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2016.04.04 CC Packet
AGENDA HUGO CITY COUNCIL APRIL 4, 2016 - 7:00 PM HUGO CITY HALL A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. March 21, 2016 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Approve Hugo Good Neighbor Days Festival and Temporary Liquor License — Lions Chair Dan Balthazor 2. Approve Flips 5K Color Run Special Event Permit— Event Coordinators Jill Engwer and Sharon Hanifl-Lee 3. Update on Forest Lake YMCA -Executive Director Shama Braucks and Hugo Parks Commissioner Ranell Tennyson 4. 2015 Building Department Annual Report — Community Development Assistant Rachel Leitz G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Escrow Agreement for Hugo Daycare Properties, LLC for Wetland Banking 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. H. AWARD OF CONTRACTS 1. Approve Award of Bid for 2016 Dust Control Project 2. Approve Award of Bid for 2016 Seal Coating Project 3. Review Quotes for 2016 Gravel Road Resurfacing Project 4. I. UNFINISHED BUSINESS 1. Update on Water Rebate Program 2. Update on Solar Subscription Agreement 3. J. NEW BUSINESS 1. MnDOT Speed Limit Change on TH61 2. Legislative Updates 3. K. VISITOR PRESENTATIONS 1. 2. L. COUNCIL PRESENTATIONS 1. Update on the Yellow Ribbon Network 2. M. ADMINISTRATIVE PRESENTATIONS 1. Severe Weather Awareness Week April 11-15 and Tornado Drill on April 14, 2016 2. Board of Review and Equalization on April 14, 2106 3. Park Dental Ground Breaking on April 15, 2016 4. Schedule Interviews for Parks Commission Vacancy 5. Vacancy on the Carnelian -Marine St. Croix Watershed District 6. N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON APRIL 6, 2015 D.1 Approval of the Minutes for the March 21, 2016 City Council Meeting Staff recommends Council approve the minutes as presented. F.1 Approve Huio Good Neighbor Days Festival and Temporary Liquor License — Lions Chair Dan Balthazor The Hugo Good Neighbor Days 40th Anniversary Festival will be held Thursday, June 9th - Sunday, June 12th. The Hugo Lions Club will run the event similar to past years. GND this year will include a parade, music, food, beer garden, petting zoo, carnival rides and possibly fireworks. There will also be a VIP tent and a vendor area. Chair Dan Balthazor from the Hugo Lions Club will be in attendance to answer any questions the Council may have and will request the Council co-sponsor the event by waiving the Special Event Permit and providing police protection for the event, as in the past. The Lions are also requesting approval of a temporary on -sale Liquor License for the event. Staff recommends Council co-sponsor the event by waiving the Special Event Permit and providing police services and approve the Temporary Liquor License. F.2 Approve Flips 5K Color Run Special Event Permit— Event Coordinators Jill Engwer and Sharon Hanifl-Lee Flips Gymnastics Booster Club has applied for a Special Event Permit to hold a 5K Color Run on Saturday, June 11, 2016. This event will be held prior to the Good Neighbor Days Parade that morning, and will begin and end at Lions Park. City staff and the GND committee have worked closely with Flips color run coordinators Jill Engwer and Sharon Hanifl-Lee on the details of the event. Jill and Sharon will be in attendance to answer questions regarding the run. Staff recommends Council approve the Special Event Permit for the Flips Gymnastics Club 5K Color Run. F.3 Forest Lake YMCA -Executive Director Sharna Braucks and Hugo Parks Commissioner Ranell Tennyson At its March 7, 2016 meeting, Council approved the appointment of Ranell Tennyson as the City of Hugo representative to serve on the YMCA Board of Directors. Ranell and Executive Director Shama Braucks will be in attendance to provide a construction update and information on programming, partnerships, and becoming a member of the YMCA. F.4 2015 Building Department Annual Report — Community Development Assistant Rachel Leitz Annually, a report is prepared on the years activities of the Planning and Building Department. Community Development Assistant Rachel Leitz will provide the 2015 annual report. G. l Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Escrow Agreement for Hugo Daycare Properties, LLC for Wetland Banking The City Council approved the Growing Generations Daycare Site Plan and Frenchman Place 3rd Addition Final Plat at its March 7, 2016, meeting. This included approval of the wetland replacement plan to fill 3,680 square feet of wetland associated with the construction of the parking lot for the daycare facility on property located at 14689 Victor Hugo Boulevard. The applicant is proposing to use project specific wetland credits generated by the Rosemary Way wetland mitigation completed in 2014. These credits are available for projects within the Frenchman Place development; however, the credits are not yet certified for use. The wetland credits are planned to be certified after monitoring over 5 years. WCA rules allow the LGU to approve wetland replacements in advance of the credits being available when an escrow is provided to the City to be used to purchase wetland bank credits in the event the credits are not certified. The applicant is required to provide an escrow to the City in the amount of $10,150.00 as a condition of approval for the development. The applicant has provided a draft escrow agreement outlining that the escrow will be used to purchase wetland credits from a wetland bank, if the project specific wetland credits are not certified. Staff recommends approval of the Escrow Agreement between Hugo Daycare Properties LLC, Team Two Investments, LLC, and the City of Hugo. H.1 Approve Award of Bid for 2016 Dust Control Proiect At its February 1, 2016 meeting, the Hugo City Council authorized City staff to advertise and receive bids for the 2016 dust control project. Bids were received and opened on March 30th for this contract. Public Works Director Scott Anderson will review with the Council the bids received and make a recommendation to Council for the award of bid for the 2016 dust control project. H.2 Approve Award of Bid for 2016 Seal Coating Proiect At its February 2, 2016 meeting, the Hugo City Council authorized City staff to advertise and receive bids for the 2016 seal coat project. Bids were received and opened on March 30th for this contract. Public Works Director Scott Anderson will review with the Council the bids received and make a recommendation to Council for the award of bid for the 2016 seal coat project. H.3 Review of Quotes for 2016 Gravel Road Resurfacing Project The Public Works Department solicited quotes for the 2016 gravel road resurfacing project. Public Works Director Scott Anderson will present the quotes and make a recommendation to council. I.1 Update on Water Rebate Program The City implemented the Water Rebate Program in January 2016. This program offers rebates on efficient toilets, washing machines, irrigation audits, and irrigation controller replacements. The City had received a grant from the Met Council Clean Water Fund for $36,000 and from Washington County for $9,000 towards the rebate program. Staff will provide an update on the success of the program thus far. L2 Update on Solar Subscription Agreement Council had approved the City entering into the Met Council RFP in July, 2015. The lottery results have been released and the City has been paired with a solar developer, Geronimo Energy. Community Development Assistant, Rachel Leitz, will update the Council on a proposed solar subscription agreement with this developer. J.1 MnDOT Speed Limit Change on TH61 The City has been informed that MnDOT has recently completed an Engineering and Traffic Investigation on Trunk Highway 61 within MnDOT's Metro District to determine reasonable and safe speed limits. The results indicated one location within the city of Hugo where the speed limit will increase. The existing 35 mph speed limit between 142nd and 152nd will increase to 40 mph. Staff will provide more information to the Council at the meeting. J.2 Legislative Updates The 2016 Legislative Session began on March 8, 2016. The City has been working with legislators on bonding requests for the rail line serving the Bald Eagle Industrial Park and for storm water reuse projects, as well as following other items being discussed at the Capitol. City Administrator Bryan Bear will provide an update to the Council. L.1 Update on the Yellow Ribbon Network Council Members Chuck Haas and Phil Klein will update the Council on the activities of the Yellow Ribbon Network to date. M.1 Severe Weather Awareness Week April 11-15 and Tornado Drill on April 14, 2016 Each year, Homeland Security and Emergency Management (HSEM) in collaboration with the National Weather Service sponsor Severe Weather Awareness Week in Minnesota. The week is designed to refresh, remind and educate everyone about the seasonal threats from severe weather and how to avoid them. Statewide tornado drills are scheduled for Thursday, April 14, 2016 at 1:45 p.m. and 6:55 p.m. Outdoor warning sirens and NOAA Weather Radios will sound in a simulated tornado warning. The first drill is intended for institutions and businesses. The evening drill is intended for second shift workers and families. M.2 Board of Review and Equalization on Thursday, April 14, 2106 The Council will meet as the Board of Appeal and Equalization on Thursday, April 14, 2016 from 5:30 p.m. — 7:00 p.m. The meeting will take place in the Oneka Room at Hugo City Hall. M.3 Park Dental Ground Breaking on Friday, April 15, 2016 The Council has been invited to attend the ground breaking ceremony for Park Dental Hugo at 14741 Victor Hugo Boulevard on Friday, April 15, 2016 from 12:00 — 2:00 p.m. Lunch will be served. Staff recommends Council schedule this as a meeting and RSVP to City Clerk Michele Lindau. MA Schedule Interviews for Parks Commission Vacancy At its October 5, 2015 meeting, Council approved the resignation of Parks Commissioner Cinde Morris and the advertisement for the vacancy. Staff has received three applications and recommends Council schedule a date on which to hold interviews. M.5 Vacancy on the Carnelian -Marine St. Croix Watershed District Terms for three members of the Carnelian -Marine St. Croix Watershed District Board will expire on June 21, 2016. State statute provides that the County Board will select watershed district managers from lists of nominees submitted by the municipalities that are wholly or partially in the watershed district. Anyone interested in being a board member should contact the City to be put on the list for consideration. The Council may submit the list or ask for the incumbent to be considered for reappointment. Lists must be submitted to the County by April 24, 2016. N. Adiournment MINUTES FOR HUGO CITY COUNCIL MEETING ON MARCH 21, 2016 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Engineer Jay Kennedy, Assistant City Attorney Josh Brekken, Administrative Intern Taylor Richter, and City Clerk Michele Lindau Approval of Minutes for the March 7, 2016 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the March 7, 2016 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the March 12, 2016 Pancake Breakfast Miron made motion, Klein seconded, to approve the minutes for the March 12, 2016 Pancake Breakfast as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Miron made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Finance Director Ron Otkin 3. Approve Special Event Permit for Blacksmith Lounge 4. Approve Pay Request No. 4 to Pember Companies for 1291h Street Bridge Project 5. Approve MOA for Field Maintenance White Bear Lake Area Schools 6. Approve Hiring of Five Public Works Seasonal Employees All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 21, 2016 Page 2 of 5 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 27 years, Ron has conducted duties related to the City's Finance Department which includes the annual preparation of the City's budget as well as financing of public improvement projects and accounts payable and accounts receivable. Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin. P11111-111111111- "I'll, Annrove Suecial Event Permit for Blacksmith Lounge i ^hL The Blacksmith Lounge had applied for a Special Event Permit for events to be held during 2016. There is a total of 13 events hosted on their property between April and October. Events include seven auctions, five car shows, and one swap meet. These events have been occurring for several years including the largest event, the Northern Lights Car Show, for 28 years. All of the events are to be outdoors. City Council approval is required because they will be serving alcohol, over 250 people are expected during some events, and an amplified speaker system will be used. Adoption of the Consent Agenda approved the Special Event Permit for the Blacksmith Lounge. Approve Pay Request No. 4 to Pember Companies for 129t' Street Bridge Project Pember Companies had submitted pay request No. 4 for the 129th Street Bridge Improvement Project in the amount of $37,720.59. Senior Engineering Technician Steve Duff had reviewed the pay request and recommended approval. Adoption of the Consent Agenda approved Pay Request No. 4 to Pember Companies. Approve MOA for Field Maintenance with White Bear Lake Area Schools The City of Hugo and White Bear Lake Area Schools (WBLAS) partner in maintenance and use of the ball fields at Diamond Point Park and Lions Park. A memorandum of agreement has been drafted by WBLAS to solidify the partnership that has developed. The City of Hugo maintains the grass and surrounding park areas, while WBLAS drags and paints the infield. WBLAS also manages the day-to-day field schedules in keeping with the City of Hugo's priority list. Field schedules include WBLAS recreation programs, such as Little Sluggers, baseball association games, and special events such as a church clinic. Adoption of the Consent Agenda approved the Memorandum of Agreement for Field Maintenance with White Bear Lake Area Schools. Approve Hiring of Five Public Works Seasonal Employees Each year, the Public Works Department hires seasonal employees to attend to a variety of duties as needed by Public Works. Adoption of the Consent Agenda approved the hiring of Steven Thompson, Neal Nelson, Kraig Petee, Shannon Nelson, and Richard Menne as seasonal employees to fill the Public Works Department summer staffing needs for 2016. Hugo City Council Meeting Minutes for March 21, 2016 Page 3 of 5 Moment of Silence for Ted Bearth The Mayor called for a moment of silence for Washington County Board Chair and former Oakdale Mayor Ted Bearth, who passed away on March 10, 2016. Haas stated that Ted was also the County Board representative for the Yellow Ribbon Network. The Council expressed sympathy to his family, the Washington County Board and staff, and all who knew him. Public Hearing Storm Water Pollution Prevention Program (SWPPP) At the March 7, 2016 meeting, Council tabled the public hearing on the SWPP due to the lack of time. As part of the City's MS4 permit Senior Engineering Technician, Steve Duff, presented the City's current SWPPP. He explained the six components of the SWPPP, including the requirement for inspecting outflows and performing maintenance on ponds, ditches, and catch basins. Steve stated that many of the problems were due to residents depositing shrubs, brush, grass clippings and other debris into the ponds, and providing education to landowners is necessary. Duff explained the different types of possible illicit discharge and efforts to detect it. Often, building contractors were in need of education. Staff training has been done, and staff is enforcing building site erosion control on new construction. Steve spoke about the importance of the paper trail in maintenance and inspections as part of the MS4 permit. The SWPPP is on file at City Hall and on the City's website. Mayor Weidt opened the public hearing. There was no one present to speak, and the Mayor closed the public hearing. As part of the SWPPP educational component, staff recommended the City of Hugo become a member of East Metro Water Resource Education Program at an annual cost of $2,500. Duff explained the benefits of becoming a member. Weidt made motion, Petryk seconded, to approve membership to the East Metro Water Resource Education Program. All Ayes. Motion carried. Update on Oneka Lake Blvd/147t" Street Prosect At the March 7, 2016 meeting, the Council held a public hearing on the Oneka Lake Boulevard/147th Street improvement project. Several residents had spoken and many raised concerns on pedestrian crossings and the speed of traffic on the road. Washington County Sheriff's Department had increased patrol during peak times, as suggested by residents. City Engineer Jay Kennedy explained that the Sheriff's Department had directed 12 patrols, and 32 citations were issued for speeding. Sargent Wayne Johnson stated that approximately 80 percent of those ticketed were local residents. There will be additional enforcement and review of its effectiveness. Wayne explained the majority of tickets were issued in the first few days, and there has been a decline. City Engineer Jay Kennedy discussed with Council safety issues related to pedestrian crossings. One issue was the school bus stop on 147th Street and Foxhill Avenue, and he informed Council Hugo City Council Meeting Minutes for March 21, 2016 Page 4 of 5 that staff will talk to the school district busing provider. Another issue was the intersection of Oneka Lake Boulevard and Geneva Avenue, and Kennedy stated that staff felt a more formal crosswalk should be established with the project. He provided information on different types of active warning devices that could be installed, which would be solar powered. Council generally agreed that a system was needed at the intersection, and discussions need to be had with the school busing provider. No formal action was taken. Update on Yellow Ribbon Network Council Members Chuck Haas and Phil Klein provided an update on activities of the Yellow Ribbon Network to date. The International Guard 133rd Airlift Wing had requested help with playground equipment. He thanked City Engineer Jay Kennedy and the Hugo Public Works Department who connected them with other municipalities, but unfortunately they could not take advantage of it. It is Girl Scout cookie packaging time, and they will be shipped next month. He asked that addresses of military members be forward to the YRN if anyone would like a package sent. Lunch with Tom Emmer on Friday, April 1, 2016 Administrative Intern Taylor Richter informed Council that the Forest Lake Area Chamber of Commerce will host a lunch with Congressman Tom Emmer on Friday, April 1, 2016. The event will be held at Stella's on 97 from 11:45 a.m. — 1.2:45 p.m. The Council stated they were not available to attend. Food Shelf Pasta Dinner on Saturday, April 2, 2016 Administrative Intern Taylor Richter reminded Council that the Hugo Good Neighbors Food Shelf will hold their 5th Annual Pasta Dinner to raise funds for the new Food Shelf building. The dinner will be held at the Hugo American Legion on Saturday, April 2, 2016, from 6:00-9:00 p.m. Metro Cities Annual Meeting on Thursday, April 21, 2016 Administrative Intern Taylor Richter informed Council that the Metro Cities will hold their annual meeting on Thursday, April 21, 2016 at the University Club, 420 Summit Avenue, St. Paul. The event will begin at 5:30 p.m. with a social hour, followed by a presentation on elections by Professor David Schultz. Petryk made motion, Klein seconded, to schedule a meeting to attend the Metro Cities Annual Meeting on Thursday, April 21, 2016. All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 21, 2016 Page 5 of 5 Adjournment Klein made motion, Miron seconded, to adjourn at 7:55 p.m. All Ayes. Motion carried. Respectfully Submitted, Mic City Minnesota Department of Public Safety ` ® Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number J+u% o Lfnuvs C4ub 11 1q7�1— 1 (5-11-9-337-5- 5-'1-933 sAddress Address City State Zip Code eQ 60>f 3.21 J I HUMinnesota 15S-0 Name of person making application Business phone Home phone O)Af?-k-1 r;_,t- 652- 8'Y9 -t 4&,+ 63-!-y29-(%4S Date(s) of event Type of organization Yl'e— -«� �O16 5aClub Charitable [-] Religious Other non-profit Organization officerr'sname City State Zip Code ] 1 ICNt ae-11 AI LU1.13e r�,a.4-.�. Minnesota ,j-/(© Organization officer's name City State Zip Code DAn A pzo2 �� Vic -e- Fe u Cl Minnesota 5x63$ Organization officer's name City State Zip Code -SCr (x,,-__ I4u2T Se m Nu Minnesota ,,5-5-63g Organization officer's City State Zip Code �name I%AfLX Ae"t•-S 5Z'i -r _ ug2er A* b Minnesota where permit will fbe used. If an outdoor area, describe. Locationr AgZPA f.�S C.S Q13 bdo,-, AZ4-tk\,50 fe_nCec(in If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. KA If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. bolnS e(v65 �Ycif�v rouwl 00:0 ,000 West (3er\ek SV\s lj 600, Ono APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date 5 -3i -1(o Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days priorto event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONOSTATE MN US F. �_ &irj6 To: Hugo City Council From: City Clerk Michele Lindau Date: March 30, 2016 for Council Meeting on April 4, 2016 Re: 5K Color Run 1. BACKGROUND: Memorandum Flips Gymnastics Booster Club has submitted a Special Event Permit application for approval of a 5K Color Run on Saturday, June 11, 2016. This event requires a Special Event Permit approved by Council because the event is expected to draw between 200- 500 participants and will include the use of City property. 2. DESCRIPTION OF EVENT: The Color Run is a fund-raising event for the Flips Gymnastics Booster Club. The run will be on the Hardwood Creek Trail and begin and end at Lions Park. Registration will take place under the pavilion at the Park, and the race will begin around 8:30 a.m. The intersection of Fitzgerald Avenue/Upper 146th Street will be temporary closed so runners can safely access the trail on the south side of the City Hall building and enter onto the Hardwood Creek Trail. Adult crossing guards will be at intersections along the trail to direct runners, and there will be color stations along the route where participants are sprayed with a non-toxic water-soluble color. Water will be available along the route for runners and snacks will be available at the finish. This Color Run is being held in conjunction with Hugo Good Neighbor Days, and the applicant has worked closely with the Lions Club on the details of the event. The run is anticipated to be concluded by 10:30, prior to the beginning of the Good Neighbor Days Parade at 11:00 a.m. 3. REQUIREMENTS: The applicant has provided the City the completed permit and permit fee. In accordance with this permit, the applicant shall conduct the event as described herein and meet the following conditions: Prior to the Event 1. The applicant shall provide the City a copy of the signed Hold Harmless Agreement 2. The applicant shall provide the City a copy of the insurance for the event naming the City of Hugo as additionally insured. 3. The applicant shall secure a permit from Washington County for the use of the Hardwood Creek Trail and provide a copy to the City. 4. The applicant shall inform all volunteers and participants that the entire run route is open to traffic and other sidewalk/trail users, and all laws must be obeyed. 5. The applicant shall install temporary directional markers and caution signs along the route. 6. All crossing guards will meet prior to the run to discuss procedures to follow along the route and at all intersections. 7. Applicant will secure necessary cones and signage for the temporary closure of the Fitzgerald/Upper 146`h Street intersection. During the Event 8. The applicant shall conduct the event in accordance with the approved plans submitted with the application. 9. Adult crossing guards will be at all intersections to direct runners. 10. Guards will not direct vehicular traffic. 11. Color packets will not be directed towards or sprayed near any vehicle, private property, or individual-notparticipating in the event. 12. Water will be available to runners along the route. 13. No food will be prepared and served on site. 14. Weather conditions will be monitored during the event, and it will be the applicants responsibility to delay/cancel the event if necessary or advised to do so. 15. Applicant will have personnel on site who are knowledgeable and capable of administering first aid. After the Event 16. All garbage shall be removed from Lions park, City Hall property and the Hardwood Creek Trail and properly disposed of. 17. All signage visible from a public street will be removed immediately after the close of the event. Minor changes to this permit may be approved by City staff. Changes staff deems to be significant will require Council review and approval. CONCLUSION/RECOMMENDATION: The City has worked with the applicant and the Washington County Sheriff's Department to address potential impacts to the health, safety, and welfare of the residents of Hugo and participants of this event. Representatives of the Flips Gymnastic Booster Club have agreed to the above conditions, and staff recommends Council approve the Special Event Permit for the Color Run on Saturday, June 11, 2016. tk tynl' go Special Event Permit Application Hugo City Hall, 14669 Fitzgerald Avenue North, Hugo, MN 55038— Phone (651) 762-6300 — FAX (651) 426-2859 Application Fee: $75.00 PAID 3-14-16 APPLICANT Name: '�I—y-es C --Lk 'k4F' xL( ���GL� Address: Phone:':A'K--)1''E-,8k - R-DAi-\ FAX: Email: Signature: EVENT INFORMATION Address: Date: PROPERTY OWNER/MANAGER Name: Address: Phone: Signature: FAX: Date: Email: DESCRIPTION OF EVENT Please review the items on the check list on the back of the application for information that is required to make this application complete. If there is not enough room below to describe the event please submit on a separate sheet of paper. City Council Approval Date Clerk Signature 11 Yes 0 No ❑ Yes with Conditions Flips Gymnastics Color Run We will be hosting a 5K Color Run on June 11th, 2016 in conjunction with Good Neighbor Days. The race will be scheduled to start between 8:30am-9:00am on Saturday Morning and should be concluded by 10:00-10:30. The race will start and end at Lions Park. We are hoping to have between 200-500 entries. There will be a $30 fee to enter the race as well as a non-perishable food item to be donated to the Hugo Food Shelf. The race course is still being mapped out, but we are hoping to have it start at Lions Park, then proceed over to the Gateway trail, proceed down the trail to a certain point and then turn around and head back to Lions Park. We will have water and hopefully some post -race snacks for the runners. We are currently working with the Lions Club on if they will have vendors that would like to set up at the race as well. We will have a DJ set up at the race. We will be working on if additional bathrooms are needed, as well as parking. This will not be a timed race so there will be no need to stop traffic. We will have volunteers at all street crossings, to stop runners so cars may pass through the race. There will be no alcohol served at this event. We will have banners and balloons to decorate the site. There will also be a tent or two set up for a trainer to be on site in case it is needed. City of Hugo Claims April 4, 2016 Vendor AI's Coffee Company Invoice 139571 I $ Amount 122.20 I Description Breakroom Supplies Department I Gen Gov't Bldgs Aspen E uipmenl Company 10160937 $ 389.00 Parts - Unit #204 1 Street Dept Avenet Web Solutions 1 38475 $ 750.00 Web Hosting thru March 2017 Administration AVVR, Inc 48646 $ 105.00 Screen for Movie Night Parks Dept BlueTarp Financial Inc 361000954 $ 279.86 Oil Drain Hoses Public Works CDW Government CLG8340 $ 189.00 computer Monitor lBuilding Inspections Comcast 3/11/2016 $ 239.85 Business Internet thru A ril 20) Administration First State Tire Recycling 100208 $ 1,076.05 Tire Recycling Re cling Grainger 9064041180 $ 430.40 Ceiling Tiles Fire Hall Fire Dept GTS Educational Events 91146372 $ 515.00 2016 MCMA Conference - Bryan Bear Administration Innovative Office Solutions LLC IN1121883 $ 148.33 Breakroom Supplies Gen Gov't Bldgs Innovative Office Solutions LLC IN1121883 $ 32.29 Scissors Administration Integra Telecom 13734940 $ 91.32 Fax Lines Administration Konica Minolta Premier Finance 301116513 $ 1,000.02 April Copier Lease Payment Administration Lawson Products 9303959077 $ 797.51 Bulk Hardware Supplies Public Works Leitz, Rachel CLAIM $ 193.34 Su lies - 14715 Forest Blvd Rental Properties Lindau, Michele CLAIM $ 19.55 Meeting Mileage City Clerk Lindau, Michele CLAIM $ 371.22 MCFOA Conference Expenses City Clerk Menards _ 17751 $ 160.54 Supplies - 14715 Forest Blvd Rental Properties Menards 15095 $ 177.58 Supplies - 14715 Forest Blvd Rental Properties Menards 15097 $ 5.88 Supplies - 14715 Forest Blvd Rental Properties Menards 15135 $ 97.00 Supplies - 14715 Forest Blvd Rental Properties Menards 17755 $ 8.97 Lumber - Compost Site Recycling Menards 17924 $ 63.09 Supplies - 14715 Forest Blvd Rental Properties Menards 17954 $ 71.40 Ceiling Grid Cross Tees (Fire Hall) Fire Dept Minnesota Department of Health 12565 $ 23.00 Water Operator Renewal - Scott Anderson Water Utility Minnesota Recreation & Park Assoc Registration $ 49.00 Playground Workshop - Shayla Denaway Parks Det MN Dept of Transportation P00005544 $ 309.15 Materials Testing - 129th Street Bridge Stormwater Fund Olson's Sewer Service Inc 83029 $ 13,374.38 Ditch Maintenance Stormwater Fund Press Publications 507491 $ 40.92 City Council Special Meetings Notice -Ordinances/Proceedings Press Publications 507494 $ 61.38 Ordinance 2016-475 Ordinances/Proceedings Productive Alternatives INV00047534 $ 859.75 Lath & Stakes Engineering Dept Rabouin Inc CLAIM $ 3,000.00 2017 Assessment -Partial Billing#3 Assessor Ricoh USA, Inc 96498133 $ 210.00 Copier Lease Payment Public Works Sam' Club 57698 $ 14.80 Movie Night Su lies Parks Dept Sun Life Financial Aril $ 627.64 Disability Premium Finance Dept T -Mobile 870254054 $ 41.69 Cellular Phone Charges Administration T -Mobile 870254054 $ 1,388.65 Cellular Phone Charges Various Tri-State Bobcat A22441 $ 273.85 Parts - Unit #304 Street Dept Universal Hospital Services Inc 969221 $ 254.00 AED Annual Testing Fire Dept Washington County 85356 $ 397.00 Traffic Signal Maintenance Street Dept Weigel Signs, Bill 16-245 $ 22.00 Name late - Taylor Richter Community Development White Bear Locksmith SHOP032316 $ 22.50 Keys Public Works WSB & Associates February $ 31,927.00 Engineering Fees - See Attached Breakdown Various Yale Mechanical 168073 $ 412.75 In -Floor Heat Maintenance (HaniFl Parks Dept Ziegler Inc PC200144937 $ 50.46 Parts -Unit#306 Street De t Total Claims for April 4, 2016 $ 60 694.32 Page 1 WSB Prolect City of Hugo, MN As of February 29, 2016 Project Number Project Name Budget Amount Current Invoice Amount Billed to Date 1687-580 129th Street Bridge Improvements $135,000.00 $133,361.30 1687-582 129th St Bridge Construction Services $35,000.00 $2,143.75 $39,916.50 1687-650 Bridge Inspections - 2015 $4,750.00 $2,498.25 1904-231 Hugo Wellhead Protection Plan Update - Phase I, II & WHPP Implementation $59,000.00 $652.00 $59,756.69 1904-411 Ci Link Maintenance - 2016 $4,200.00 $763.00 $1,686.25 1904-490 Rosemary Way Street and Utility Improvements $155,000.00 $149,445.50 1904-520 2013 Stormwater Plan Update $48,000.00 $101.25 $59,002.75 1904-610 Stormwater Reuse and Conservation As Needed $55,449.00 1904-611 Beaver Ponds Storm Water Reuse As Needed $1,836.75 $61,552.50 1904-612 Water's Edge Storm Water Reuse As Needed $4,949.25 1906-613 CSAH 8 Storm Water Reuse As Needed $6,025.19 1904-750 LaValle Property/DR Horton Development Review Escrow $3,229.00 $32,399.00 1904-771 2016 JD #2 Minor Maintenance $2,500.00 $950.00 $950.00 1904-780 Fable Hill 4th Addition Escrow $381.00 $11,880.50 1904-830 Di nicare Site Plan Review Escrow $127.50 $3,929.75 1904-860 Frenchman Place Daycare Plan Review Escrow $3,852.25 $6,490.75 1904-870 147th Street/ Oneka Lake Blvd Reconstruction As Needed $11,508.50 $32,286.50 1904-880 180th Street Neighborhood Discussion As Needed $316.00 $4,908.75 3288-000 2016 General Services As Needed $3,369.25 $4,588.50 3288-010 2016 LGU Services $15,000.00 $2,126.75 $4,423.50 3288-020 Victor Gardens North Village 7th Addition Escrow $570.00 $570.00 Totals $31,927.00 F:Wccounting\Invoices\Hugo\Hugo Monthly Fee Update February 2016 ESCROW AGREEMENT THIS ESCROW AGREEMENT ("Agreement") is made effective as of March 25, 2016 ("Effective Date'), by and between Team Two Investments, LLC, a Minnesota limited liability company ("Seller'), Hugo Daycare Properties LLC, a Minnesota limited liability company ("Purchaser"), and the City of Hugo, Minnesota (the "Escrow Agent"). RECITALS A. Seller has agreed to sell to Purchaser property in Washington County, Minnesota legally described as Lot A, Frenchman Place 2nd Addition, Washington County, Minnesota (the "Property"). B. It is the intent of the Purchaser to build a daycare on the Property (the "Project"). C. Purchaser sought permission from the Escrow Agent to construct a daycare building on the Property. D. On or about February 7, 2016 the Escrow Agent approved the construction of Project on the Property but their approval was subject to conditions including the following: (i) The developer shall provide an escrow in the amount of Ten Thousand One Hundred Fifty and no/100 Dollars ($10,150.00) to purchase wetland banking credits in the event that the in - advance project specific credits are not available. E. Purchaser is concerned that the amount requested by the Escrow Agent would not be sufficient to purchase wetland banking credits forthe Project and has requested an escrow amount of Twenty Thousand and no/100 Dollars ($20,000.00). F. Seller has agreed to escrow Twenty Thousand and no/100 Dollars ($20,000.00) with the Escrow Agent AGREEMENT In consideration of the mutual covenants and agreements contained herein, the parties agree as follows: 1. The Recitals are incorporated into and made a part of the Agreement. 2. Seller agrees that on the closing of the sale from Seller to Purchaser on or about March 28, 2016, Seller will escrow, with the Escrow Agent, from the closing proceeds, the sum of Twenty Thousand and no/100 Dollars ($20,000.00). 3. The cash escrow will be held by the Escrow Agent and will cover the cost of purchasing wetland credits through an alternate wetland bank if for any reason the on-site wetlands cannot be certified and used as credits for the Project 4. The escrow amount will be held by the Escrow Agent until the Escrow Agent can determine whether the on-site wetlands can be certified andlrsed as credits for the project, or March . 31, 2020, whichever comes first. 5. If the on-site wetlands are not approved by March 31, 2020, then Purchaser can use the escrowed funds to purchase wetland credits for the Project. 6. The balance of the funds held in the escrow account with the Escrow Agent, after purchasing the applicable wetland credits, if any, will be returned to the Seller. 7. This Agreement may be executed in counterparts, each of which shall be deemed to be an original and all of which shall constitute one agreement which is binding on the parties hereto. Any facsimile or e-mail signature shall be deemed an original signature and be binding on all parties. IN WITNESS WHEREOF. the parties have caused this Agreement to be executed as of the Effective Date. SELLER Team Two Investments, LLC, a Minnesota limited liability company By: Print Name 177f?+ ID ;z', PURCHASER Hugo Daycare Properties LLC, a Minnesota limited liability company Its. _ �1 hnl}.4�]. t. Its. +'h c"Yn tc' rte— The Terms And Conditions Of This Agreement Are Fully Approved And Accepted By The Undersigned Escrow Agent And The Undersigned Shall Be Liable Only As Esc+ow Holder Hereunder ESCROW AGENT City of Hugo, Minnesota By: Print Name: Its: For release of the escrowed amount please contact: Rachel Lentz Community Development Department City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55036 (W11) 762--63-14 — 2 Minnesota Wetland Conservation Act Notice of Decision Local Government Unit (LGU) Address City of Hugo (Steve Duff) 1 14669 Fitzgerald Ave. N., Hueo, MN55048 1. PROJECT INFORMATION Applicant Name Rod Lee, Hugo Project Name: Growing Generations Daycare Date of Application January 25, 2016 Application Number Daycare Properties, 15.17 LLC 1904-860 Rob Bouta, Kjolhaug Environmental Services Co. ® Attach site locator map. Type of Decision: ❑ Wetland Boundary or Type ❑ No -Loss ❑ Exemption ® ® Sequencing Replacement Plan El Plan q g g Technical Evaluation Panel Findings and Recommendation if any): ❑ Approve ❑ Approve with conditions ❑ Deny Summary (or attach): A Hugo TEP meeting was held on January 27, 2016 to discuss the Growing Generations application. Discussion focused on the project specific in advance excess credits created by the wetland basins built to mitigate for the construction of Rosemary Way in 2014. The Washington Conservation District provided comment on February 25, 2016. Below is a summary of the comments and a response to each. No recommendation was made to approve or deny the application by members of the TEP. Comment 1. The use of "in advance" credits assumes that the in -advanced wetland replacement sites are in compliance with previous approvals. Compliance should be verified prior to approval. Response 1. The applicant has been made aware that the proposed replacement credits are in -advance project specific credits that have not been certified. Certification will not be completed until at least fall 2017 (end of 3rd growing season for the Rosemary Way wetlands). Based on this, the applicant will be required to provide escrow in the amount necessary to purchase wetland bank credits in the event that the in -advance, project specific credits are not available. The replacement sites are in compliance with previous approvals as the required documentation has been recorded and monitoring and maintenance will be completed as stated in the previously approved replacement plans. Comment 2. The avoidance alternative shows a parking area east of the wetland and the driveway passing between wetlands. However, the 9,900 square foot upland area adjacent to the proposed building could be utilized for parking. This upland area is planned for play areas, however could the play areas be reconfigured/reduced to use the upland space on the south and west side of the building? Response 2. The play areas are sized based MDH requirements, per the application. There is not enough space on the south and west side of the building due to setbacks and stormwater drainage. BWSRFo: 11-25-09 Pagel of4 Comment 3. The application states that other configurations were evaluated, however they are not included in the application. Response 3. These other configurations are provided in figures 5 and 6 as part of the complete application. Comment 4. Could parking requirements be shared with the business next door? This should be evaluated. Response 4. City ordinance requires all lots to provide off street parking. The medical center was contacted to determine if they may be willing to share parking, but they declined. Comment 5. Have alternative building sizes been considered that would require less parking? The application states that the size of the daycare was established by the applicant; what about a smaller facility? An avoidance alternative evaluating a reasonably -sized building with sufficient parking to meet zoning requirements as wells are reconfigured play areas should be evaluated. Response 5. The use of the site is specified in the land use plan, comp plan, and zoning. Size of the building is determined by MDH. Comment 6. Is the buildable area of the site large enough to accommodate the proposed business? Could a different business or building be constructed on this property that would not need to fill wetland for parking? Response 6. Based on the 2006 and 2012 wetland delineations, development of the adjacent parcels may result in similar wetland impacts with a similar design which is based on minimum requirements for play areas and building size. The applicant has demonstrated the need for this type of facility based on demographics and city planning. The proposed alternative satisfies the need for the designated use while minimizing impacts. Comment 7. Could the proposed business be reasonably modified to be smaller and completely fit on the property without wetland impacts? Response 7. The original conceptual plan for the site proposed a 12,800 square foot with the lot completely built out. This was the smallest building proposed on the entire Frenchman Il site. This development also included 85% impervious while the proposed alternative reduces impervious to 45%. 2. LOCAL GOVERNMENT UNIT DECISION Date of Decision: 3/2/16 ❑ Approved ® Approved with conditions (include below) ❑ Denied BWSR Fomes 11-25-09 Page 2 of 4 LGU Findings and Conclusions (attach additional sheets as necessary): An application was received from Rob Bouta, Kjolhaug Environmental, On January _25,2016 and considered complete and noticed on February 2, 2016. As described above a TEP meeting was held on January 27, 2016. Seauencine The applicant provided a sequencing discussion in which 4 alternatives were discussed, one of which as the no -build alternative. Sequencing was evaluated using chapter 8420.0520 and 8420.0515. No special considerations were identified on this parcel which would require avoidance of all wetland impacts. Additionally, the project is not considered wetland dependent. While avoiding all wetland impacts, the no build alternative dos not meet the project need nor is it consistent with the City Land Use Plan or zoning for the site. The second wetland avoidance alternative, while avoiding all wetland impacts, does not satisfy the parking requirements mandated by city code not play area sizing requirements. Safety was also a consideration when evaluating this alternative, since children would be exposed to the steep sideslopes along the parking stalls and would be in close proximity to the play areas. A third project design was evaluated which was the original conceptual design from 2012. Under this scenario the building footprint was proposed to be 12,800 square feet with a complete build out of the lot. This design would have impacted an additional 7,190 square feet more than the proposed alternative. This design also increased impervious area by 40%, resulting in additional stonnwater facilities to eceive runoff which may have had an even greater impact on the site by reducing upland areas near the adjacent wetlands. Alternative sites were evaluated, but were not practical since they did not meet the needs of the project based on demographics and location of adjacent services. Additionally, wetlands were identified on portions of the adjacent parcels. These wetlands provided similar challenges for development as the proposed development area. The proposed alternative was selected as it meets the project needs and purpose, is consistent with local plans, zoning, and ordinances, and provides for safety and meets child care facility standards. No feasible and prudent alternatives exist based on MN Rule 8420.0520 subpart 3.C.(2)(c), (d), and (e). Minimization Wetland minimization was provided by eliminating the paved area around the facility, preserving natural drainage to the remaining on-site wetland (wetland A), and protecting existing wetlands by installing BMPs. See attached for Replacement and Conditions For Replacement Plans using credits from the State Wetland Bank: BWSR Forms 11-25-09 Page 3 of 4 Bank Account # Bank Service Area County Credits Approved for Name: Title: Tony Havranek Withdrawal (sq. ft. or nearest .01 on behalf of the City of Hugo Signature acre) Replacement Plan Approval Conditions. In addition to any conditions specified by the LGU, the approval of a Wetland Replacement Plan is conditional upon the following: ® Financial Assurance: For project -specific replacement that is not in -advance, a financial assurance specified by the LGU must be submitted to the LGU in accordance with MN Rule 8420.0522, Subp. 9 (List amount and type in LGU Findings). ❑ Deed Recording: For project -specific replacement, evidence must be provided to the LGU that the BWSR "Declaration of Restrictions and Covenants" and "Consent to Replacement Wetland" forms have been filed with the county recorder's office in which the replacement wetland is located. ❑ Credit Withdrawal: For replacement consisting of wetland bank credits, confirmation that BWSR has withdrawn the credits from the state wetland bank as specified in the approved replacement plan. Wetlands may not be impacted until all applicable conditions have been met! LGU Authorized Signature: Signing and mailing of this completed form to the appropriate recipients in accordance with 8420.0255, Subp. 5 provides notice that a decision was made by the LGU under the Wetland Conservation Act as specified above. If additional details on the decision exist, they have been provided to the landowner and are available from the LGU upon request. Name: Title: Tony Havranek Senior Environmental Scientist (WSB & Associates, Inc.), on behalf of the City of Hugo Signature Date: Phone Number and E-mail: (612)246-9346, thavranek@wsbeng.com THIS DECISION ONLY APPLIES TO THE MINNESOTA WETLAND CONSERVATION ACT Additional approvals or permits from local, state, and federal agencies may be required. Check with all appropriate authorities before commencing work in or near wetlands. Applicants proceed at their own risk if work authorized by this decision is started before the time period for appeal (30 days) has expired. If this decision is reversed or revised under appeal, the applicant may be responsible for restoring or replacing all wetland impacts. This decision is valid for three years from the date of decision unless a longer period is advised by the TEP and specified in this notice of decision. 3. APPEAL OF THIS DECISION Pursuant to MN Rule 8420.0905, any appeal of this decision can only be commenced by mailing a petition for appeal, including applicable fee, within thirty (3 0) calendar days of the date of the mailing of this Notice to the following as indicated: LJ Appeal of an LGU staff decision. Send IN Appeal of LGU governing body decision. Send petition and $ fee (if applicable) to: petition and $500 filing fee to: Executive Director Minnesota Board of Water and Soil Resources 520 Lafayette Road North St. Paul, MN 55155 BWSR Fom 11-25-09 Page of 4. LIST OF ADDRESSEES N SWCD TEP member: Jed Chesnut jchesnut@mnwcd.org ® BWSR TEP member: Ben Meyer ben.meyer@a,state.mn.us ® LGU TEP member (if different than LGU Contact): Rachel Juba, City of Hugo, riuba ci.hugo.mn.us Steve Duff, City of Hugo, sduff i ci.hugo.mn.us; Rachel Leitz, City of Hugo, rleitzna ci.hugo.mn.us ® DNR TEP member: Jenifer Sorensen ienifer.sorensen(astate.mn.us: Leslie Parris leslie.oarrist7astate.mn.us ❑ DNR Regional Office (if different than DNR TEP member) ® WD or WMO (if applicable): Nick Tomczik ntomczikna,ricecreek.org ® Applicant (notice only) and Landowner (if different): Rod Lee, Hugo Daycare Properties LLC, Rlee6i nremiercommercialnroperties.com Rob Bouta, Kjolhaug Environmental Services, robb (&,,ki olhau genv. c om ❑ Members of the public who requested notice: ® Corps of Engineers Project Manager (notice only): Thomas Hingsberger, BWSR Wetland Bank Coordinator 5. MAILING INFORMATION ➢For a list of BWSR TEP representatives, see: www.bwsr.state.mn.us/aboutbwsr/workareasfWCA areas.pd ➢For a list of DNR TEP representatives, see: www.bwsr.state.mn.us/wetlands/wca/DNR TEP contacts ndf ➢ Department of Natural Resources Regional Offices: NW Region: NE Region: Central Region: Southern Region: Reg. Env. Assess. Ecol. Reg. Env. Assess. Ecol. Reg. Env. Assess. Ecol. Reg. Env. Assess. Ecol. Div. Ecol. Resources Div. Ecol. Resources Div. Ecol. Resources Div. Ecol. Resources 2115 Birchmont Beach Rd. NE 1201 E. Hwy. 2 1200 Warner Road 261 Hwy. 15 South Bemidji, MN 56601 Grand Ra ids, MN 55744 St. Paul, MN 55106 New Ulm MN 56073 t•or a map or DNX Administrative Regions, see: httv://tiles.dnT.state.mn.us/aboutdnr/dnr regions ndf ➢ For a list of Corps of Project Managers, see: www.myl).usace.anny.mil/regulatory/default.aW?Ralzeid=687 or send to: Dept. of the Arany, Corps of Engineers, St. Paul District ATTN: CO -R, 190 Fifth Street East St. Paul, MN 55101-1638 ➢For Wetland Bank Plan applications, also send a copy of the application to: Minnesota Board of Water and Soil Resources Wetland Bank Coordinator 520 Lafayette Road North St. Paul, MN 55155 6. ATTACHMENTS In addition to the site locator map, list any other attachments: ® Site Locator Map ® Additional Narrative Describing Replacement and Conditions BWSR Fo= I1-25-09 Page 5 of 4 Figure 1 - Site Location N 0 1,000 Growing Generations Daycare (KES 2016-001) Feet Hugo, Minnesota i Note: Boundaries indicated KJOLHAUG ENVIRONMENTAL SERVICES COMPANY on this figure are approximate and do not constitute an �.w Source: ESRI Stse ft Basemap official survey product. J� Lino Lakes 1 [ i 8 Mx.r F At tm f 010dtllt 1 1 Centerville Hugo PORinY] WK 1 1 F i 11091111 .Site LocationLL z I C 1 A IA ;rte. �� i (APPY ]N4�6tN j I { q IOM919 1 xnno-a xe f t t �b y ....4� ga s sPn. t - tCna 9N C Figure 1 - Site Location N 0 1,000 Growing Generations Daycare (KES 2016-001) Feet Hugo, Minnesota i Note: Boundaries indicated KJOLHAUG ENVIRONMENTAL SERVICES COMPANY on this figure are approximate and do not constitute an �.w Source: ESRI Stse ft Basemap official survey product. Attachment For Growing Generations Notice of Decision 3/2/16 Replacement The proposed project design impacts wetland B in its entirety (3,680 square feet). Replacement ratios require 2:1 wetland replacement based on MN Rule 8420.0522 Subpart 4.A.(2). This requires 7,360 square feet of wetland replacement. The applicant is proposing to use 7,360 square feet of in advance, project specific wetland credit created by the development of a compensatory wetland mitigation area north of the project site. The mitigation site was part of a replacement plan for the construction of Rosemary Way and associated utilities. The Rosemary Way construction project used 15,207 sq. feet of excess credit from the Frenchman Place Second Addition mitigation site. Construction of the Rosemary Way wetland mitigation area, resulted in an excess of 29,825 square feet of wetland credit. Per the June 27, 2014 Rosemary Way Notice of Decision, these credits are to be made available to future development of Frenchman 3rd -5`" additions. Neither the Frenchman II or Rosemary Way Wetland Credits have been certified. The Frechman II mitigation area was completed in 2012 and the first annual monitoring report was submitted in 2014 which discussed observations from the 2013 growing season. No additional monitoring or maintenance has been completed for this site since that time. The Rosemary Way wetland mitigation site was completed in 2014 and the first monitoring report was submitted in 2015, which discussed growing season observations from 2015. Additional monitoring and maintenance will be required to certify the credits from both sites. The LGU approves the Growing Generations sequencing and replacement plan submitted on January 25, 2016 with the following condition: Condition: The applicant agrees to provide the City of Hugo escrow in the amount of $10,150. This escrow may be used to purchase bank credits in the event that project specific in advance wetland credits from either the Frenchman II mitigation site or the Rosemary Way mitigation site are not certified and are therefore not available to replace wetland impacts from the development of the parcel specified in the application. -lo Will lowering the speed limit reduce speeds? No. Studies show there is little change in the speed pattern after the posting of a speed limit. The driver is much more influenced by the roadway conditions. Will lowering the speed limit reduce crash frequency? No. Although lowering the speed limit is often seen as a cure-all in preventing crashes, this is not the case. Crashes are most often the result of driver inattention and driver error. However, if a posted speed limit is unrealistically low, it creates a greater speed variance (i.e. some drivers follow the speed limit while most drive the reasonable speed). This speed variance can contribute to crashes. Why do we even have speed limits? A uniform speed of vehicles in a traffic flow results in the safest operation. The posted speed limits can keep the traffic flowing smoothly provided the majority of drivers find the speed limits reasonable. To best do this, the limits must be consistent throughout the state. The speed limits also give the motorist an idea of a reasonable speed to drive in an unfamiliar location. The speed limits are used by police officials to identify excessive speeds and curb unreasonable behavior. If you believe that there is a safety concern or an inappropriate speed limit posted, the person to contact depends on the type of road. Interstates, federal and state highways For regulatory and advisory speed limits on the trunk highway system, contact the district traffic engineer at your MnDOT district office. The trunk highway system includes: Interstate Highways U.S. Highways and ❑ Minnesota State Highways Local streets and highways For these roadways, you may contact your local road authority (county, city, or township). If you are unable to find the right phone number, call the MnDOT Information center: Greater Minnesota: 1-800-657-3774 Twin Cities Metro: 651-296-3000 MnDOT Office of Traffic Safety and Technology For more information, visit: www.mndot.gov/speed/ We all have a stake in A*B Minnesota Speed Limits State law says every road should have a speed limit, whether posted or not. Speed limits are set according to Minnesota State Statute 169.14. The Minnesota Department of Transportation carries out state laws through the development and enforcement of regulations. Speed limits are set to improve traffic flow and reduce crashes, injuries and fatalities and the costs associated with them. Speed limits are also intended to supplement motorists' judgment in determining speeds. To effectively enforce a law, motorists must believe that the law is reasonable. Minnesota's speed regulations are based on the same basic speed law that is used in all 50 states: "No person shall drive a vehicle on a highway at a speed greater than is reasonable and prudent under the conditions:' Speed limits are based on the concept that highways can operate safely at set maximum speeds under ideal conditions. In poor weather conditions, at curves or hills and when there are potential hazards such as pedestrians, drivers are required to reduce speeds below the speed limits, whether they are posted or not. Drivers must also reduce speed when approaching or passing emergency vehicles with emergency lights flashing. The most common speeds regulated by state law are: e 10 mph in alleys 0 30 mph on streets in urban districts e 70 mph on rural interstate highways i - 65 mph on urban interstate highways • 65 mph on expressways ® 55 mph on other roads When these speed limits are not the correct value for a specific highway, speed limits may be changed. Interstates are high design multi -lane divided {ifg7f' I dit� have controlled access interchanges such as clove"Frdiamond shaped interchanges. Through traffk on the interstate never has to stop or yield. Examples: I-94 or 1-35 - a-- JJJL Expressways are multi -lane divided highways but they have entries and intersections, sometimes controlled by traffic signals. Some interchanges may exist but they are not the rule. Examples: Highways 10 or Highway 52 461_ What are the tVpes of REGULATORY SPEED LIMIT SIGN SPEED This black and white sign shows the maximum uMir I speed that motorist may travel under ideal 1501 conditions. It can be a value based on state statute or it must be authorized by the commissioner of transportation. ADVISORY SPEED SIGN This black and yellow speed sign is used to advise motorists of a comfortable speed to Zg navigate certain situations. It is used with a MPH warning sign. For example, when traveling on a winding road, the curve warning sign would be used with an advisory speed sign. This sign may be posted by the local road authority on local roads. SPEED LIMITS IN SCHOOL ZONES SCNGGL Local authorities may establish school speed SPEED limits on local streets, within a school zone, 20 LIMIT based on the engineering and traffic investigation as directed by the commissioner of transportation. This speed limit is in effect whenever children are present, such as before and after school or during recess. The school sign is black and yellow and the other signs are black and white. Optional fluorescent yellow green may be used for the school sign. These factors are considered: o Road type and condition o Location and type of access points (intersections, entrances, etc.) o Sufficient length of roadway (1/4 mile minimum) e Existing traffic control devices (signs, signals, etc.) o Crash history o Traffic volume o Sight distances (curve, hill, etc.) e Test drive results o Speed study The speed study is the most important part of the traffic investigation. Drivers take many roadway environment factors into consideration when choosing a speed. The speed that the majority of people consider reasonable is an important value. Data is collected by performing radar checks at selected locations on the roadway under ideal driving conditions. An analysis is done on the results to determine the 85th percentile, which is the value indicating the speed at -which most (85%) drivers are traveling. The posted speed limit near the 85th percentile is the maximum safe and reasonable speed. Studies show that traveling faster or slower than this value can increase the chances of being in a crash. Engineering judgment is the most important tool. The traffic investigator must use knowledge of nationally accepted principles combined with experience to assign the safe speed. Minnesota Speed Limit Study For several years, the Minnesota Legislature has been exploring the potential of increasing speed limits on existing rural highways that currently have 55 mph speed limits. Currently, state law sets statutory speed limits on all public roads. Videos Newsletter Search As recently as 2013, legislation has been introduced that would have changed the statutory speed limit in statute 169.14, Subd. 2(3) from 55 mph to 60 mph. This would have applied to all roads, including county roads, city streets, township roads, and any other roads that don't fall into one of the other speed limit categories in statute 169.14 and don't have a different speed limit that was set by the Commissioner of the Department of Transportation as a result of a traffic engineering study. Ironically, the trunk highway system, which has been the primary focus of legislative interest relative to speed limits, is entirely comprised of sections that have speed limits authorized as a result of engineering studies and therefor would not be directly affected. Fortunately, MnDOT and local representatives have been able to make the case that a blanket increase in speed limit would not be safe. In 2013, as a result of legislative interest and after performing engineering studies, MnDOT increased the speed limits from 55 to 60 mph on some 700+ miles of two-lane, rural trunk highways, primarily in western Minnesota. Legislative interest in speed limits remained strong. 2014 Regular Session Laws, Chapter 312, Article 11, Section 36 was enacted, which required MnDOT to perform engineering and traffic investigations on trunk highway segments that are two-lane, two-way roadways with a posted speed limit of 55 miles per hour. Speed limits are expected to be increased on those roadway segments where studies find that the speed limit can be reasonably and safely increased. The statewide review must be completed by 2019, with approximately 20% of the roadway miles studied each year. This includes over 7,000 miles of trunk highway. Stonebrooke Engineering was selected to assist MnDOT in performing studies and writing select speed limit authorizations on more than 5,000 miles of trunk highway in five MnDOT Districts. The consultant contract was executed in late October 2014, and data collection efforts began two weeks later in mid-November. 18 study segments were selected for 2014, and as a result of these studies and others performed by MnDOT personnel in three other MnDOT districts, about 340 miles of highways in northern and western Minnesota were authorized for 60 mph speed limits in early 2015. The process for determining whether a roadway can safety support an increased speed limit from 55 mph to 60 mph is made up of three components: spot speed samples, field investigations, and analysis and reporting. If the result is that the highway can safely support a 60 mph speed limit, the final steps include writing speed limit authorizations and coordinating swapping out existing 55 mph speed limit signs with new 60 mph speed limit signs. Spot Speed Study Spot speed studies will be performed for each of more than 350 study segments, Spot speed studies measure point travel speeds of a representative sample of vehicles in the population. Speed studies will be performed using either pneumatic tubes or radar units. Tubes will be used for all segments with ADT values of less than 1,000 vehicles per day, while radar units will be used for segments with ADTs in excess of 1,000. The tube locations will include between 24 and 48 hours of data, including the following data elements for each vehicle: time stamp, travel speed, and vehicle classification. For the locations with greater than 1,000 ADT, manual speed samples will be collected with a radar unit. A minimum of 100 vehicles will be measured and classified as either a passenger vehicle or commercial truck. Field Investigations Field investigations are needed to assess the general environment of the roadway. These elements were chosen not because they necessarily have a direct or indirect impact on travel speed, but rather to provide a general snapshot of the environment of the study segment to the Mn DOT District Traffic Engineer. Along with speed sample data and crash analysis, results of the field investigation will be considered in determining whether a roadway can safely support a 60 mph speed limit. Measurements are taken at a point location that is considered to be representative of the entire section. • Travel Lanes and Shoulders. Travel lane and shoulder width, combined with pavement/gravel condition will be assessed. Travel lanes of at least 11 feet and usable shoulders of at least 5 feet are preferred. • Rumble Strips. Shoulder and/or centerline rumble strips are preferred for those locations that potentially could receive increased speed limits. • Access Density. Public street intersections, private driveways, and field entrances are counted and the total will be divided by the length of the corridor. Numerous studies have shown that crash rates rise as access density increases. Average access density of no more than 10 accesses per mile is desired. • Vertical Grades. It is preferred that corridors do not contain large numbers of vertical grades in excess of 3%. • Roadside Assessment. Roadside environments with large concentrations of fixed objects or other hazards would not be conducive to increased speed limits. • Inslope. Inslopes of 1v:4h or Flatter are desired. • Adjacent Development. No specific thresholds are set relative to adjacent development. This is a subjective data element intended to inform the district traffic engineer of the general environment of the corridor, such as rural residential, agricultural, plains, or forest. • Speed Reductions. All regulatory and advisory speeds will be noted. Reductions in regulatory speed limits typically occur in areas near or in cities, or if the road environment otherwise changes significantly so that it no longer can safely support a 55 mph speed limit. Advisory speed reductions typically are associated with curve warning signs, but could be included as a supplemental plaque on any warning sign. • Intersection Control. All traffic signals, roundabouts, and intersections with mainline stop control will be noted along the study segment, including those at the beginning and ending termini. Analysis and Reporting Stonebrooke's role is to perform speed studies and field investigations, analyze speed an crash data, and provide reports to Mn DOT. The ultimate authority to determine whether 60 mph speed limits are appropriate remains with Mn DOT. Analysis of crash data includes calculating overall crash rates and Fatal + "A" severity crash rates for the study segment and comparing to average and critical crash rates. A critical crash rate is a statistically adjusted crash rate to account for random nature of crashes. If segment's crash rate exceeds the critical rate, it is not a good candidate for an increased speed limits without other structural improvements. Speed data from both tubes and radar will be analyzed. The primary calculations will include 85th percentile and 10 mph pace. "Good" speed samples are considered to be those that have the 85th percentile in the upper range of the 10 mph pace. The 85th percentile is the speed that is not exceeded by 85% of the population. This value is generally considered a good starting point for setting speed limits. The 10 mph pace is the 10 mph range of speeds that include the highest percentage of vehicles from the sample. When all the data collection, field investigations, and analysis is complete, Stonebrooke staff will assemble a report for each study segment. The reports are organized such that the front page provides an at -a - glance look at crash rates, speed sample results, and field investigation findings. Field investigation findings are reported with either green shading or no shading at all. Green shading indicates that the particularly data element measured in the field likely would be conducive to an increased speed limit. No shading indicates that a deeper look into that particular data element may be warranted. The first page will provide the Mn DOT district traffic engineer with a good indication of whether this comidor is a good candidate for a 60 mph speed limit - a high 85th percentile speed coupled with a low crash rate and lots of green shading would like be a good candidate. The second page provides a more detailed description of the study, and subsequent pages provide pictures and other additional information. If desired, MnDOT personnel can dig further into the raw data. Summary When executed properly, rural trunk highway speed limit increases from 55 mph to 60 mph provide more efficient travel without compromising safety. This strong focus on safety is reflected in each study task, from field investigations through to final reporting. The structure and formatting of study components allows for these speed increases to be made in an informed, accurate, and responsible manner. As legislative interest in Minnesota speed limits continues, this type of study provides the necessary documentation to provide speed limit increases that are based on usable data and documented safety measures. And as with any speed limit change, drivers will need to continue to practice safe driving techniques and situational awareness. Back to Stonebrooke News and Articles SPEED CHECK LOCATIONS 27 28 85th Percentile N.B. 57 57 Speeds S.B. 58 56 10 MPH Pace N.B. 49-58 48-57 S.B. 49-58 47-56 N.B. 80.3 82.5 In Pace olm, ASEY COUNTY WHITE BEAR mnvEng4,*F TOWNSHIP mWI4CE 'R• 8 2010 POP. 10,949 M, GT. MI<R4R1 iM1 4wmc u. STVA" A4 G IXraVR4• � S > AUTHORIZED 55 MPH SPEED LIMIT PROPOSED 55 MPH SPEED LIMIT SP --m- SPEED SAMPLE X TRAFFIC SIGNAL 00000 2014 AADT 0 2000 DATE: . NE 2015 SCALE IN FEET 111,612 OF 16 M 2. SNPYYSWE U. L¢k[ Y0.C'CONXEXS dLLET 3L GCSTON GVE COenson w ml5 ST. 28 T, IX R2IN _u R22S Rtln \i 444R RtR�CROtUNTYRWASHINGTON v 11, Rt1U. T21-1 IWIP U.S DP,LLWOOD� o 2010 POP. 1,063 SPEED SAMPLES 29 30 30A 31 32 85th Percentile N.B. Speeds S.B. 47 40 44 51 57 45 40 42 51 57 10 MPH Pace N.B. S.B. 38-47 31-40 35-44 42-51 50-59 g 36-45 32-41 34-43 40-49 49-58 In Pace N.B. S.B. 71.5 87.9 80.0 79.1 78.4 83.3 86.6 84.4 70.9 81.9 • HUGO 2010 POP. 13,332 / g / c / I i31N P"P A09 ' li l6 u P' sEt6y� < PXpY. z ^Y 4yflNHY3 � )3it" SIT as �c.hf rE i ST. T3HN < pEq IiA4E E uN IT I `c, s PE93W X.T' FO't',n6xsg,� e t s gg sl / Yap ' x 32 Intl ST. TIM ] I W 17. FIN.,3N6 DR.. a _ 152n0a �P21�19 PIIN y b I �i XlY Trailer Cour' 3 136 m i ROSE MNxT MII � � ,B n 5t1+ ` "p IfYEu 01 i V'a m.xa ab` "1,4ItN� I E30A "KIN'�M41N w Q o LR1Ei —T�C. UENi Ii6mS ST. y / a !� - I411p sL N.o AUTHORIZED 35 MPH SPEED LIMIT AUTHORIZED 45 MPH SPEED LIMIT Oe AUTHORIZED 55 MPH SPEED LIMIT - RA PROPOSED 40 MPH SPEED LIMIT <1mc3T. N. . PROPOSED 45 MPH SPEED LIMIT - PROPOSED 55 MPH SPEED LIMIT " DIV �1—t+ SPEED SAMPLE _ ^ 1 TT. x TRAFFIC SIGNAL / co OOM 2014 AADT 9M 19t TJ IX PIIX ai 3T. Fl 1]T1N $T. N. v 0 20D0 SCALE IN FEET PACE 13 OF Is C 7 Q DATE: ANE 2015 1 III.N. va. i HUGO Rlz 2010 POP. 13,332 vc. 13T1" 3T. N. LJ 0:1 dark yenta}. Hu 9 o Join us for tbePark Dcntal Gr ITLTJ I i T 1 41 V ict or Hugo BKo Hugo, MN 55038 When: Fri .:. A paril 151: h - 1 - Refr sh merd s will be served. F Ie ase RSV F by Ap ril 8th, t o writ act @ hug ob usi asses s. co m o r by re p ly ing to t h s ema il. N� 7 11 Watershed Districts corff0 Brown's Creek APPLICATION FOR APPOINTMENT Sl Cro Xn-Marine- TO WATERSHED DISTRICT Comfort Lake -Forest Lake Carnelian -Marine St. Croix Ramsey -Washington Metro Watershed District Rice Creek INSTRUCTIONS: south Washington Valley Branch 1. Write the name of the Watershed District you are applying for in the space above. 2. All applicants will be interviewed by the County Board of Commissioners. 3. Review and Read the Notice of Rights Identified on the back of this form. (Please Print) NAME: Last First Middle ADDRESS. Street City State Zip TELEPHONE: Home Business FAX NO: E-MAIL ADDRESS. IF YOU RESIDE IN A TOWNSHIP, PLEASE LIST: ARE YOU ABLE TO ATTEND REGULARLY SCHEDULED MEETINGS HELD THE SECOND AND FOURTH WEDNESDAY OF EVERY MONTH AT 6:30 P.M? LIST EXPERIENCE, EDUCATION OR SKILLS THAT YOU HAVE THAT WOULD RELATE TO THE RESPONSIBILITIES OF A WATERSHED DISTRICT MANAGER: AVAILABILITY: WOULD YOU BE ABLE TO ATTEND REGULAR WATERSHED DISTRICT MEETINGS AND TAKE AN ACTIVE ROLE ON THE BOARD OF MANAGERS? ELIGIBILITY: DO YOU HOLD ANY ELECTED OFFICE, OR ANY APPOINTED POLICY-MAKING POSITION WITH THE COUNTY, STATE, OR FEDERAL GOVERNMENT? IF SO, PLEASE DESCRIBE: ORGANIZATIONAL EXPERIENCE: PLEASE DESCRIBE ANY EXPERIENCE YOU HAVE IN SUPPORTING OR DIRECTING A COMMITTEE, ASSOCIATION, BOARD, COOPERATIVE, COMMISSION, CLUB, OR OTHER GROUP: NATURAL RESOURCES BACKGROUND: PLEASE DESCRIBE ANY INVOLVEMENT OR SPECIAL INTEREST YOU HAVE HAD IN WATER, SOIL, FISH AND WILDLIFE, RECREATION, OR OTHER NATURAL RESOURCES ISSUES. PLEASE DESCRIBE YOUR IDEAS ABOUT WHAT MANAGEMENT ACTIVITIES NEED TO BE CARRIED OUT WITHIN THE WATERSHED DISTRICT: WHY DO YOU WANT TO BE A WATERSHED DISTRICT MANAGER? HAVE YOU EVER RECEIVED A VIOLATION NOTICE FROM A WATERSHED DISTRICT FOR ANY ACTIONS YOU HAVE TAKEN ON YOUR PROPERTY? YES NO DO YOU OWN ANY COMMERCIAL/INDUSTRIAL OR DEVELOPABLE PROPERTY IN THIS WATERSHED DISTRICT? ARE YOU AWARE OF ANY CURRENT OR POTENTIAL CONFLICTS OF INTEREST THAT YOU WOULD EXPERIENCE IF YOU ARE APPOINTED AS A WATERSHED DISTRICT MANAGER? NOTICE OF RIGHTS Under the Minnesota Government Data Practices Act Washington County is required to inform you of your rights as they pertain to private data collected from you. Private data is available to you, Washington County Administration, the department to which you are applying, and other entities as authorized by law, but not to the public without court order or your written consent. The purpose of the collected data is to determine your eligibility to participate on a commission or advisory board. Furnishing the requested data is voluntary, although refusal to supply the data may make you ineligible for an appointment. Names and home addresses of applicants for appointment to and members of an advisory board or commission are public, as are rank on eligibility list, job history, education, training and work availability. Once you are appointed, the data about you that is public is listed in Minn. Stat. 13.43, subd. 2. All other data about you as an applicant or board or commission member is private. RETURN THIS APPLICATION TO: WASHINGTON COUNTY Office of Administration Government Center 14949 62nd Street North P.O. Box 6 Stillwater, NIN 55082-0006 (651)430-6014 Ifyou need assistance due to disability or language barrier please call 430-6000 (TDD 439-3220) AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE AMON EMPLOYER April 2 016 April 2016 May 2016 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 27 28 29 30 31 Apr 1 2 11:45am Lunch with 6:00pm Food Shelf Pasta Emmer (Stella's on 97) Dinner (Legion) 3 4 5 6 7 8 9 7:00pm City Council Meeting 10 11 12 13 14 15 16 Severe Weather Week 7:00pm Parks - Michele Tornado Drills 12:00pm Park Dental m LBAE (Hugo Lindau Grd Breaking (14741 6:30pm BOZA Victor Hugo 7:00pm Planning Boulevard ) 17 18 19 20 21 22 23 S:00pm EDA Meets 7:00pm City Council 5:30pm Metro Cities Meetina Annual Meeting 7:00pm Historical (University Club) Commission 24 25 26 27 28 29 30 5:00pm Burger Night 6:30pm 8:00am Cleanup Day ] (Hugo Legion) 11:00am Kidz n Biz 7:00pm Workshop -Lions (Oneka Elem) Park Im 7:00pm Planning Meetings in Green are scheduled/posted meetings. 1 3/31/2016 11:05 AM May 2016 June2016 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa May 2016 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 1 2 3 4 5 6 7 7:00pm City Council Meeting 8 9 10 11 12 13 14 7:00pm Parks 6:30pm BCZA-- 7:00pm Planning Commis 15 16 17 18 19 20 21 5:00pm EDA Meets 7:00pm City Council Meetin 7:00pm Historical Commission 22 23 24 25 26 27 28 5:00pm Burger Night 6:30pm BOZA 71 (Hugo Legion) 7:00pm Planning Commisison 29 30 31 Jun 1 2 3 4 Memorial Da Meetings in Green are scheduled/posted meetings. 2 3/31/2016 11:05 AM