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HomeMy WebLinkAbout2014.03.03 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MARCH 3, 2014 Mayor Weidt called the meeting to order at 7:06 p.m. PRESENT: Bronk, Haas (was present via Skype), Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Planner Rachel Juba, Community Development Intern Connor Schaefer, and City Clerk Michele Lindau Approval of Minutes for February 1, 2014 Sledding Party Bronk made motion, Petryk seconded, to approve the minutes for the February 1, 2014 Sledding Party as presented. All Ayes. Motion carried. Approval of Minutes for February 3, 2014 City Council Meeting Petryk made motion, Klein seconded, to approve the minutes for the February 3, 2014 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for February 15, 2014 Hugo Fire Department Annual Banquet Bronk made motion, Klein seconded, to approve the minutes for the Hugo Fire Department Annual Banquet on February 15, 2014 as presented. All Ayes. Motion carried. Approval of Minutes for February 18, 2014 Goal Setting Workshop Klein made motion, Bronk seconded, to approve the minutes for the 2014 Goal Setting Workshop as presented. All Ayes. Motion carried. Approval of Minutes for February 24, 2014 165' Street Neighborhood Meeting Petryk made motion, Klein seconded, to approve the minutes for the 165th Street Neighborhood meeting as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 3, 2014 Page 2 of 9 Approval of Minutes for February 26, 2014 Business Networking Breakfast Bronk made motion, Klein seconded, to approve the minutes for the February 26, 2014 Business Networking Breakfast as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Bronk seconded, to approve the agenda as presented. All Ayes. Motion carried. Swearing in of Safety Captain Bob Bieniek and Engineers Matt Richardson and Doug Millard At its February 3, 2014 meeting, the Council approved the appointment of the Bob Bieniek as Safety Captain and Doug Millard as Engineer on Hugo Fire Department. Fire Chief Kevin Colvard conducted the swearing in of Bob and Doug to their new positions. Firefighter Matt Richardson was not available because he was responding to an emergency call. Matt will be sworn in at a future meeting Approval and Swearing in of Quality Assurance Lieutenant Ross Hoernemann, Administrative Lieutenant David Jensen and Safety Lieutenant Jim Roettger Fire Chief Kevin Colvard recommended the approval of the appointment of Ross Hoernemann as Quality Assurance Lieutenant, David Jensen as Administrative Lieutenant, and Jim Roettger as Safety Lieutenant on the Hugo Fire Department. Weidt made motion, Klein seconded, to approve Ross Hoernemann as Quality Assurance Lieutenant. All Ayes. Motion carried. Fire Chief Kevin Colvard conducted the swearing in of Ross as the new Quality Assurance Lieutenant. Weidt made motion, Bronk seconded to approve David Jensen as Administrative Lieutenant and Jim Roettger Safety Lieutenant. All Ayes. Motion carried. Fire Chief Kevin Colvard conducted the swearing in of Jim as the new Safety Lieutenant. Dave was not present, and he will be sworn in at a future meeting. Fire Department Annual Report — Fire Chief Kevin Colvard Fire Chief Kevin Colvard presented the 2013 Fire Department Annual Report to the Council. Kevin provided a breakdown of the 601 calls the Department responded to in 2013. Approximately 80 percent of the call were rescue and medical calls. He spoke about their Hugo City Council Meeting Minutes for March 3, 2014 Page 3 of 9 ongoing efforts to educate the public to eliminate the number of false alarms they responded to. Kevin explained there were 27 trained EMTs with a total of 1,464 drill hours. The department was continuing to provide leadership development training. The Council discussed with Kevin the Heart Safe Community designation, and their push to get people trained in CPR. The Department has four CPR instructors and trained 232 people last year. They are also identifying and mapping where Automatic External Defibrillators (AED) are located in the community. There are AEDs in three of Hugo's public buildings. The Fire Department is also reaching out to businesses, schools and churches. Mayor Weidt called for a short recess and called the meeting back to order at 7:50 p.m. Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda item: 1. Approval of Claims 2. Approve Performance Review for Building Department Secretary Debi Close 3. Approve Lawful Gambling Exempt Permit for Pheasants Forever Banquet at Sal's Angus Grill on March 31, 2014 4. Approve Resolution Approving CUP Amendment for Randy Nugent at 15183 Freeland Avenue North 5. Approve City Council Focus Goals for 2014 6. Approve Resignation of EDA Commissioner Jim Bever and Advertisement for Vacancy 7. Approve Advertisement for Public Works Seasonal Employees 8. Approve Xcel Energy Overhead Power Line Replacement north of 130th Street North All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For the past eight years, Debi has performed customer service duties both at the front counter and on the telephone scheduling inspections with contractors. Debi also works as the secretary to the Parks and Recreation Commission. Adoption of the Consent Agenda approved the annual performance review for Building Department Receptionist Debi Close. Hugo City Council Meeting Minutes for March 3, 2014 Page 4 of 9 Approve Lawful Gambling Exempt Permit for Pheasants Forever Banquet at Sal's Angus Grill on March 31, 2014 Pheasants Forever has applied for a Lawful Gambling Exempt Permit to allow the sale of raffle tickets at its banquet on Monday, March 31, 2014 at Sal's Angus Grill. Adoption of the Consent Agenda approved the Lawful Gambling permit for this event. Approve Resolution Approving CUP Amendment for Randy Nugent at 15183 Freeland Avenue North Applicant Randy Nugent requested approval of a Conditional Use Permit (CUP) amendment to allow a motor vehicle repair business on property located at 15183 Freeland Avenue North. The applicant currently leases out half the building, 4,800 square feet, to a motor vehicle repair business called ATR Auto Repair. The applicant has a CUP for exterior storage on the property. At its February 13, 2014 meeting, the Planning Commission considered the request and held a public hearing. There was no one that spoke at the public hearing. The Planning Commission recommended approval of the request subject to the conditions listed in the CUP. Adoption of the Consent Agenda approved RESOLUTION 2014 — 6 APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR TO ALLOW A MOTOR VEHICLE REPAIR BUSINESS USE ON THE PROPERTY LOCATED AT 15183 FREELAND AVENUE NORTH. Approve City Council Focus Goals for 2014 On Tuesday, February 18, 2014, the Council held its annual Goal Setting Session. Fire Chief Kevin Colvard, Planner Rachel Juba, and Parks Planner Shayla Syverson reviewed the goals of the respective departments, and Council discussed what they felt was important to accomplish in the next year as well as ongoing priorities. Adoption of the Consent Agenda approved the 2014 Annual Focus Goals and Ongoing Priorities as presented. Approve Resignation of Economic Development Authority Commissioner Jim Bever and Advertisement for Vacancy EDA Commissioner Jim Bever has submitted his letter of resignation from the EDA effective after the next meeting of the EDA on March 11, 2014. Adoption of the Consent Agenda approved the letter of resignation and the advertisement for vacancy. Approve Advertisement for Public Works Seasonal Employees For the past several years, the City has hired personnel filling the equivalent of five seasonal Public Works positions to help maintain the City's park system and building grounds as well as assist in road patching crews and other work as needed. Adoption of the Consent Agenda approved the advertisement for Public Works Seasonal employees. Hugo City Council Meeting Minutes for March 3, 2014 Page 5 of 9 Approve Xcel Energy Overhead Power Line Replacement North of 130th Street North Xcel Energy Inc. requested to rebuild and replace a transmission overhead power line (115kV) in Hugo due to federal ground clearance requirements. The entire project extends approximately 1/2 mile from the Minnesota Pipeline Company substation west of TH 61 to the east to Goodview Avenue, just north of 130th Street. The project will include the replacement of 12 pole structures. The existing 55 foot tall single wood pole structures are proposed to be replaced with 65-70 foot tall single wood pole structures. The projects meets the requirements to allow the lines to be replaced above ground because the lines are high voltage at I I5kV for the transmission lines. Staff is comfortable with the installation of the overhead lines as Xcel Energy Inc. proposed. Adoption of the Consent Agenda approved the request to rebuild and replace the overhead transmission and distribution