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HomeMy WebLinkAbout2014.03.17 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MARCH 17, 2014 Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Bronk, Haas (was present via Skype), Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Assistant City Attorney Josh Brekken, City Engineer Jay Kennedy, Planner Rachel Juba, and City Clerk Michele Lindau Approval of Minutes for the March 3, 2014 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting on March 3, 2014 as presented. All Ayes. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Recognition of Economic Development Authority Commissioner Jim Bever At its March 3, 2014 meeting, Council approved the resignation of EDA Commissioner Jim Bever. Jim had served on the EDA since the Commission was formed in September, 2004. The Council thanked him for his work on the EDA and his contribution to the community. Mayor Weidt presented Jim with a Certificate of Appreciation for his ten years of volunteer service on the Economic Development Authority. Approval of the Consent Agenda Bronk made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Annual Performance Review for Finance Director Ron Otkin Approve Lawful Gambling Exempt Permit for the Tanya Fox Benefit Approve Intergovernmental Agreement Regarding Water Supply All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for March 17, 2014 Page 2 of 5 Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 25 years, Ron has conducted duties related to the City's Finance Department which includes the annual preparation of the City's budget as well as financing of public improvement projects and accounts payable and accounts receivable. Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin. Approve Lawful Gambling Exempt Permit for the Tanya Fox Benefit The Hugo American Legion Post Auxiliary applied for a Lawful Gambling Exempt permit to conduct raffles at a benefit to be held for Tanya Fox, who is suffering from Postural Orthostatic Tachycardia Syndrome. The benefit will be held on Saturday, May 17, 2014 at the Hugo American Legion from noon to 8 p.m. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the Tanya Fox Benefit. Approve Intergovernmental Agreement Regarding Water Supply The Washington County Municipal Water Coalition (WCMWC) was formed to serve as a forum for sharing information and discussing issues facing cities in regard to supplying sufficient and potable water to their communities to meet their current needs and projected growth while protecting surface water features. An Intergovernmental Agreement Regarding Water Supply has been drafted for the purpose of committing 13 Washington County cities to collaborate and share information, as well as work together on state and regional policy matters. Adoption of the Consent Agenda approved the IGA Regarding Water Supply, subject to review by the City Attorney. Discussion on 165t1 Street Improvement Project At the February 3, 2014 Council meeting, staff held a public hearing to consider improvements to 1651h Street and Ingersoll Avenue. The Council also held neighborhood meetings on November 14, 2013 and on February 24, 2014 to gather public input on the project. At its March 3, 2014 meeting, Council approved a resolution for a speed study to be done on 1651h Street and directed staff to notify the residents that the project will be discussed again at this Council meeting on March 17th. Staff provided Council a resolution ordering the improvement and the preparation of plans and specs for the project. City Engineer Jay Kennedy provided the background and explained the proposed improvements. Staff was not recommending to realign 165th Street/Ingersoll Avenue intersection due to traffic data and resident feedback. Also not recommended with the project was the widening of the roadway for non -motorized uses due to the additional cost and previous discussions. The Council expressed appreciation for all those who provided their input on the project. Klein made motion, Bronk seconded, to approve RESOLUTION 2014-10 ORDERING IMPROVEMENT AND ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE PROPOSED 165TH STREET IMPROVEMENTS. Ayes: Haas, Klein, Petryk, Bronk, Weidt Nays: None Motion carried. Hugo City Council Meeting Minutes for March 17, 2014 Page 3 of 5 Update on Joint Water Feasibility Study Meeting A joint meeting was held on Thursday, March 13, 2013 at the Lino Lakes Community Center to consider a proposal by Barr Engineering for a Joint Water Utility Feasibility Study. City Administrator Bryan Bear explained that the purpose of the study was to consider the feasibility of combining different aspects of municipal water system infrastructure between the Cities of Centerville, Circle Pines, Columbus, Hugo, Lexington, and Lino Lakes. He further explained that the cities have also been working collaboratively on sharing services within the building departments and the public works departments, and in salt brine usage, which the cities received an environmental leadership award. The Joint Water Utility Feasibility Study is only one of many things the six cities collaborate on. Update on Water Resource Committee At its December 16, 2014 meeting, Council appointed Council Member Haas, Mayor Weidt, City Administrator Bryan Bear, City Engineer Jay Kennedy, Finance Director Ron Otkin, and Public Works Director Scott Anderson to serve on a Water Resource Committee to work on several water conservation issues. City Administrator Bryan Bear explained that the committee has been working on the two issues that have the biggest impact. The Committee has reviewed the City's Stormwater Plan and recommended changes. Revisions were reviewed by the Planning Commission at their meeting on March 13, 2014, and they agreed with the changes. It will be presented to the Council at their next meeting. The Committee has also been discussing stormwater reuse projects. The reuse project at the Oneka Ridge Golf Course was nearly complete and would be operational in the spring. Staff has been working with State Legislators on a bonding bill in the MN House of Representatives and in the State Senate for funding for three other water reuse projects. Bryan recognized the cooperation the City has received from Representative Matt Dean, Representative Linda Runbeck and Senator Roger Chamberlain. The Washington County Commissionesr will consider supporting the bonding bill publically at their next board meeting. No formal action was taken. Update on Bald Eagle Lake Outlet At its September 3, 2013 meeting, Council authorized staff to apply for a DNR grant for repairs to the Bald Eagle Lake outlet structure under 129th Street North, at the north end of the lake. There have also been discussions with the Rice Creek Watershed District for funding for this project. Jay Kennedy explained that the ownership of the structure is still unclear. Over the past years, the City had prepared plans for replacing the structure. The plans were approved by MnDOT and some funding was received. The DNR also considers the structure to be a dam, and an application has been submitted to the DNR for funding through their Dam Safety Program. Rice Creek Watershed District does not consider it to be a part of the ditch system. It is not included in their CIP; therefore no direct funding is available, but there may be water quality funding if the project is expanded. Staff also met with the Bald Eagle Lake Homeowners Association, who is interested in seeing the structure fixed. Hugo City Council Meeting Minutes for March 17, 2014 Page 4 of 5 The total cost of the project is $600,000. The City received $252,000 in funding from the MnDOT. The DNR has included $250,000 in their bonding request, and it is seventh on the DNR's list of projects. Jay explained that the outlet will soon be seeing a lot of water going through the structure with the spring melt and requested Council approve up to $20,000 be spent in maintaining the dam. The Council discussed collaboration with other agencies that may have a vested interest in the lake. Klein made motion, Bronk seconded, to approve up to $20,000 to maintain the structure since it was a safety issue. Ayes: Bronk, Klein, Petryk, Weidt Nay: Haas Motion carried. Update on Thrive MSP 2040 Preliminary Forecasts At its November 4, 2013 meeting, Council discussed Thrive MSP 2040 and the preliminary forecasts included in the plan for the City of Hugo. Planner Rachel Juba explained that Thrive MSP is a long-range plan for the seven county metro region that includes forecasts of population, households and employment. The population numbers in the initial forecast were significantly lower for Hugo than the 2030 forecast used in the City's last Comprehensive Plan for the development of infrastructure and the MUSA area. In developing the 2030 Comprehensive plan, the forecasted population was 40,000 people by 2040, and the preliminary forecast had been lowered to 23,200. Staff was directed to send a letter to the Metropolitan Council requesting the forecasts be revised to a population of 40,000 people by 2040. On February 19, 2014, the Met Council released the revised population forecast for Hugo at 31,300 and are allowing another comment period, which will end on April 28, 2014. The Council discussed the employment forecasts and their support of small business. They also talked about possible regulations on water. The Council was generally satisfied with the revised population forecasts. No formal action was taken. Update on Yellow Ribbon Network Council Members Chuck Haas and Phil Klein provided an update on the activities of the Yellow Ribbon Network. Haas stated that he has received "thanks" for holding the upcoming Pheasant Hunt. He also stated that Oneka Ridge Golf Course is March's Hamburger Night sponsor. On April 12, 2014, there will be a "Shop, Ship and Share" program, and a list of needed items can be found on the City's website and they can be dropped off at City Hall. Reschedule the April 24t' Joint CC, PC, and EDA Meeting At its March 3, 2014 meeting, the Council had scheduled a joint meeting with the Planning Commission and the EDA to discuss the Downtown Development Guidelines and Market Study completed by Maxfield Research. The meeting was scheduled for Thursday, April 24, 2014; however, Metro Cities Annual meeting is the same evening and should be attended by City Administrator Bryan Bear, who is a member of the Metro Cities Board. Hugo City Council Meeting Minutes for March 17, 2014 Page 5 of 5 Petryk made motion, Klein seconded, to reschedule the CC, PC, and EDA joint meeting to Thursday, May 8 at 7. p.m. All Ayes. Motion carried. Movie Night Friday, March 21, 2014 City Administrator Bryan Bear informed Council that a Family Movie Night will be held at Oneka Elementary School in the gymnasium on Friday, March 21, 2014. The moving showing will be Smurfs 2 and will begin at 7:00 p.m. Hugo Good Neighbors Food Shelf Pasta Dinner on Saturday, March 22, 2014 City Administrator Bryan Bear informed Council that the Hugo Good Neighbors Food Shelf is holding a Pasta Dinner Fundraiser on Saturday, March 22, 2014 from 6-9 p.m. to benefit the Food Shelf. The dinner will be held at the Hugo America Legion and catered by Donatelli's. Tickets are available at the Lake Area Bank and Postal Credit Union in Hugo. Washington County League of Local Government Event on Monday, March 31, 2014 City Administrator Bryan Bear reminded the Council that the Washington County Board of Commissioners will sponsor the Washington County League of Local Government Event on Monday, March 31, 2014 at the Lake Elmo Inn Event Center in Lake Elmo from 5-7 p.m. Staff has scheduled this as a meeting of the Council. Adjournment Klein made motion, Bronk seconded, to adjourn at 8:25 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk