, and one swap meet. These events have been
occurring for several years including the largest event, the Northern Lights Car Show, for 28
years. All of the events are to be outdoors. City Council approval is required because they will be
serving alcohol, over 250 people are expected during some events, and an amplified speaker
system will be used. Staff recommends Council approve the Special Event Permit for the
Blacksmith Lounge.
GA Approve Pay Request No. 4 to Pember Companies for 1291h Street Bridge Proiect
Pember Companies has submitted pay request No. 4 for the 129th Street Bridge Improvement
Project in the amount of $37,720.59. Steve Duff, Senior Engineering Technician, has reviewed
the pay request and recommends approval.
G.5 Approve MOA for Field Maintenance with White Bear Lake Area Schools
The City of Hugo and White Bear Lake Area Schools (WBLAS) partner in maintenance and use
of the ball fields at Diamond Point Park and Lions Park. A memorandum of agreement has been
drafted by WBLAS to solidify the partnership that has developed. The City of Hugo maintains
the grass and surrounding park areas, while WBLAS drags and paints the infield. WBLAS also
manages the day-to-day field schedules, in keeping with the City of Hugo's priority list. Field
schedules include WBLAS recreation programs, such as Little Sluggers, baseball association
games, and special events such as a church clinic. Staff recommends approval of the
Memorandum of Agreement for Field Maintenance with White Bear Lake Area Schools.
G.6 Approve Hiring of Five Public Works Seasonal Employees
Each year, the Public Works Department hires seasonal employees to attend to a variety of duties
as needed by Public Works. Public Works Director, Scott Anderson, recommends Council
approve the hiring of Steven Thompson, Neal Nelson, Kraig Petee, Shannon Nelson, and
Richard Menne as seasonal employees to fill the Public Works Department summer staffing
needs for 2016.
H.1 Public Hearing Storm Water Pollution Prevention Program
At the March 7, 2016 meeting, Council tabled the public hearing on the SWPP due to the lack of
time. As part of the City's MS4 permit Senior Engineering Technician, Steve Duff, will go
through the City's current Storm Water Pollution Prevention Program (SWPPP) and update the
council on possible changes to the program and answer questions regarding the City's SWPPP.
As part of the SWPPP educational component, staff is recommending the City of Hugo become a
member of East Metro Water Resource Education Program at an annual cost of $2,500. Staff
recommends Council hold the public hearing and approve the membership to the East Metro
Water Resource Education Program.
I.1 Update on Oneka Lake Blvd/147t' Street Proiect
At the March 7, 2016, meeting, the Council held a public hearing on the Oneka Lake Boulevard
and 147th Street improvement project. Several residents spoke and many raised concerns on the
speed of traffic on the road. Washington County increased patrol during peak times as suggested
by residents. Staff will report on the recent speed enforcement efforts as well as an update
regarding a potential pedestrian crossing on Oneka Lake Boulevard and 147th Street.
K. 1 Update on Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein will update the Council on the activities of the
Yellow Ribbon Network to date.
M.1 Lunch with Tom Emmer on Friday, April 1, 2016
The Forest Lake Area Chamber of Commerce will host a lunch with Congressman Tom Emmer
on Friday, April 1, 2016. The event will be held at Stella's on 97 from 11:45 a.m. —12:45 p.m.
The Congressman will address issues of legislative importance to businesses. Staff recommends
Council schedule this as a meeting if they would like to attend.
M.2 Food Shelf Pasta Dinner on Saturday, April 2, 2016
The Hugo Good Neighbors Food Shelf will hold their 5th Annual Pasta Dinner to raise funds for
the new Food Shelf building. The dinner will be held at the Hugo American Legion on Saturday,
April 2, 2016, from 6:00-9:00 p.m. Council has scheduled this as a meeting to attend.
M.3 Metro Cities Annual Meeting on Thursday, April 21, 2016
Metro Cities will hold their annual meeting on Thursday, April 21, 2016 at the University Club,
420 Summit Avenue, St. Paul. The event will begin at 5:30 p.m. with a social hour, followed by
a presentation on elections by Professor David Schultz. Staff recommends Council schedule this
as a meeting if they would like to attend.
N. Adiournment
MINUTES FOR HUGO CITY COUNCIL MEETING ON MARCH 7, 2016
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, City Attorney
Dave Snyder, Planner Rachel Juba, Community Development Assistant Rachel Leitz, Parks
Planner Shayla Syverson, Administrative Intern Taylor Richter, and City Clerk Michele Lindau
Approval of Minutes for the February 1, 2016 City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the February 1, 2016 City
Council meeting as presented.
All Ayes. Motion carried.
Approval of Minutes for the February 8, 2016 Goal Setting Session
Miron made motion, Petryk seconded, to approve the ute� r the February 8, 2016 Goal
Setting Session as presented.
All Ayes. Motion carried.
Approval of Minutes for the February 18, 2016 NE Metro Water Summit
Klein made motion, Petryk seconded, to approve the minutes for the February 18, 2016
Northeast Metro Water Summit meeting as presented.
All Ayes. Motion carried.
Approval of Minutes for the February 20, 2016 Fire Department Annual Banquet
Miron made motion, Klein seconded, to approve the minutes for the February 20, 2016 Fire
Department Annual Banquet as presented.
All Ayes. Motion carried.
Approval of Minutes for the February 24, 2016 HBA Breakfast/State of the City Address
Petryk made motion, Klein seconded, to approve the minutes for the February 24, 2016 Hugo
Area Business Association Networking Breakfast, including the State of the City Address, as
presented.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for March 7, 2016
Page 2 of 11
Approval of Minutes for the February 29, 2016 Washington County League of Local
Government Meeting
Klein made motion, Miron seconded, to approve the minutes for the February 29, 2016
Washington County League of Local Government meeting as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended by adding a discussion
on Withrow Elementary School.
All Ayes. Motion carried.
North Memorial Annual Report
At its June 15, 2015 meeting, Council approved a Memorandum of Understanding with North
Memorial Health Care for ambulance service in Hugo beginning the end of July, 2015. Rick
Wagner, Director Out State and Ancillary Services, and Forest Lake Region Manager Terry
Nelson presented to Council a report on their activities in Hugo.
Rick provided background on the switch to North Memorial ambulance service, and Terry talked
about the coverage area stating that trucks are stationed according to the time of day to best
provide coverage for all areas they serve. Rick displayed a map showing where calls originated
in Hugo and stated the average response time on those calls was 6:57 minutes. They reviewed
the types of responses and number of call per hour, showing they are in Hugo during the right
time of day. Customer satisfaction surveys showed a high percentage of positive comments.
Rick, Terry, and Council agreed there was a good working relationship between North Memorial
and the Hugo Fire Department.
Hugo Fire Department Annual Report — Fire Chief Kevin Colvard
Fire Chief Kevin Colvard presented the Fire Department Annual Report to Council. He talked
about the change to North Memorial ambulance service stating the Hugo Fire Department
continues to respond to all fire calls and major medicals. Duty crews were eliminated and now
calls are paged as "all call". The Department responded to a total of 467 call in 2015 with 175
being medical calls prior to transferring medical calls to North Memorial. Eighty eight of the
calls were for alarms such as smoke/fire and carbon monoxide detectors that were in need of
routine maintenance. He explained that it is the department's desire to reduce those call though
education. There was a decrease in call volume from 607 calls in 2014 due to the change in
operations, though it is expected to increase due to growth within the City. The Department
logged 2,616 total hours of drill time, and training included an evacuation drill at Gracewood
Assisted Living, a tour of Keystone Place, and training on roof mounted solar arrays. Officers
also participate in additional classes for leadership development. He outlined the many
community events the Fire Department is involved in and talked about Hugo's Heartsafe
Community activities, which included training 169 people in CPR during 2015 and registering
Hugo City Council Meeting Minutes for March 7, 2016
Page 3 of 11
and mapping AEDs throughout the community. Goals for 2016 are to increase recruitment and
retention and work on a five year equipment CIP. As part of the AED initiative, the department
is also working on getting AEDs donated to the department for fire department personnel to
have in their vehicles for emergencies. They will continue leadership development focusing on
administrative skills. He asked if staff and Council were willing to work on an Emergency
Operations Center (EOC) tabletop exercise, and the Council indicated they did.
The Council agreed the ambulance transition was very successful. The Mayor thanked Colvard
for his leadership.
Introduction of New Washington County Deputy Lee Mars
As of the beginning of 2016, three new deputies were assigned to patrol in Hugo. Sergeant
Wayne Johnson introduced Deputy Lee Mars, who has been with the Washington County
Sheriff's Department for 23 years in other departments. The Council welcomed her to Hugo.
Approval of the Consent Agenda
Weidt made motion, Miron seconded, to approve the following Consent Agenda:
1. Approval of Claims
2. Approve Performance Review for Building Department Secretary Debi Close
3. Approve City Council Focus Goals and Ongoing Priorities for 2016
4. Approve Appointment of Dave Strub as Vice Chair of the Parks Commission
5. Approve Revisions to the Hugo Fire Department EOP, SOG, and Personnel Policy
6. Approve Resolution Changing Polling Place for Ward 3- Precinct 3A
7. Approve Resolution Approving Site Plan for Growing Generations Day Care
8. Approve Resolution Approving Final Plat for Frenchman Place Yd Addition
9. Approve Installation of Playground Equipment in Fable Hills
10. Approve Memorandum of Understanding with Fable Hills HOA for Equipment Donation
11. Approve Wetland Replacement Plan for Frenchman Place 3rd Addition
12. Approve sale of 2000 Chevy 2500 Fire Department Truck
13. Approve Sale of 2003 Chevy 1500 Engineering Truck
14. Approve Purchase of 2016 F150 Building Department Truck
15. Approve Hiring of Bryan Carlson as Part-time Video Technician
16. Approve Resignation of Kevin Kriegshauser as Training Lieutenant of the Fire Department
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Performance Review for Building Department Secretary Debi Close
Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For
the past ten years, Debi has performed customer service duties both at the front counter and on
Hugo City Council Meeting Minutes for March 7, 2016
Page 4 of 11
the telephone scheduling inspections with contractors. Debi also works as the secretary to the
Parks and Recreation Commission. Adoption of the Consent Agenda approved the annual
performance review for Building Department Receptionist Debi Close.
Approve City Council Focus Goals and Ongoing Priorities for 2016
On February 8, 2016, the Council held its annual Goal Setting Session to review 2015
accomplishments and set goals for the coming year. Staff has summarized these goals and
recommended Council approve them. Adoption of the Consent Agenda approved the Focus
Goals and Ongoing Priorities for 2016.
Approve Appointment of Dave Strub as Vice Chair of the Parks Commission
At its April 20, 2015 meeting, Council accepted the resignation of Parks Commissioner Vice
Chair Rachel Berger as a regular member of the Parks Commission and appointment as an
alternate member. Adoption of the Consent Agenda approved the appointment of Dave Strub as
the new Vice Chair of the Parks Commission.
Approve Revisions to the Hugo Fire Department EOP, SOG, and Personnel Policy
The Hugo Fire Department has worked with City staff on changes to the Emergency Operation
Policy (EOP), Standard Operating Guidelines (SOG) and Personnel Policy. Some changes were
due to the switch to North Memorial Ambulance Service. In addition, many procedures, contacts,
maps, and vital locations were brought up to date. Among those things, the goal of the EOP is to
prepare city leaders in the case of a disaster so as to best ensure the safety of the citizens and
surrounding communities. Adoption of the Consent Agenda approved the revisions to the Hugo
Fire Department EOP and SOG and the City of Hugo's Personnel Policy.
Approve Resolution Changing Polling Place for Ward 3- Precinct 3A
Ward 3 is split into two precincts to align with the split in Legislative District 38. Both precincts
have voted at the Rice Lake Centre in past elections and experienced difficulties due to lack of
space. Each precinct must carry on election activities separately resulting in long wait lines and
opportunities for election judge error. City Clerk Michele Lindau is requesting the polling place
for residents in Precinct 3A be moved to the Oneka Room at Hugo City Hall. The Secretary of
State and Washington County will be notified, and all residents in the precinct will be informed
of the change by mail. Staff will also include this information in the next newsletter and on the
City website. Adoption of the Consent Agenda approved RESOLUTION 2016-4
DESIGNATING A NEW POLLING PLACE FOR PRECINCT 3A FOR ELECTIONS IN THE
CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA.
Approve Resolution Approving Site Plan for Growing Generations Day Care
Amcon Construction Company, LLC., on behalf of Growing Generations Daycare, applied for
Site Plan approval for a 9,301 square foot commercial building for a daycare facility. The
property is generally located north of Frenchman Road and west of Everton Avenue. At its
February 25, 2016 meeting, the Planning Commission considered the request and agreed that the
Hugo City Council Meeting Minutes for March 7, 2016
Page 5 of 11
applications met the necessary requirements to approve the site plan. The recommended
approval to the City Council. Staff recommends Council approve the resolution approving the
site plan for the commercial building, subject to the conditions listed in the resolution. Adoption
of the Consent Agenda approved RESOLUTION 2016-5 APPROVING A SITE PLAN FOR A
DAYCARE BUILDING ON LOT 1, BLOCK 1, FRENCHMAN PLACE 3rd ADDITION ON
PROPERTY LOCATED NORTH OF FRENCHMAN ROAD (COUNTY ROAD 8) AND
WEST OF EVERTON AVENUE.
Approve Resolution Approving Final Plat for Frenchman Place 3rd Addition
Amcon Construction Company, LLC., on behalf of Growing Generations Daycare, applied for
final plat approval for a subdivision known as "Frenchman Place 3rd Addition" for the creation of
one lot. The property is generally located north of Frenchman Road and west of Everton
Avenue. Staff recommended Council approve the final plat for Frenchman Place 3rd Addition,
subject to the conditions listed in resolution 2008-17. Adoption of the Consent Agenda
approved RESO 2016-6 APPROVING A FINAL PLAT ON PROPERTY LOCATED NORTH
OF FRENCHMAN ROAD (COUNTY ROAD 8) AND WEST OF EVERTON AVENUE.
Approve Installation of Playground Equipment in Fable Hills
1000001
At their meeting of January 13, 2016, the Parks Commission approved a Parks Capital
Improvement Plan. They included $50,000 for a neighborhood playground to be constructed in
2016. A park and playground in Fable Hill had been discussed at multiple meetings and
included on previous CIPs for construction in 2018. Through park dedication, the City received
park property in the Fable Hill Neighborhood, which was recently improved to include perimeter
trees, park shelter, and irrigated open space. At their meeting of February 10, 2016, the Parks
Commission recommended construction of a playground at the new park in Fable Hill with a
budget that includes $50,000 from the Special Park Fund and $20,000 from the Fable Hill
Homeowners Association. Adoption of the Consent Agenda approve the purchase and
installation of the playground equipment at the park in Fable Hills.
Approve Memorandum of Understanding with Fable Hills HOA for Equipment Donation
At their meeting of February 10, 2016, the Parks Commission recommended approval of a draft
Memorandum of Understanding with the Fable Hills Homeowners Association for the purpose of
accepting a $20,000 donation towards a playground at the new park. The agreement includes the
requirement that the City of Hugo provide the remaining costs for the playground and start
construction in 2016. Adoption of the Consent Agenda approve the MOU with Fable Hills HOA
for playground equipment donation.
Approve Wetland Replacement Plan for Frenchman Place 3rd Addition
The Growing Generations Daycare and Frenchman Place 3rd Addition development includes a
proposal to fill 3,680 square feet of wetland associated with the construction of the parking lot
for the daycare facility. The applicant is proposing to use project specific wetland credits
generated by the Rosemary Way wetland mitigation completed in 2014. These credits are
available for projects within the Frenchman Place development; however, the credits are not yet
Hugo City Council Meeting Minutes for March 7, 2016
Page 6 of 11
certified for use. The wetland credits are planned to be certified after monitoring over five years.
WCA rules allow the LGU to approve wetland replacements in advance of the credits being
available when an escrow is provided to the City to be used to purchase wetland bank credits in
the event the credits are not certified. The applicant is required to provide an escrow to the City
in the amount of $10,150.00 as a condition of approval for the development. The proposed
wetland replacement plan is in accordance with the replacement standards under MN Rules
8420. Adoption of the Consent Agenda approved the wetland replacement plan for Frenchman
Place Yd Addition.
Approve Sale of 2000 Chew 2500 Fire Department Truck
Approved at the February 1, 2016 City Council meeting was the advertisement for the sale of the
2000 Chevrolet 2500 Fire Department truck through a sealed bid process. Staff is pleased to
inform the Council that a high bid of $7,351.00 was submitted by Stanley Johnson of Clarissa,
MN. A total of nine bids were received with the second highest bid being $6,801.00. Adoption
of the Consent Agenda approved the sale of the 2000 Chevrolet 2500 Fire Department truck to
Stanley Johnson for the amount of $7,351.00.
Approve Sale of 2003 Chew 1500 Engineering Truck
Approved at the February 1, 2016 City Council meeting was the advertisement for the sale of the
2003 Chevrolet 1500 Engineering Department truck through a sealed bid process. Staff is
pleased to inform the Council that a high bid of $4,050.00 was submitted by Bob's Auto Ranch
of Lino Lakes. A total of 2 bids were received. Adoption of the Consent Agenda approved the
sale of the 2003 Chevrolet 1500 Engineering Department truck to Bob's Auto Ranch for the
amount of $4,050.00.
Approve Purchase of 2016 F150 Building Department Truck
Included in the City's 2016 General Budget is funding for the replacement of the Building
Department's 1/2 ton pickup truck. This truck would replace the department's aging 2006
Chevrolet 1500. Midway Ford has been awarded the contract with the State of Minnesota to
supply 1/2 ton Ford pickup trucks. A price was quoted by Midway to supply a 2016 Ford F150
4x4 extended cab. This truck is very similar to the current truck being driven by the Building
Department and is priced at $29,119.24 (includes tax and license) as allowed through the
Cooperative Purchasing Venture with the State of Minnesota. Adoption of the Consent Agenda
approved the purchase of the 1/2 ton truck from Midway Ford through the State of Minnesota
Cooperative Purchasing Venture for a price of $29,119.24.
Approve Hiring Bryan Carlson as Part-time Video Technician
Bryan Carlson has submitted his application for employment for the part time position as an
audio/video technician to film and record City Council and Planning Commission meetings as
needed. Adoption of the Consent Agenda approved the hiring of Bryan Carlson at the rate of
$12/hour beginning on March 3, 2016.
Hugo City Council Meeting Minutes for March 7, 2016
Page 7 of 11
Approve Resignation of Kevin Kriegshauser as Training Lieutenant of the Fire Department
Firefighter Kevin Kriegshauser has resigned his position as Training Lieutenant of the Hugo Fire
Department and is requesting to remain as a regular firefighter. Adoption of the Consent Agenda
approved the resignation of Kevin Kriegshauser as the Training Lieutenant and appointment as a
regular firefighter on the Department effective immediately.
Approve Appointment of Ranell Tennyson to the YMCA Board of Directors
At its April 20, 2015 meeting, Council appointed Parks Commissioner Cinde Morris as the
representative from the City of Hugo to be on the YMCA Board of Directors. In addition, the
City pays the YMCA the requested contribution of $1, 500 for membership on the Board. The
Council accepted the resignation of Cinde Morris on November 5, 2015, leaving a vacancy on
the YMCA Board.
Haas suggested Ranell provide an update to Council on the construction progress and
information on how to become a member of the YMCA.
Haas made motion, Miron seconded, to approve the appointment of Ranell Tennyson to serve on
the YMCA Board of Directors.
All Ayes. Motion carried.
Public Hearing Oneka Lake Blvd/147th Street Improvement Project
At its December 21, 2015 meeting, the Council approved a resolution receiving the feasibility
report and calling for a public hearing on the proposed Oneka Lake Boulevard and 147th Street
Improvement Project, which was scheduled for this evening. The public hearing provides an
opportunity for those affected by the proposed improvements to be heard.
City Engineer Jay Kennedy provided background beginning with a neighborhood meeting that
was held on December 14, 2015. He showed photos of the existing roadway and what it would
look like with the proposed improvements. The project would involve the removal of pavement,
installation of new curb, gutter and asphalt pavement. There will also be minor utility and
drainage repairs as needed. Jay talked about the sidewalk and trail, which is planned to be
completed from TH61 to Geneva on the north side of the road. He also explained that it is being
proposed as a collector road, which includes a 32 foot wide roadway, five foot boulevard, and an
eight foot trail, resulting in widening of the road in most of the corridor. There will be impacts
to some trees, fences, and expansion to paved areas. It may also require additional right-of-way
and parking restrictions may be imposed due to City State Aid Rules, which allows for parking
only on one side of street for a 32' wide roads. Jay talked about the concerns heard from
residents at the December 14, 2015 meeting regarding speed of traffic. Patrol had been
increased, and several citations were issued. Speed checks on 200 vehicles showed 85% were
speeding. An alternate design could be a 28 foot wide road, which is city standard for non -
collector street. The pros on that would be reduced property impacts, lower traffic speeds
(maybe), and slightly lower cost. The cons were that no parking would be allowed on either side
of the street. Use of State aid funds will not allow it. The total cost of the project will be
Hugo City Council Meeting Minutes for March 7, 2016
Page 8 of 11
$1,449,000. Ninety percent would be paid for with City funds and the remaining 10% through
assessments. According to the Assessment Policy, a single family unit would be assessed $5,200
and multi -family would be assessed $97.50/lineal foot of frontage. Jay recommend staff
complete a review for multi -family assessments prior to the assessment hearing. Assessments are
spread over a 10 year period, and there is a senior citizen deferral. If ordered, the project design
would be in March -April, neighborhood open house in April, project construction May -October,
and the assessment hearing would be in September, 2016.
Mayor Weidt opened the public hearing.
Ron Sparrow, 5946 Oneka Lake Boulevard North, talked about the sidewalk and the ditch that
was dug years ago for storm sewer, and it is now proposed to be filled. The sidewalk will be
built over existing utilities. Ron said he felt it would make more sense to put the sidewalk on the
other side of the road. He did think that no parking would be an issue, and it should be allowed
with the wider road. He asked about the interest on the assessments, and Kennedy provided
some answers and informed him that it would be discussed in detail at the assessment hearing.
Kathleen Saniti, 5855 147th Street North, questioned whether making the street narrower would
really slow down traffic. She also felt the speed patrol on the road should have been done during
a busier time of day. She asked about the interest on deferred assessments, and did not seem to
have a preference on whether there should be parking on the street.
Dirk Dubois, 5809 147th Street, asked about traffic volumes and wondered about future
development east of Rice Lake. Kennedy stated that there was little opportunity for development
in that area and didn't anticipate another collector road. Dubois said he thought it was a
dangerous road and was in favor of slowing speeds down but not sure a narrower road would
make a difference. He thought parking on the road would be risky. He asked about future
assessments. Kennedy stated it was possible they could see another one 20-30 years from now.
hn
Paul Fladeboe, 5829 147th Street, said he had the same concerns as Dubois and thought deputies
needed to be patrolling during rush hour. Paul stated that, if he did the math right, there were
2,250 cars per day speeding. There may be a head-on collision if the road was narrower, and a
narrower road would not slow the speed down. When asked what he thought about parking, he
stated he has no need for parking on the street.
Carol Moe, 5989 Oneka Lake Boulevard, said she would be happy if they left the street as it is.
The speed is terrible and she cannot afford the assessment.
Sandy, 14791 Foxhill Avenue North, had concerns about children crossing the road to get on the
bus. Speed was a big problem, and there is no cross walk. Foxhill Avenue was being used as a
cut -through, and she speculated it was because of the timing and wait at the traffic signal on
TH61 and 147th Street. She said she would like to see the project delayed.
Paul Fladeboe asked if there was any chance of putting stop signs and perhaps controlled walks
at the intersections. Kennedy stated they could evaluate the Geneva Avenue Intersection, adding
that stop signs as speed devices do not work well and sometimes make it worse. Kennedy didn't
think the intersections would meet the criteria for a stop sign.
Hugo City Council Meeting Minutes for March 7, 2016
Page 9 of 11
The Council agreed that pedestrian crossings needed to be well marked. Suggestions were
installing pedestrian crosswalk signs, warning lights, and speed indicator signs. They recognized
it was a collector road, and traffic needs to move along safely. It was suggested a reminder
needed to be made to everyone to drive slower in all neighborhoods. They were not in favor of
parking on the street; no parking will allow more visibility. They supported a 28 foot -wide road
and needed to look at safety measures during its design. It was also said that the school district
needed to work on their stopping points.
Klein made motion, Petryk seconded, to approve RESOLUTION 2016-7 ORDERING
IMPROVEMENT AND ORDERING THE PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE 147th STREET AND ONEKA LAKE BOULEVARD STREET
IMPROVEMENT PROJECT.
Ayes: Petryk, Haas, Miron, Klein, Weidt.
Nays: None
Motion carried.
Staff will provide a progress report on speed enforcement issues at the next Council meeting.
Mayor Weidt called for a short recess, and the meeting reconvened at 9:32 p.m.
A public hearing was scheduled as of the City's MS4 permit.
Weidt made motion, Miron seconded, to table the public hearing until the next City Council
meeting on March 21, 2016 due to the lack of time.
Discussion on Withrow School
Council Member Haas added this to the agenda to inform the community that a benefit will be
held to support the Withrow School. This event will be held at Sal's Grill from 8-11 on
Saturday, March 12, 2016. Haas talked about the concerns within the community regarding the
future use of the school building.
q ,..
City Administrator Bryan Bear talked about the resolution the Council recently passed which
included the City's concern about the future use of the property. He explained property is zoned
agricultural and agricultural uses are allowed as well as other low impact uses with a Conditional
Use Permit, which would require a public hearing at the Planning Commission. He stated that
anyone could ask for a zoning change, but there is a process for rezoning that includes a public
hearing as well. Bear stated that staff would be happy to talk to residents regarding it.
Council asked staff to reach out to residents who had emailed their concerns and provide them
the information on potential uses of the property.
Miron suggested that council attend the Pancake Breakfast, which would allow residents an
Hugo City Council Meeting Minutes for March 7, 2016
Page 10 of 11
opportunity to meet with Council and ask questions.
Miron made motion, Klein seconded, to schedule a meeting to attend the Pancake Breakfast on
Saturday, March 12, 2016 from 8-11 a.m. at Sal's Angus Grill.
All Ayes. Motion carried.
Update on Governor's Water Summit on Saturday February 27, 2016
On Saturday, February 27, 2016, Governor Dayton held a Water Summit at the Capitol to get
input from attendees on water policies. City Administrator Bryan Bear attended along with City
Engineer Jay Kennedy and stated the the event was very well attended.
Update on the Yellow Ribbon Network
Council Members Phil Klein and Chuck Haas reported to Council on the Yellow Ribbon Network
activities held recently. The YRN was asked by Army Survivor Outreach Services to provide help
to Gold Star families. The Blue Star Mom's Shoreview group has been making pillows to send to
recovering service members. MN National guard is conducting marriage retreats and asked the
YRN to provide welcome gift bags. February Hamburger Night was sponsored by the Bald Eagle
Sportsman Association. March will be sponsored by the Arcand Family/Oneka Ridge Golf Course.
There is a packing event in Aril, and Haas thanked the Lions Club for donating Girl Scout cookies
and the Girl Scout Troops who helped gather them. A Hugo veteran was in need of home repairs,
and the need was met by a YRN volunteer within two minutes.
Hugo Good Neighbors Food Shelf Comedy Show on Friday, March 11, 2016
City Administrator Bryan Bear informed the Council that the Hugo Good Neighbors Food Shelf
will host Comedy Night on Friday, Marchl 1, 2016 at 7:30 p.m. at Running Aces. Seating begins
at 6:30. Council stated they were unable to attend as a Council on that evening.
Hugo Good Neighbors Food Shelf Pasta Dinner on Saturday, April 2, 2016
City Administrator Bryan Bear informed the Council that the Hugo Good Neighbors Food Shelf
will hold their 4th Annual Pasta Dinner to raise funds for their new building on April 2, 2016
from 6-9 p.m. at the Hugo American Legion.
Petryk made motion, Miron seconded to schedule a Council meeting to attend the Hugo Good
Neighbors Food Shelf Annual Pasta Dinner on April 2, 2016.
All ayes. Motion carried
Kidz `n Biz Saturday, April 30, 2016
City Administrator Bryan Bear informed the Council that the annual Kidz `n Biz Fest will take
place on Saturday, April 30, 2016 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m.
Hugo City Council Meeting Minutes for March 7, 2016
Page 11 of 11
Miron made motion, Klein seconded, to schedule a meeting to attend Kidz 'n Biz on Saturday, April
30, 2016.
All Ayes. Motion carried.
Schedule Workshop for Lions Park Discussion
The Parks, Recreation, and Open Space Commission included in their 2016 goals to hold a
workshop with the City Council to discuss Lions Park. The Lions Park preliminary master plan was
approved by the City Council at their March 2, 2014 meeting. The Parks Commission would like to
P
discuss phasing and funding options for development of the pa Ido
Weidt made motion, Miron seconded, to schedule the work opwith tlVp Commission for
Thursday, April 28, 2016.
All Ayes. Motion carried.
Adiourn
Miron made motion, Klein seconded, to adjourn at 9:58 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Mic.
City
MINUTES FOR THE HUGO CITY COUNCIL
PANCAKE BREAKFAST
MONDAY, MARCH 12, 2016
SALS ANGUS GRILL
PRESENT: Klein, Weidt, Miron
ABSENT: Haas, Petryk
STAFF PRESENT: City Administrator Bryan Bear
A Pancake Breakfast was held at Sal's Angus Grill to support Withrow Elementary School.
With the decision to close the school, many residents were in attendance who had question
regarding the future use of the building. The Council was available to listen to concerns and
answer questions.
Respectfully Submitted,
Bryan J Bear
City Administrator
6.1
City of Hugo Claims
March 21, 2016
Vendor
Alex -Air. -Apparatus Inc
Invoice
29196
1 $
Amount I Description Department
_1,928.80 SCBA Equipment Maintenance & RepairsFire Dept
I's C
Aoffee Com an _
138729
1 $
76.90
Brea SupeIies
Public Works
Aspen
177580 _
$
94.60
_
Trooper Caps with Logo and Patches
Fire Dept
AutoNation
3541034
1 $
30.44
Parts - Unit #101
'Public Works
Baller, Scott
CLAIM
$
223.35
Work Boot Reimbursement __
Building Inspections
Batteries Plus Bulbs #031
031-789110
$
14.95
Batteries
Public Works
Best Buy_57589
$
1,66-4-64
LED TV, Sound Bar Cables Etc (Conference Room)
_
Gen Gov't Bldgs
BlueTarp Financial Inc
362006380
$
43.98
Wheels for Doll �ublic
Works
BlueTarp Financial Inc
362008932
$
329.99
1 Honda Engine -Tack Trailer
Street Dept
Brook & Sons Low Voltage Inc
BASLV 3058
$
276.00
lAnnual Monitoring of City Hall Alarm System
Gen Gov't Bld s
Center for Education & Em to ment Law 6985026
$
124.95
1 Deskbook Encyclopedia of Public Employer Law
_
Fire Dept
Century Link
651 653-1154
$
56.85
SCADA Lines
Water &Sewer
Century Link
65-1429--32-1-2--F$
68.22
Fire Station Phone Lines
Fire Dept
Centua Link
651426-8763
1 $
60.30
911 Enc Line
mer, e
_
Administration
Christianson, Paul
CLAIM
1
$ 19.98
Cold Weather Gear
Street Dept
Comcast
2/26/2016
$
120.92
Business Internet (thru April 5)
Public Works
Companion Animal Control LLC
February _
$
80.00
Monthly Service Charge
Animal Control
Connell Industrial Electronics
_ 14632
$
1,129.86
Tech Labor & Parts - City Hall Lighting
Gen Gov't Bldgs
Denaway, Shayla
Forest Lake Napa
CLAIM
Februa
I $
r$
109.19
2,336.51
_
Colored Paper for Recreation Programs _
Auto Parts and Shop Supplies
Parks Dept
Various
G & K Services
February
$
374.10
Cleanin Supplies
Various
G & K Services
February
$
1,363.70
Uniform &Floor Mat Services
Various
G & K Services
Februa
$
740.82
Su plies & Floor Mat Services
_
Fire Dept
Gene's Disposal Service Inc
278203
$
44.98
February Waste Haulin - PW Facility
Public Works
Gene's Disposal Service Inc
278203
$
136.11
February Waste Hauling - Fire Station_
_
Fire Dept
Gene's Disposal Service Inc
278203
$
60.75
Februarylin - C
Waste Hauity Hall
Gen Gov't Bldgs
Graphic Resources
54294
$
104.00
_
Business Cards - Public Works
Public Works
Graphic Resources
54400
$
262.47
Envelopes
Administration
Holiday Companies
584609
$
_ 3.77
Fuel for Chainsaws (Tree Trimming)
Dept
Holiday Companies
143849261
$
13.92
Propane
_
Public Works
Holiday Companies _
195957452$
20,001
Fuel - Unit #4221
Fire Dept
Hugo Equipment Company_
99817 _I
$
101.96
Chainsaw Supplies (Tree Trimming)
Street Dept
Hugo Feed Mill
14517-1
$
13.99
Su lies - 14715 Forest Blvd
_
Rental Properties
Hugo Feed Mill
8973-2
$
1.98
Hardware
Fire Det
Hugo Feed Mill
14717-1
$
7.49
Sines - 14715 Forest Blvd
_
Rental Properties
Instrumental Research Inc
9926
$
_ 95.00
_
Water Bacteria Testin
Water Utility
Johnson/Turner
February
$
4,054.68
February Prosecution Fees (Flat Fee)
General Legal
Johnson/Turner
February
$
_ 366.25
February Disbursements (Prosecution Costs)
General Legal
Johnson/Turner
Februa
_$
1,033.75
February Civil Legal Fees -See At[achetl Breakdown
_
General Le al
Kath Fuel Oil Service Co.12320094
$
3,018.97
February Unleaded Gas & Diesel Purchases
_
Various
KnoWan's Super Markets Inc _
Knowlan's Super Markets Inc_ _
Knowlan's Super Markets Inc_
1258 $ _
7194 - $
20.97
28.22
15.98
Meeting Supplies
Meeting Suyplies
Soft Drinks for Lobby Machine
Administration _
Planning & Zonin
Gen Gov't Bldgs
MacQueen Equipment Inc
2161809 1
$
4.40
Parts - Unit #207
Sewer Utility
MacQueen Equipment Inc
2162071
$
662.51
Parts - Unit #314 _
Street Dept _
Marco _
INV3166236
$-279
_.23
Quarterly Copier Maintenance _ _
Buildi�lnspections
Marco
INV3166236
$
65.17
Overage Charges thru 02/29/2016
__
Buildin Ins ections
McCullough, Ryan.
CLAIM
$
32.13
Cell Phone Accessories
Parks Det
Menards
16119
$
144.61
Supplies - 14715 Forest Blvd
_
Rental Properties
Menards
16120
$
82.66
Map Hanging Supplies
Various
Menards
15941
$
502.76
Shed Materials - Compost Site
Recycling
Menards
16705
$
73.36
Su plies -Hanifl Lighting
Parks Det
Menards _
13674
$
23.62
Supplies - 14715 Forest Blvd__
Rental Properties
Menards
14187
$
9.98
Nozzle
Public Works
Menards
14498
$
132.84
Supplies - 14715 Forest Blvd
Rental Properties
Minnesota AWWA
Registration
$
175.00
Water Operator School -Scott Anderson
Water Utility
Minnesota AWWA
Registration
$
_ 175.00
Water Operator School - Steve Duff
Water Utility
Minnesota AWWA
Registration
$
175.00
Water O erator School - Dave Gree der
Water Utility
Minnesota AWWA __.
Registration
$
175.00
Water Operator School -Rick Kieffer
Water Utility_
Minnesota AW WA _ _
Registration
$
175.00
Water Operator School - Matt Klein
Water Utility_
Minnesota AWWA
Registration
$
175.00
Water Operator School - Jeff Maas
Water Utility
Minnesota AWWA
Minnesota AWWA
Re istration
_Registration 1
$
$
175.00
175.00
Water Operator School - R an McCullough
Water Operator School - Tom Smith
Water Utility
Water Utility
Minnesota Cleaning Services Inc _ 0316K02 $ 573.30
Minnesota Cleaning Services Inc - 0316K04 _ $ 475.00
Minnesota Cleanin Services Inc _ 02 61<04 I $$ 205.00
February Cleaning Service _
February Cleaning Service
February Cleaning Service
_
Gen Gov't Bldgs _
Public Works
Fire Det
Minnesota Cleaning Services Inc
_ _ 0316K03 1
$
_ 95.00
_
February Cleaning Service - Hanifl
Parks Det
Minnesota Department of Health
_ 12572
$
23.00
Water Operator Renewal - Ryan McCullough
Water Utility
MnFIAM Book Sales
2206
$
96.00
Firef htin Text►��ks
_
Fire De t
Page 1
City of Hugo Claims
March 21, 2016
Vendor I
Olson's Sewer Service Inc
Invoice
82994
$
Amount Description
620.00 PW Facility Septic System Pumping _
Department
Public Works
Oxygen Service Company _
3335562
$
16.82
Welding Supplies
Public Works
Pioneer Rim & Wheel Co
1-32612
105.04
_ _ _
-
jTires - Tack Trailer
_
Street Dept
Preisler, Charles
CLAIM
$
_ 89.99
_
Work Boot Reimbursement
Building Inspections
Press Publications _
505367
$
2046.
_ _ _
Parks Commission Vacancy Notice _ _
_ _
_ Ordinances/Proceedings_
Sensible Land Use Coalition
Registration
$
40.00
Meeting Registration - Rachel Juba
Planning & Zoning
Sensible Land Use Coalition
Registration
$
40.00
Meeting Registration - Rachel Leitz
_
_ Community Development
Sensible Land Use Coalition
Registration
$
25.00
Meeting Registration - Taylor Richter
,Administration
Terry's Repair Co
478
$_
t$
27.14
Mount & Balance Tires - Tack Trailer
_
Street Dept
Tri-State Bobcat
Tri-State Bobcat _
E18551
A22011
_ 1,600.00 'Chipper Rental_CTree Trimming __
$ 178.31 Parts - Unit #304
Street Dept _
Street Dept
US Bank _ _
4225978
$
450.00 Paying Agent Fees
_
Sinking Fund
Verizon Wireless
9760711556
$
40.02 Cellular Phone Charges
_
Fire Dept
Verizon Wireless
9761594067
1_$
584.69 Cellular Phone Charges
_
Fire Dept
Water Conservation Service Inc
_6635
1 $
269.55 Watermain Leak Locates
_
Water Utility
White Bear Area Chamber of Commerce
11784
$
30.00 Annual Meeting Registration - Bryan Bear
Administration
Ziegler Inc
PC200144041
$
291.00 Parts - Unit #306
Street Dept
Total Claims for March 21, 2016 1
$
30,022.88
Page 2
JOHNSON TURNER
-LEGAL-
March 9, 2016
City of Hugo
c/o Ron Otkin, Finance Director
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of February 29, 2016.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER MATTER I.D. SUBTOTAL
General 2016 16-2359-039 $1,033.75
Prosecution 12-2359-024 $4,420.93
TOTAL NOW DUE: $5,454.68
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON NER LEGAL
David K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206 / Forest Lake, MN 55025 / p651.464.7292 f651.464.7348 / johnsonturner.com
FORESTLAKE / LAKEELMO / WOODBURY / BLAINE
1. , 3
tHCityor
To: City Administrator Bryan Bear
From: City Clerk Michele Lindau
Date: March 14, 2016 for the March 21, 2016 City Council meeting
Re: Blacksmith Lounge Special Event Permit
1. BACKGROUND:
Memorandum
The Blacksmith Lounge Restaurant has submitted a special event permit application and
is requesting approval for 13 events hosted on their property between April and October
of 2016. The events will be held on the owner's property surrounding the Blacksmith
Lounge Restaurant. The events require City Council approval because they will be
serving alcohol, some events expect over 250 people, and will use an amplified speaker
system for auctions held during these events. Staff has received the completed
application, fee, and signed Hold Harmless Agreement.
2. DESCRIPTION OF EVENT:
The Blacksmith Lounge Restaurant plans to hold seven auctions, five car shows, and one
swap meet. These events have been occurring for several years including the largest
event, the Northern Lights Car Show, for 28 years. All of the events are to be outdoors,
and some will have a tent area which will be serving food and alcohol under the
Blacksmith Lounge's Catering Permit. There will be someone checking ID's and extra
security and staff during those events. During the largest event, the Northern Lights Car
Show, the host will provide their own security, insurance, hire highway patrol, and
volunteer parking staff. All events will have adequate outdoor restroom facilities. These
events are family events and will be held rain or shine. hi case of cancellations, these
events will not be made up.
The events will be hosted on Sundays starting on April 24 through October 23 with the
exception of two events held on Memorial Day and Labor Day.
Blacksmith Lounge expects between 50 and 300 people to attend each event, however the
September 18, 2016 Northern Light Car Show will bring between 800-900 people. An
amplified sound system will be used at some events to announce auctions and to close the
events. The Washington County Sheriff s Department and Hugo Fire Department will be
notified of the events.
Access to the site will be off of Highway 61 and parking will be on grass fields on the
east portion of the property, as well as the neighboring property to the north. The Lions
Club volunteers to assist with traffic and parking on the site.
3. CONCLUSION/RECOMMENDATION:
Staff believes that the Blacksmith Lounge Restaurant has done a good job organizing the
events in the past years. The Blacksmith Lounge is not requesting any assistance from the
City in preparing or conducting the events. Staff recommends the City Council approve
the Special Event Permit for the Blacksmith Lounge for their scheduled events for 2016.
of
Event Permit Application
Hugo City Hall, 14669 Fitzgerald Avenue North, Hugo, MN 55038 - Phone (651) 762-6300 - FAX (651) 426-2859
Application Fee: $75.00
PAID -3, -q - i
APPLICANT
Name:
Address: j 7a0 '�_ A) R)42 -3t J J l yc
Phone: to z/g"z///� FAX: Q -)SI -7)9-7%S EEmail:bfgck:5�4;;;/bva/,C'd""-
Signatures Date:3/ 9/�("
EVENT INFORMATION
Address: I /(% Fcyx s �- 63/ Zd
Date:
PROPERTY OWNER/MANAGER
Name:
Address: / %�1/0
Phone: �UJ�I /lo ��-ivi FAX: (�I /1 q' / �� Email: C.v4.11 S 4 /DO.;,,,
Signature: CZ 0 Date: 6) / `1 / /c
DESCRIPTION OF EVENT
Please review the items on the check list on the back of the application for information that is required to make this application
complete. If there is not enough room below to describe the event please submit on a separate sheet of paper.
too, l 9Y9 01?w't Ao 'ion S X?
DCIV dsV a /t 5
S lMPe;f�
111111 loll
Hugo, MN - 651-429-4116
❑ Dine In or Take Lout
❑ NNIghtlY Dlnller Specials
❑ Daily Limcli'Specials Q
❑ Smiday Breakfast �
U
j
!fear Riffle e ery FLId.-kv 4-.;5P1I
Off .-le Ugitox Mare
W PL"LL TABS *k GGA'_1IE R(=)O-\l
X
Y,
�r
Located ? Ixziles north r_�f CItO�i"I1CC?iS'21 Hti moo.
Z''isit.blaC1;:SIrlitlil(jt111ge.Conz frt�iir
full Ixaenti ajid specials.
AUCTION DATES
,500 APRIL 24TH
SOLS MAY -22nd
Sun June 26th
So,-\ JULY31st
CAR SHOWS
MEMORIAL DAY
MAY 30TH
2016 is Here!!
SWAP MEETS
5k)v� AUGUST 7th MAY 1st 7AM — MM
OLDSMOBILE Alternate date
May 8`h
V n AUG 28th
0 � i BSRI SHARADON AUG 14h
CV14Oh LABOR DAY SEPT 5th
Cv� SEPT 25th
J
SEPTEMBER 18th
)�
OCT 23rd
J
NORTHERN LIGHTS
PIG ROAST
CHECK OUR WE13SITR f®R
EVENT FLYERS, AND
DETA S
WWW.BLACKSMITHLOUNGE COM
651-429-4116
A
WSB
—® Building a legacy— your legacy.®
March 17, 2016
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Construction Pay Voucher No. 4
129th Street Bridge Improvement Project
S.A.P. 224-080-002
City of Hugo, MN
WSB Project No. 1687-58
Dear Mayor and Council Members:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Please find enclosed Construction Pay Voucher No. 4 in the amount of $29,745.59 for the above -
referenced project. The quantities completed to date have been reviewed and agreed upon by the
contractor, and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 4
for Pember Companies, Inc.
If you have any questions or comments regarding the enclosed, please contact me at 763-287-8532.
Thank you.
Sincerely,
WSBW Mssociates,3nc.
Z
ames L. Stremel, PE
Project Manager
Enclosures
cc: Steve Duff, City of Hugo
Brent Pember, Pember Companies, Inc.
srb
Equal Opportunity Employer
wsbeng.com
K: X 01687-58�Admin�Construction Admin�Pay Voucher0687-58 CST LTR VO4 CTY-hmcc-031716.docx
A
WSB
&..ft ssociales, 11
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project 01687-58 - HUGO - 129th Street Bridge Improvements
Pay Voucher No. 4
Contractor: Pember Companies, Inc.
N4449 469th Street
Menomonie, WI 54751
Contract Amounts
Original Contract
Contract Changes
Revised Contract
Work Certified To Date
Base Bid Items
Backsheet
Change Order
Supplemental Agreement
Work Order
Material On Hand
Total
Contract No.
Vendor No.
For Period: 12/1/2015 - 3/14/2016
Warrant # Date
Funds Encumbered
$616,090.97 Original
$29,969.95 Additional
$646,060.92 Total
$585,402.84
$0.00
$0.00
$0.00
$29,969.95
$0.00
$615,372.79
$616,090.97
N/A
$616,090.97
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Approved By Pember Companies, Inc.
County/City/Project Engineer
Contractor
Date
March 17, 2016
Date
City of Hugo
Date
Page 1
Work Certified
This Pay Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Pay Voucher
Total Amount
Paid To Date
01687-58
$31,311.15
$615,372.79
$30,768.64
$554,858.56
$29,745.59
$584,604.15
Percent Retained: 5%
Percent Complete: 95.25%
Amount Paid This Pay Voucher $29,745.59
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Approved By Pember Companies, Inc.
County/City/Project Engineer
Contractor
Date
March 17, 2016
Date
City of Hugo
Date
Page 1
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01687-58
Pay Voucher No. 4
01687-58 Payment Summa
No.
From Date
To Date
Work Certified
Amount Retained
Amount Paid
Category
Certified
Amount
Per Pay Voucher
Per Pay Voucher
Per Pay Voucher
1
09/25/2015
10/09/2015
$71,341.00
$3,567.05
$67,773.95
2
10/10/2015
10/31/2015
$299,100.62
$14,955.03
$284,145.59
3
11/01/2015
11/30/2015
$213,620.02
$10,681.00
$202,939.02
4
12/01/2015
03/14/2016
$31,311.15
$1,565.56
$29,745.59
Totals: $615,372.79 $30,768.64 $584,604.15
01687-58 Fundina Cateaory Report
Funding
Work
Less
Less
Amount Paid
Total
Category
Certified
Amount
Previous
This
Amount Paid
No.
To Date
Retained
Payments
Pay Voucher
To Date
UNF
615,372.78
30,768.64
554,858.55
29,745.59
584,604.14
Totals: $615,372.78 $30,768.64 $554,858.55 $29,745.59 $584,604.14
01687-58 Fundina Source Report
Accounting Funding Amount Paid
Revised
Funds
Paid To
No. Source This
Contract
Encumbered
Contractor
Pay Voucher
Amount
To Date
To Date
UNF Unfunded 29,745.59
646,060.92
616,090.97
584,604.14
Totals: $29,745.59 $646,060.92 $616,090.97 $584,604.14
Page 2
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01687-58
Pay Voucher No. 4
01687-58 Project Material Status
Quantity
Amount
Line
Item
Description
Units
Unit Price
Contract
This
This
Quantity
Amount
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
SCHEDULE A - STREET IMPROVEMENTS
1
2021.501
MOBILIZATION
SUMP
$27,760.00
1
0
$0.00
1
$27,760.00
2
2101.502
CLEARING
TREE
$75.00
12
0
$0.00
0
$0.00
3
2101.507
GRUBBING
TREE
$75.00
12
0
$0.00
7
$525.00
REMOVE
4
2104.505
BITUMINOUS
SQ YD
$4.45
1020
0
$0.00
1437.44
$6,396.61
PAVEMENT
5
2104.509
REMOVE SIGN
EACH
$42.00
3
0
$0.00
7
$294.00
SAWING
6
2104.513
BITUMINOUS
LIN FT
$2.60
1200
0
$0.00
1224
$3,182.40
PAVEMENT (FULL
DEPTH)
7
2104.521
SALVAGE GUARD
LIN FT
$5.30
130
-183
($969.90)
137
$726.10
RAIL
SALVAGE
8
2104.523
ENERGY
EACH
$370.00
4
0
$0.00
4
$1,480.00
ABSORBING
TERMINAL
9
2105.501
COMMON
EXCAVATION (P)
CU YD
$19.60
760
0
$0.00
760
$14,896.00
10
2105.505
MUCK
CU YD
$16.00
1100
418.52
$6,696.32
740.74
$11,851.84
EXCAVATION
11
2105.507
SUBGRADE
CU YD
$15.00
400
0
$0.00
0
$0.00
EXCAVATION (EV)
SELECT
12
2105.522
GRANULAR
C Y
$17.50
1220
319.36
$5,588.80
882.69
$15,447.08
BORROW (LV)
13
2105.525
TOPSOIL
CU YD
$24.70
430
0
$0.00
230
$5,681.00
BORROW (LV)
14
2105.533
SALVAGED
C Y
$15.00
170
0
$0.00
0
$0.00
AGGREGATE
SOIL
15
2105.604
STABILIZATION
SQ YD
$5.00
1090
0
$0.00
1066.67
$5,333.35
GEOGRID
16
2112.501
SUBGRADE
RDST
$350.00
9
0
$0.00
3.2
$1,120.00
PREPARATION
STREET
17
2123.610
SWEEPER (WITH
HOUR
$120.00
20
0
$0.00
2
$240.00
PICKUP BROOM)
18
2130.501
WATER
MGAL
$64.00
10
0
$0.00
0
$0.00
AGGREGATE
19
2211.501
BASE CLASS 5
TON
$21.50
750
249.52
$5,364.68
1553.89
$33,408.64
(100% CRUSHED)
20
2232.501
MILL BITUMINOUS
S Y
$5.05
1300
0
$0.00
1300
$6,565.00
SURFACE (1.5")
BITUMINOUS
21
2357.502
MATERIAL FOR
GALLON
$4.20
60
0
$0.00
0
$0.00
TACK COAT
Page 3
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01687-58
Pay Voucher No. 4
01687-58
Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit Price
Contract
This
This
Quantity
Amount
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
TYPE SP 9.5
22
2360.501
WEARING
TON
$89.25
220
0
$0.00
413
$36,860.25
COURSE
MIXTURE (2,B)
TYPE SP 12.5
23
2360.502
NON WEARING
TON
$93.45
160
0
$0.00
0
$0.00
COURSE
MIXTURE (2,B)
CONCRETE CURB
24
2531.501
& GUTTER
LIN FT
$14.00
1855
0
$0.00
1686
$23,604.00
DESIGN B418
INSTALL ENERGY
25
2554.602
ABSORBING
EACH
$1,325.00
4
4
$5,300.00
4
$5,300.00
TERMINAL
26
2554.603
INSTALL
LIN FT
$15.90
130
137
$2,178.30
137
$2,178.30
GUARDRAIL
27
2563.601
TRAFFIC
LUMP
$8,000.00
1
0
$0.00
1
$8,000.00
CONTROL
SUM
28
2564.531
SIGN PANELS
SQ FT
$78.75
20
6
$472.50
6
$472.50
TYPE C
SILT FENCE,
29
2573.502
TYPE HEAVY
LIN FT
$4.75
1100
0
$0.00
1443
$6,854.25
DUTY
FLOTATION SILT
30
2573.505
CURTAIN TYPE
LIN FT
$29.00
50
0
$0.00
50
$1,450.00
MOVING WATER
FLOTATION SILT
31
2573.505
CURTAIN TYPE
LIN FT
$19.50
310
0
$0.00
300
$5,850.00
STILL WATER
TEMPORARY
32
2573.515
SEDIMENTATION
EACH
$1,500.00
1
0
$0.00
1
$1,500.00
BASIN
STORM DRAIN
33
2573.530
INLET
EACH
$100.00
6
0
$0.00
6
$600.00
PROTECTION
SEDIMENT
34
2573.533
CONTROL LOG
L F
$3.15
300
300
$945.00
300
$945.00
TYPE WOOD
FIBER
TEMPORARY
35
2573.602
ROCK
EACH
$600.00
2
0
$0.00
0
$0.00
CONSTRUCTION
ENTRANCE
36
2575.501
SEEDING
ACRE
$2,360.00
0.3
0
$0.00
0.48
$1,132.80
37
2575.502
SEED MIXTURE
LB
$2.10
10
0
$0.00
25
$52.50
33-261
38
2575.511
MULCH
TON
$340.00
15
0
$0.00
0
$0.00
MATERIAL TYPE 3
39
2575.519
DISK ANCHORING
ACRE
$155.00
0.3
0
$0.00
0
$0.00
EROSION
CONTROL
Page 4
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01687-58
Pay Voucher No. 4
01687-58
Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit Price
Contract
This
This
Quantity
Amount
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
40
2575.523
BLANKETS
SQ YD
$1.85
1600
274
$506.90
2374
$4,391.90
CATEGORY 3
41
2575.532
FERTILIZER TYPE
POUND
$3.15
20
7
$22.05
27
$85.05
RAPID
42
2575.570
STABILIZATION
ACRE
$840.00
0.3
0
$0.00
0
$0.00
METHOD 3
4" DOUBLE SOLID
43
2582.502
LINE YELLOW-
LF
$2.70
400
0
$0.00
0
$0.00
PAINT
44
2582.502
4" SOLID LINE
LF
$1.35
800
0
$0.00
0
$0.00
WHITE -PAINT
Totals For Section SCHEDULE A - STREET IMPROVEMENTS:
$26,104.65
$234,183.57
SCHEDULE B -
DRAINAGE AND UTILITY IMPROVEMENTS
REMOVE
LUMP
45
2104.601
ASBESTOS
SUM
$2,000.00
1
0
$0.00
0
$0.00
MATERIAL
REGULATED
46
2104.601
WASTE
LS
$2,000.00
1
0
$0.00
1
$2,000.00
EVALUATION
47
2104.607
SALVAGE
CU YD
$50.00
175
0
$0.00
175
$8,750.00
RANDOM RIPRAP
GRANULAR
48
2105.521
BORROW MOD
C Y
$32.00
542
0
$0.00
542
$17,344.00
(CV)
SELECT
49
2105.522
GRANULAR
C Y
$32.00
235
0
$0.00
391.11
$12,515.52
BORROW (CV)
50
2105.601
DEWATERING
SUMP
$22,000.00
1
0
$0.00
1
$22,000.00
TEMPORARY
51
2105.601
STREAM
$18,000.00
1
0
$0.00
1
$18,000.00
DIVERSION
SUMP
SYSTEM
STRUCTURAL
52
2401.501
CONCRETE
CU YD
$250.00
28
0
$0.00
28
$7,000.00
(1A43) (P)
STRUCTURAL
53
2401.501
CONCRETE
CU YD
$500.00
28
0
$0.00
28
$14,000.00
(3Y43) (P)
REINFORCEMENT
54
2401.541
BARS (EPDXY
POUND
$3.75
4965
0
$0.00
4965
$18,618.75
COATED) (P)
55
2401.541
REINFORCEMENT
POUND
$3.20
2315
0
$0.00
2315
$7,408.00
BARS (P)
56
2401.601
FOUNDATION
LUMP
$21,000.00
1
0
$0.00
1
$21,000.00
PREPARATION
SUM
57
2401.601
STRUCTURE
LUMP
$20,600.00
1
0
$0.00
1
$20,600.00
EXCAVATION
SUM
STRUCTURAL
Page 5
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01687-58
Pay Voucher No. 4
01687-58
Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit Price
Contract
This
This
Quantity
Amount
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
58
2402.521
STEEL (3306) (P)
POUND
$4.45
1170
1170
$5,206.50
1170
$5,206.50
8X4 PRECAST
59
2412.511
CONCRETE BOX
LIN FT
$545.00
48
0
$0.00
48
$26,160.00
CULVERT (P)
8X4 PRECAST
60
2412.512
CONCRETE BOX
EACH
$4,700.00
1
0
$0.00
1
$4,700.00
CULVERT END
SECTION
61
2442.501
REMOVE
E
$5,000.00
1
0
$0.00
1
$5,000.00
EX BRIDGE
SUMP
62
2451.509
AGGREGATE
CU YD
$40.00
129
0
$0.00
129
$5,160.00
BEDDING (CV)
63
2451.511
COARSE FILTER
C Y
$40.00
19
0
$0.00
19
$760.00
AGGREGATE (CV)
64
2451.513
FINE FILTER
C Y
$40.00
74
0
$0.00
74
$2,960.00
AGGREGATE (CV)
STEEL SHEET
LUMP
65
2452.601
PILING
SUM
$60,100.00
1
0
$0.00
1
$60,100.00
(TEMPORARY)
STEEL SHEET
66
2452.618
PILING
SF
$48.00
389
0
$0.00
389
$18,672.00
(PERMANENT)
15" RC PIPE
67
2501.515
APRON WITH
EACH
$725.00
2
0
$0.00
2
$1,450.00
TRASH GUARD
68
2502.541
6" PERF TP PIPE
LIN FT
$15.00
300
0
$0.00
307
$4,605.00
DRAIN
6" PVC PIPE
69
2502.602
DRAIN
EACH
$348.68
4
0
$0.00
0
$0.00
CLEANOUT
15" RC PIPE
70
2503.541
SEWER DESIGN
LIN FT
$46.00
371
0
$0.00
371
$17,066.00
3006 CLASS V
71
2504.602
BOX ST VALVE
EACH
$200.00
1
0
$0.00
0
$0.00
72
2504.604
4" POLYSTYRENE
SQ YD
$48.00
20
0
$0.00
4
$192.00
INSULATION
CONSTRUCT
73
2506.501
DRAINAGE
LIN FT
$410.00
12
0
$0.00
12
$4,920.00
STRUCTURE
DESIGN 48-4020
CONSTRUCT
DRAINAGE
74
2506.502
STRUCTURE
EACH
$1,650.00
3
0
$0.00
3
$4,950.00
DESIGN SPECIAL
1
CASTING
75
2506.602
ASSEMBLY
EACH
$575.00
3
0
$0.00
3
$1,725.00
(STORM)
76
2511.501
RANDOM RIPRAP
CU YD
$90.00
55
0
$0.00
55
$4,950.00
CLASS III
Page 6
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01687-58
Pay Voucher No. 4
01687-58
Project
Material Status
Estimated
Amount
No.
Quantity
Amount
Explanation
Amount
Line
Item
Description
Units
Unit Price
Contract
This
This
Quantity
Amount
Work Order No. 1 (see work order document for detailed
$29,969.95
$29,969.95
Order
Quantity
Pay
Pay
To Date
To Date
1 $29,969.95
1 $29,969.95
Voucher
Voucher
77
2511.501
RANDOM RIPRAP
CU YD
$90.00
125
0
$0.00
145
$13,050.00
CLASS V
78
2511.515
GEOTEXTILE
SQ YD
$2.85
90
0
$0.00
90
$256.50
FILTER TYPE IV
79
2511.515
GEOTEXTILE
S Y
$5.00
20
0
$0.00
20
$100.00
FILTER TYPE VII
80
2557.501
WIRE FENCE
LIN FT
$274.00
53
0
$0.00
0
$0.00
DESIGN 48V-9322
Totals For Section SCHEDULE B - DRAINAGE AND UTILITY
$5,206.50
$351,219.27
IMPROVEMENTS:
Work Order 1
STEEL SHEET
81
2452.601
PILING
LS
$29,969.95
1 0 $0.00 1
$29,969.95
(TEMPORARY)
Totals For Work Order 1: $0.00
$29,969.95
Project Totals: $31,311.15
$615,372.79
01687-58 Contract Changes
Estimated
Amount
No.
Type
Date
Explanation
Amount
Paid
To Date
WO1
Work
11/30/2015
Work Order No. 1 (see work order document for detailed
$29,969.95
$29,969.95
Order
description)
Contract Change Totals:
1 $29,969.95
1 $29,969.95
Page 7
Memorandum of Agreement
Field maintenance agreement between White Bear Lake Area Schools
and the City of Hugo
Term of Agreement: May 1, 2016 to August 1, 2016
The following is to serve as a Memorandum of Agreement between White Bear Lake Area
Schools (WBLAS) and the City of Hugo (City). As part of this Agreement, WBLAS will provide
ball field grooming services for the City at Lions Park and Diamond Point Park. In exchange for
providing ball field grooming services, WBLAS will be allowed to use ball fields at Lions Park
and Diamond Point Park during the term of this Agreement for Community Education
programming purposes. Unless this Agreement specifically provides otherwise, the City will
provide all services necessary to maintain the ball fields within the city limits of Hugo.
WBLAS will undertake the following responsibilities:
• Drag the aglime areas prior to all scheduled games, including weekend games, and at
least one time per week when games are not scheduled;
• Fill low spots in the aglime areas with aglime that is already present on the fields;
• Chalk base lines as needed;
• Coordinate field schedules and communicate schedules to field users;
• Notify the City of concerns on the City fields;
• Provide ball field chalk and soil drying agents;
• Clean trash from bench areas and place in trash in City -provided receptacles; and
• Repair any damage that WBLAS staff have caused to the property during maintenance.
City will undertake the following responsibilities:
• Supply appropriate amounts of aglime, as needed, for the care and maintenance of the
ball fields;
• Spread and grade ball fields when additional aglime is provided;;
• Replace bases and pegs, pitching rubbers, and home plates;
• Mow the City fields;
• Evaluate grounds at Lions Park after Hugo Good Neighbor Days and identify safety
concerns;
• Empty all trash receptacles at the City fields; and
• Repair, replace, and maintain benches, fencing, or any other structural items as
necessary.
Indemnification and Insurance. To the extent authorized by law, each party agrees that it will
be responsible for the acts or omissions of its officials, agents, and employees, and the results
thereof, in carrying out the terms of this Agreement, and that it shall not be responsible for the
acts or omissions of other parties and the results thereof.
Each party agrees to defend, hold harmless, and indemnify the other party, its officials, agents,
and employees, from any liability, loss, or damages any other party may suffer or incur as a
result of demands, claims, judgments, or costs arising out of or caused by the indemnifying
party's negligence in the performance of its respective obligations under this Agreement. This
provision shall not be construed nor operate as a waiver of any applicable limitation of liability,
defenses, immunities, or exceptions by statute or common law.
In the event of any claims or actions filed against the parties jointly or separately for any of the
activities for which the parties are responsible for under this Agreement, nothing in this
Agreement shall be construed to allow a claimant to obtain separate judgments or stack
separate statutory liability caps from the parties jointly or separately. This Agreement is intended
to limit the liability of the parties jointly and separately.
Each party will maintain comprehensive liability insurance at its own expense throughout the
term of this Agreement against all claims for damage to persons or property arising out of the
parties' use of the City's ball fields or any part or parts thereof in limits no less than liability
limitations set forth in Minnesota Statutes section 466.04, for bodily injury, death, and property
damage in all instances.
Both organizations recognize that this agreement will solidify an already strong model of
government cooperation by continuing to provide services to the citizens and users of parks and
programs in the city of Hugo.
White Bear Lake Area Schools City of Hugo
Dr. Michael Lovett, Superintendent Bryan Bear, City Administrator
Date
2
Date
H, -a
Contract
1, -
Contract Number: 16-EMWREP
AGREEMENT BETWEEN
WASHINGTON CONSERVATION DISTRICT
AND MEMBERS OF THE 2016-2018
EAST METRO WATER RESOURCE EDUCATION PROGRAM
A. PARTIES
This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST,
and members of the East Metro Water Resource Education Program, hereinafter referred to individually as a
PARTNER. A PARTNER is defined as an entity that executes this agreement, and this Agreement provides for
the withdrawal or addition of PARTNERS to the East Metro Water Resource Education Program. Eligible
PARTNERS include watershed organizations and municipalities partially or wholly within Washington County.
B. PURPOSE
WHEREAS, the PARTNER and the HOST have a common objective of educating the citizens of the Twin
Cities east metro area about water resource, stormwater, and groundwater management in order to improve
water quality; and
WHEREAS, the PARTNER has identified a need for education assistance; and
WHEREAS, 8 watershed organizations in Washington County have education components in their respective
watershed management plans; and
WHEREAS, 25 communities, including multiple watersheds and the County, in Washington County are
required to obtain a Municipal Separate Storm Sewer System (MS4) Permit from the Minnesota Pollution
Control Agency (MPCA), which requires nonpoint source pollution education; and
WHEREAS, the PARTNER agrees it is in its best interest to define its respective responsibilities and
obligations; and
WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently
deliver water resource education and meet MS4 permit education requirements; and
WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN
STAT. §§ 103A.206; and
WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT
§§ 103C.331, SUBD. 3 and 7.
NOW, THEREFORE, the PARTNER agrees as follows:
C6 01:3E131001k1i17I
The term of this agreement shall be from January 1, 2016 to December 31, 2018 unless extended or terminated
earlier as provided herein.
I�uTl�u I'.] I) 3.Y,J_I J.yl M .i1L�11ZIJD y
In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by
signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a
separate contract and its signature page shall be attached to the original document. The HOST will coordinate
with each PARTNER, update the project budget, and distribute it to each PARTNER.
2016-2018 Shared Water Resource Education Program Agreement
Each PARTNER will assign a member to the Steering Committee of the East Metro Water Resource Education
Program. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual
Workplan, Annual Budget, and Annual Report. A Membership Summary will be included in the Annual Report
prepared by the HOST.
E. SCOPE OF SERVICES
The HOST will perform for the PARTNER the services and furnish and deliver work products generally
described in Exhibit A, attached and made part of this agreement. Services for a specific PARTNER will be
defined in the Annual Workplan developed as described in Exhibit A. PARTNER -specific services will
constitute approximately 15% of the total Annual Workplan. Eighty-five (85) percent of the total Annual
Workplan will be committed to shared, multi jurisdictional benefit educational activities.
F. COST
In full consideration for services under this agreement, the PARTNER shall provide its portion of the annual
costs to the HOST in accordance with the executed Signature Page at the end of this Agreement. The total
annual budget for the program is as shown in Exhibit B with contributions outlined in Paragraph G. If all
PARTNER contributions total less than the Total Budget, educational material expenses not otherwise paid for
will not be incurred. PARTNER's annual contribution may be increased from the amount stated in the
Signature Page at the end of the Agreement only with approval of PARTNER's governing body.
In the case that overall contributions of funding from all of the PARTNERS exceeds the budget in Exhibit B by
less than 20%, the excess contributions will be used to fund additional educational materials or support staff.
Once the revised overall funding contribution from all of the PARTNERS exceeds the budget in Exhibit B by
20%, the PARTNERS have the option of having their proportional amount of the excess budget refunded or can
direct the funds to be used for EMWREP activities.
G. FUNDING STRUCTURE
Each PARTNER is suggested to contribute annually in accordance with the following funding structure:
County: $12,250/year
Small Watershed Districts (Taxable Market Value < $1 Billion): $12,250/year
Medium Watershed Districts (TMV $1-5 Billion): $18,500/year
Large Watershed Districts (TMV >$5 Billion): $24,000/year
Watershed Management Organizations: $6,000/year
Large MS4 Cities: $2,500/year (Population > 5,000)
Small MS4 Cities: $650/year (Population < 5,000)
In-kind matches from existing educational staff from within partner organizations are also encouraged. The
WCD shall provide $12,250 of in-kind match to the program per year. As shown in Exhibit B, PARTNER
contributions will be reviewed and adjusted on an annual basis, as needed.
H. PAYMENTS
1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices
will be sent on a quarterly basis and will summarize the work performed. Invoices are payable
within 60 days.
2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead
noted above. Out source reproduction, special bulk mailings and other direct costs beyond the
actual current budget as established in accordance with the Annual Workplan (the combined
2016-2018 Shared Water Resource Education Program Agreement
contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with
prior approval from the PARTNERS.
I. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS
During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds
of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national
origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to
discrimination under any program, service, or activity under the provisions of and all applicable federal and state
laws against discrimination including the Civil Rights Act of 1964.
J. STANDARDS
The HOST shall comply with all applicable Federal and State statutes and regulations as well as local
ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for
cancellation of this contract effective the date of receipt of the Notice of Cancellation.
K. DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the
HOST's performance of the Agreement is governed by the Minnesota Government Data Practices Act,
Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to
implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide
by these statutes, rules and regulations and as they may be amended.
L. AUDITS, REPORTS, AND MONITORING
The HOST will:
1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of
the Agreement.
2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized
representatives at any time during normal business hours, and as often as they may deem reasonably
necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books,
documents, papers, records, etc., and accounting procedures and practices of the HOST which are
relevant to the contract. The annual audit conducted for the Washington Conservation District that
includes EMWREP activities.
M. INDEMNITY
No party to this Agreement agrees to be responsible for the acts or omissions of another, its agents, officials,
contractors or employees within the meaning of Minnesota Statutes section 471.59, subdivision la. Each
PARTNER and HOST will hold harmless, defend and indemnify all other parties to this Agreement, their
officers, board members, employees and agents for any and all damage, liability, cost or claim (including
reasonable attorneys' fees) to the extent it is the result of its negligent act or of another action or inaction that is
the basis for its liability in law or equity. The PARTNER agrees to provide proof of contractual liability
insurance upon request. This paragraph does not constitute a waiver or otherwise diminish, any statutory or
common law defense, immunity or limit on liability any PARTNER or HOST may enjoy as against any third
ply.
N. INDEPENDENT CONTRACTOR
2016-2018 Shared Water Resource Education Program Agreement
It is agreed that nothing herein contained is intended or should be construed in any manner as creating or
establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent,
representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The
HOST is to be and shall remain an independent contractor with respect to all services performed under this
Agreement.
The HOST represents that it has, or will secure at its own expense, all personnel required in performing services
under this Agreement. Any and all personnel of the HOST or other person, while engaged in the performance of
any work or services required by the HOST under this Agreement, shall have no contractual relationship with
the PARTNER and shall not be considered employees of the PARTNER.
O. MODIFICATIONS
Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any
alteration, modification, or variation deemed not to be material by written agreement of the HOST and the
PARTNER shall not require written approval. Contract extensions will be handled as a material alteration.
P. MERGER
It is understood and agreed that the entire agreement of the parties is contained here, except as modified during
the term of the Agreement by a writing under Paragraph O above concerning a non -material change, and that
this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All
items referred to in this contract are incorporated or attached and deemed to be part of the contract.
Q. TERMINATION
This Agreement will commence when executed by HOST and all PARTNERS and will continue until
terminated. The Agreement will commence with respect to each additional PARTNER on that PARTNER'S
execution of a signature page acceding to the terms of the Agreement. This Agreement will terminate
immediately upon completion of the activities enumerated herein and the program duration expires. Any party
to this Agreement may withdraw participation on an agreement -year basis with 60 days written notice to HOST
prior to the annual anniversary date of the Agreement, with the actual termination date falling on the anniversary
date. Pro -rated contributions will be returned to the terminated or terminating PARTNER. The HOST will
promptly notify all PARTNERS of any PARTNER's termination. Termination by any one PARTNER will not
constitute the termination of this Agreement. If HOST determines that PARTNER termination has resulted in
inadequate funds to deliver the work products generally described in Exhibit A, the HOST will terminate the
Agreement effective the anniversary date unless adequate funds can be procured. Termination by the HOST
will constitute termination of this Agreement in whole and pro -rated contributions will be returned to each
PARTNER.
R. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
All property of the HOST or a PARTNER used, acquired or created in the performance of work under this
Agreement, including documents and records of any kind, shall remain the property of the HOST and the
PARTNER providing the property. The HOST and PARTNERS shall jointly own and each party has the
individual right to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part
during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office
equipment and computers, shall remain the property of the HOST.
2016-2018 Shared Water Resource Education Program Agreement
CONTRACT BETWEEN
WASHINGTON CONSERVATION DISTRICT
AND MEMBERS OF THE
EAST METRO WATER RESOURCE EDUCATION PROGRAM
HOST: Washington Conservation District
PARTNER: City of Hugo
Annual Contribution Amount: $2,500
Contract start date: January 1, 2016
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers.
m
Title
Title
Approval as to form and execution:
Date
HOST
MR
Board Chair Date
WCD Manager Date
2016-2018 Shared Water Resource Education Program Agreement
EXHIBIT A
SCOPE OF SERVICES
EAST METRO WATER RESOURCE EDUCATION PROGRAM
HOST responsibilities:
1. Hire, employ and supervise the Water Resource Educator/s that will successfully serve the education
needs as prescribed herein.
2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement.
3. Work in good faith to achieve the goals identified in this agreement.
4. Maintain a strict accounting of all financial transactions.
5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to partners of
the East Metro Water Resource Education Program.
6. Provide office space, office furniture, computer, transportation, and phone. Equipment purchased by the
HOST will remain the property of the HOST following the term of this agreement.
PARTNER responsibilities:
1. Provide a single representative to the Steering Committee of the East Metro Water Resource Education
Program. This person shall actively participate in the Steering Committee and assist in employee
selection, Annual Workplan Development, and other tasks as needed.
2. Provide funds for the East Metro Water Resource Education Program described herein.
3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water
Resource Educator/s.
4. Share equipment, staff, and educational resources to facilitate Education Program planning and
implementation.
5. As initiated by the HOST, discuss the progress of the Water Resource Educator/s and agree to take any
action that is appropriate to ensure the successful fulfillment of project objectives.
6. Work with the Water Resource Educator/s to ensure that services are being used to address high
priorities at the local level.
Water Resource Educator/s responsibilities:
1. Prepare, coordinate, and revise East Metro Water Resource Education Program Plan annually with the
Steering Committee of the East Metro Water Resource Education Program.
2. Review and advise watershed district PARTNERS annually on educational aspects of their watershed
district plans.
3. Develop annual plan of work with the Steering Committee of the East Metro Water Resource Education
Program. Workplan will reference Washington County MS4 education programs and watershed district
PARTNERS education plans.
4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such
anticipated activities as presentations, workshops, in -field training, demonstration projects, and
published materials.
5. Pursue grants and other funding sources to enhance the East Metro Water Resource Education Program.
6. Coordinate with "Watershed Partners" and other entities conducting water resource education efforts to
minimize overlap and maximize effectiveness.
7. Maintain educational information for web -based East Metro Water Resource Education Program.
8. Presents papers as appropriate at professional meetings within Minnesota.
9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual
meetings for participating East Metro Water Resource Education Program members
2016-2018 Shared Water Resource Education Program Agreement
EXHIBIT B
BUDGET
Shared Water Resource Education Program - Washington Conservation District Annual Budget
Staff Support
2400 hours/ ear)
Materials
Total
$134,500
$8,500
$143,000
STRUCTURE AND FUNDING CONTRIBUTIONS*
* PARTNER contributions will be reviewed and adjusted on an annual basis, as needed and in accordance with
the terms of the Agreement.
PARTNER
Annual
Contribution
SWWD
$24,000
VBWD
$18,500
BCWD
$18,500
CLFLWD
$18,500
CMSCWD
$12,250
RWMWD
$12,250
RCWD
$2,500
Washington
County
$12,250
MSCWMO
$6,000
Cottage Grove
$2,500
Forest Lake
$2,500
Hugo
$2,500
Lake Elmo
$2,500
Stillwater
$2,500
Woodbury
$2,500
Dellwood
$650
Grant
$650
Newport
$650
West Lakeland
$650
Willernie
$650
TOTAL
$143,000
2016-2018 Shared Water Resource Education Program Agreement
M-1
[-Gr,S[ Lake AreJ.
Chamber of Commerce
Lunch with
Congressman Tom Emmer
SPECIAL EVENT
Friday, April lst
11:45am - 12:45pm
Stella's on 97 Neighborhood Grille
7050 Scandia Trail North; Forest Lake, MN 55025
The Forest Lake Area Chamber of Commerce is pleased to host a special
event — Lunch with Congressman Tom Emmer. Representing Minnesota's
Sixth Congressional District, Congressman Emmer will address issues of
legislative importance to your business and answer your questions.
Members: $25/Non-Members: $40
Includes lunch
Please R.S.V.P by Monday, March 28th
Register online at www.forestlakechamber.org/event-registration or complete form on
reverse.
Chamber of Commerce
LUNCH WITH CONGRESSMAN TOM EMMER
Friday, April I"
REGISTRATION FORM
$25 Chamber Members/$40 Non -Members
Business Name:
Attendee(s) Name:
Phone/Email:
Payment:
To pay by check:
Return this form with check payable to Forest Lake Area Chamber of Commerce, P.O. Box
474, Forest Lake, MN 55025-0474
To pay by credit/debit card:
Return this form with card information completed to Forest Lake Area Chamber, P.O. Box
474, Forest Lake, MN 55025-0474 or e-mail to chamber(a)flacc.org orfax to (651) 464-3201.
Card Number:
Expiration:
CVV #: (3 Digit on back or 4 Digit on front for Am Ex)
Billing Zip Code: Street # of Billing Address:
Credit card payments may also be made by calling (651) 464-3200.
Registration deadline: Monday, March 28th. Cancellations received after this date will
be invoiced.
Please note: Chamber Season Pass not valid for this special event.
Hugo Good Neighbors Food Shelf
i PO Box 373
Hugo, MN 55038
Good Neighborswww.hugofoodshelf.org
.... 651-528-6224
February 5, 2oi6
Dear Business Owner or Manager,
The Hugo Good Neighbors Food Shelf (HGNFS) is currently planning our 51' Annual Pasta Dinnerto raise
funds for the new food shelf building. HGNFS continues to see significant growth in both the number of
clients and the amounts of food donations. We do not foresee the need for our services to decline. That
is why we come to you seeking your support to help us pay off our new building which is allowing us to
better meet the needs of our families and clients, expanded our food storage capabilities, updated our
facilities with better heating and cooling systems, and added indoor plumbing.
This year our "Pasta Dinner/New Food Shelf Building Fundraiser" will be held Saturday, April z, 1016
from 6PM to qPM. The Hugo American Legion has again kindly donated their space to us to hold our
festivities. We hope that you will join us for an evening of dinner, games, door prizes, and live & silent
auctions. The dinner will include the pasta entree, salad, bread, beverage and dessert. In addition we
will have music provided by a DJ and a cash bar.
Dinnertickets may be purchased in advance from Lake Area Bank orthe Hugo Feed Millfor s15.00
a piece for adults.
Same day tickets maybe purchased at the door for: Adults - 5i5.00; and Kids under to yrs old -
S8.00 (kids 3 & under—no charge).
Doors open at 6PM for those with dinnertickets and at7PMfor the general public.
How else can you help?
• We are currently accepting event sponsorships and donations for our silent auction. Any sellable
items, gift certificates and monetary donations are welcomed and highly appreciated! As a
contributor, your business name and/or your name will be highlighted on our event signage. Any
event sponsorship of $200 or more will be additionally recognized with an acknowledgement in
The Citizen.
If you would like to contribute, please complete the enclosed form and send it by March 14, 2o16, to:
Hugo Good Neighbors Food Shelf
Attn: Cindy Petty
PO Box 373
Hugo, MN 55o38
Thank you for your consideration and we greatly appreciate any support you are able to offer.
Sincerely,
Cindy Petty, Fundraising Coordinator
Hugo Good Neighbors Food Shelf
M .-L
METRO
CITIES
Mf W I9bn 0' Ible W ��n M u'miOeNka
Metro Cities Annual Meeting
Thursday—Apr1121, 2016
UNIVERSITY CLUB
420 Summit Avenue, Saint Paul
Valet Parking Available
5:30 p.m. Social Hour with Light Hors d'oeuvres & Cash Bar
6:30 p.m. Guest Speaker: David Schultz
7:00 p.m. Metro Cities Business Meeting
Speaker: Da wd Seh ultz
David Schultz teaches classes in American politics and public policy, government ethics
and elections, as well as elections law, at Hamline University. Professor Schultz is a
Fulbright scholar who is nationally renowned for his astute work covering a vast array of
topics in the area of American politics, and is the author of over 30 books on the subject.
He is regularly quoted in national and local media, and has won awards for his teaching.
Professor Schultz will join us to discuss what makes this election year unique, and the
possible implications for national and state politics in the years ahead. Professor Schultz
will discuss factors informing the upcoming Presidential and national races, the Supreme
Court nomination, and electoral trends in state and local elections. Don't miss this chance
to quiz a national expert on politics and policy!
M-3
This is a great opportunity to connect with your peers from other metropolitan cities, get the latest news
and information from Metro Cities, and elect those who will guide our organization through the upcoming
year. Both elected officials and staff are welcome and encouraged to attend.
There is no charge for attending the meeting, but we do ask that you RSVP by April 9' to Laurie at
Laurie@MetroCitiesMN.orgor 651-213-4000.
The Nominating Committee recommends the
following individuals for election to the
Metro Cities Board ofDirectors:
President
Anne Mavity, Councilmember, City of St. Louis Park
V ce-President
Gary Hansen, Councilmember, City of Eagan
Nominated for Election to the Board
Myron Bailey, Mayor, City of Cottage Grove
Mike Ericson, City Administrator, City of Centerville
Lisa Laliberte, Councilmember, City of Roseville
For Re -Election to the Board
Lisa Bender, Councilmember, City of Minneapolis
Candace Petersen, Councilmember, City of North St Paul
March 2016 March 2016 April 2016
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 1 2
6 7 8 9 10 11 12 3 4 5 6 7 8 9
13 14 15 16 17 18 19 10 11 12 13 14 15 16
20 21 22 23 24 25 26 17 18 19 20 21 22 23
27 28 29 30 31 24 25 26 27 28 29 30
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Feb 28
29
Mar 1
2
3
4
5
7:00pm Parks
6
7
8
9
10
11
12
7:00pm City Council
6:30pm BOZA
6:30pm Comedy Show
8:00am Pancake
Meeting
7:00pm Planning
(Running Aces)
Breakfast (Sal's Grill)
Commission
13
14
15
16
17
18
19
5:00pm EDA Meets
7:00pm Historical
Commission
20 21 22 23 24 25
7:00pm City Council 5:00pm Burger Night 6:30pm BOZA
Meetin (Hugo Legion) 71
7:00pm Planning
Commisison
27 28 29 30 31 Apr 1
2
Meetings in green are scheduled/posted meetings. 1 3/18/2016 10:18 AM
April 2 016 April 2016 May 2016
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 1 2 3 4 5 6 7
3 4 5 6 7 8 9 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 29 30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Mar 27
28
29
30
31
Apr 1
2
11:45am Lunch with
6:00pm Food Shelf Pasta
Emmer (Stella's on 97)
Dinner (Legion)
3
4
5
6
7
8
9
7:00pm City Council
Meeting
10
11
12
13
14
15
16
7:00pm Parks
5:30pm LBAE (Hugo
Oneka Room
6:30pm BOZA
7:00pm Planning
Commission
17
18
19
20
21
22
23
7:00pm City Council
S:00pm EDA Meets
5:30pm Metro Cities
Meetin
Annual Meeting
7:00pm Historical
(University Club)
Commission
24
25
26
27
28
29
30
5:00pm Burger Night
0pm BOZA
11:00am Kidz n Biz
(Hugo Legion)
(Oneka Elem)
0pm Workshop-Lions
mP
(7:00pm
Planning
Meetings in green are scheduled/posted meetings. 2 3/18/2016 10:18 AM