lines. Approve Resolution Approving Fox Meadows Preliminary Plat and IUP for Off-site Directional Sign Meridian Land Company applied for preliminary plat approval for 57 lots on 21.97 acres to be known as "Fox Meadows". The applicant is also requesting approval of an Interim Use Permit for an off-site directional sign for the residential development. The proposed development is located north of 125th Street, east of Highway 61, and south of Beaver Ponds development. At its February 13, 2014 meeting, the Planning Commission considered and held a public hearing on the applications. There were two residents that spoke at the public hearing. The Planning Commission unanimously recommended approval subject to the conditions in the resolutions. Council Member Haas removed this from the Consent Agenda to inquire on the soil requirements for infiltration and the reuse of storm water. City Administrator Bryan Bear replied that the final plat will be accompanied by a Development Agreement with a requirement that appropriate topsoil be in place. City Engineer Jay Kennedy explained that the Oneka Ridge Golf Course reuse project will be in operation this year, and staff was working with RCWD to work out the details for infiltration credits. Those requirements will be outlined in the Development Agreement. Haas made motion, Klein seconded, to approve RESOLUTION 2014-7 APPROVING PRELIMINARY PLAT FOR MERIDIAN LAND COMPANY FOR "FOX MEADOWS" ON PROPERTY LOCATED EAST OF HIGHWAY 61 AND NORTH OF 125TH STREET and RESOLUTION 2014 — 8 APPROVING AN INTERIM USE PERMIT FOR A TEMPORARY OFF-SITE RESIDENTIAL DEVELOPMENT DIECTIONAL SIGN TO BE LOCATED ON PROPERTY AT 12493 FOREST BOULEVARD NORTH. All Ayes. Motion carried. Approve Hiring of Connor Schaefer as New Community Development Intern At its December 16, 2013 meeting, Council authorized the advertisement for a Community Development Intern to replace Eric Maass. Staff received 17 applications, conducted interviews Hugo City Council Meeting Minutes for March 3, 2014 Page 6 of 9 with eight of the applicants, and found Connor Schaefer to be the best fit for the position. Connor began work at Hugo City Hall on February 18, 2014. Mayor Weidt removed this from the Consent Agenda to introduce Connor, who was in the audience. Weidt made motion, Petryk seconded, to approve the hiring of Connor Schaefer as the New Community Development Intern. All Ayes. Motion carried. Storm Water Pollution Prevention Program (SWPPP) — Senior Engineering Technician Steve Duff Each year, the City of Hugo is required to hold a public hearing in order to take public comment on the City's Stormwater Pollution Prevention Plan (SWPPP) as part of the City's MS4 NPDES permit with the Minnesota Pollution Control Agency. The City scheduled a public hearing for this evening at Hugo City Hall to present and discuss the Storm Water Pollution Prevention Plan (SWPPP). Senior Engineer Technician Steve Duff presented the SWPPP to the Council outlining City activities as a result of implementing the SWPPP. Steve explained that there were some new rules but not a lot of changes. He talked about illicit discharge and how to prevent it by educating the public. Mayor Weidt opened the public hearing to take public comment on the City's SWPPP. There was no one who spoke, and the Mayor closed the public hearing. The public hearing is a statutory requirement and no additional Council action was necessary. 165t' Street Improvement Project At its February 3, 2014 Council meeting, staff held a public hearing to consider improvements to 165th Street and Ingersoll Avenue. The residents who spoke at the public hearing were generally opposed to the project, which contradicted what Council and staff heard from residents at the neighborhood meeting held on November 14, 2013. Staff was directed to hold another neighborhood meeting encouraging all affected residents to attend. This meeting was held on February 24, 2014. City Engineer Jay Kennedy provided an update to the Council on this meeting. Jay stated that topics at the meeting centered on traffic and speed limits, and the Council discussed whether a speed study should be done. Hugo City Council Meeting Minutes for March 3, 2014 Page 7 of 9 Klein made motion, Klein seconded, to approve RESOLUTION 2014-9 AUTHORIZING THE MINNESOTA DEPARTMENT OF TRANSPORTATION (MNDOT) TO COMPLETE A SPEED STUDY ON 165TH STREET BETWEEN STATE TRUNK HIGHWAY NO. 61 AND COUNTY STATE -AID HIGHWAY NO. 4 (170TH STREET). All Ayes. Motion carried. Klein made motion, Petryk seconded, to send out notices to the residents informing them that this item will be discussed at the March 17, 2014 Council meeting All Ayes. Motion carried. Update on the Yellow Ribbon Network Council Members Phil Klein and Chuck Haas reported to Council on the Yellow Ribbon Network activities held recently. Haas thanked the Bald Eagle Sportsman Association for being the sponsors of the February Hamburger Night where 125 hamburgers were sold. This month, Oneka Ridge Golf Course will be the sponsors. On March 29th, the YRN will hold the Welcome Home Pheasant Hunt at Wild Wings Game Farm, and they are looking for sponsors. Haas said that there are Hugo residents who will be deployed this spring to Afghanistan. A packing event will be held on April 12, 2014, and the YRN is welcoming donations. Schedule Joint Meeting with Economic Development Authority and Planning Commission The Planning Commission requested a joint meeting with the City Council and the EDA to discuss the Downtown Development Guidelines and Market Study completed by Maxfield Research. Petryk made motion, Bronk seconded, to schedule the joint meeting for April 10, 2014 at 7 p.m. (This was changed in the next motion.) All Ayes. Motion carried. Schedule Joint Meeting with Parks Commission for Wednesday, April 23, 2014 The Parks, Recreation and Open Space Commission had requested a joint meeting with the Council to discuss the future of recreational programing in Hugo. The Parks Commission suggested scheduling this meeting for Wednesday, April 23, 2014 at 7 p.m. Weidt made motion, Bronk seconded, to schedule the joint meeting with the Parks Commission meeting for Wednesday, April 9, 2014, and reschedule the joint meeting with the Planning Commission and the Economic Development Authority meeting for Thursday, April 24. All Ayes. Motion carried Hugo City Council Meeting Minutes for March 3, 2014 Page 8 of 9 Joint Water Utility Feasibility Study on March 13, 2014 A meeting is scheduled to discuss the joint water utility feasibility study being done by Barr Engineering. This meeting is scheduled for Thursday, March 13, 2014 at 6 p.m. at the Lino Lakes Community Room. Petryk made motion, Klein seconded, to schedule the meeting to discuss the Joint Water Utility Feasibility Study on Thursday, March 13, 2014 at Lino Lakes Community Room at 6 p.m. All Ayes. Motion carried. Washington County League of Local Governments Event on March 31, 2014 The Washington County Board of Commissioners is holding the 2014 League of Local Governments Event on Monday, March 31, 2014 from 5-7p.m. at the Lake Elmo Events Center in Lake Elmo. Speakers will talk about economic development in Washington County and throughout the Twin Cities region. Petryk made motion, Klein seconded, to schedule a meeting for the Washington County League of Local Governments on March 31, 2014. All Ayes. Motion carried. Spring Cleanup Day Saturday, April 26, 2014 An annual cleanup day to be hosted by the City of Hugo and Washington County has been scheduled for Saturday, April 26, 2014. This Cleanup event is an opportunity for Hugo residents to dispose of their old household items as well as hazardous household products. The event will be from 8 am — noon at the Hugo Public Works Building. Kidz n' Biz Saturday, April 26, 2014 The Annual Kidz n' Biz Fest will take place on Saturday, April 26, 2014 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m. Hugo Business Association Member Cindy Petty talked about some of the activities that will be available for the children at the festival. Petryk made motion, Bronk seconded, to schedule a meeting for the Kidz n' Biz Fest on Saturday, April 26, 2014 from 11 a.m. to 2:00 p.m. All Ayes. Motion carried. Update on Bonding Bill Mayor Weidt asked for an update on the Bonding Bill. City Administrator Bryan Bear stated that staff was working with legislators on a bonding bill proposal that has been submitted to the MN House of Representatives and the MN State Senate by Representatives Linda Runbeck and Matt Hugo City Council Meeting Minutes for March 3, 2014 Page 9 of 9 Dean along with Senator Roger Chamerlain. The bonding proposal is for water reuse projects in Hugo, specifically for projects in the Waters Edge neighborhood, CSAH 4 right-of-way, and Beaver Ponds neighborhood. Adiourn Klein made motion, Bronk seconded, to adjourn at 8:41 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk