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HomeMy WebLinkAbout2014.04.07 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON APRIL 7, 2014 Mayor Weidt called the meeting to order at 7:02 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Public Works Director Scott Anderson, Parks Planner Shayla Syverson, Planner Rachel Juba, and City Clerk Michele Lindau Approval of the Minutes for the February 5, 2014 Waters Edge Board Meeting Petryk made motion, Klein seconded, to approve the minutes for the Waters Edge Board Meeting on February 5, 2014 as presented. All yes. Motion carried. Approval of the Minutes for the March 17, 2014 City Council Meeting Klein made motion, Bronk seconded, to approve the minutes for the City Council meeting on March 17, 2014 as presented. All Ayes. Motion carried Approval of the Minutes for the March 22, 2014 Hugo Good Neighbor Food Shelf Pasta Dinner Klein made motion, Petryk seconded, to approve the minutes for the Hugo Good Neighbor Food Shelf Pasta Dinner held on March 22, 2014 as presented. All Ayes. Motion carried. Cindy Petty from the Food Shelf informed Council that over $6,000 was raised at the dinner, and they have just signed the purchase agreement for the land. Approval of the Minutes for the March 31, 2014 Washington County League of Local Government Event Klein made motion, Petryk seconded, to approve the minutes for the Washington County League of Local Government Event held on March 31, 2014 as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 7, 2014 Page 2 of 9 Approval of the Agenda Weidt made motion, Bronk seconded, to approve the agenda as amended: Add to Council Presentations: Update on Peddler Permits Remove from Consent Agenda: Resolution Approving Advertisement for Bids for 165t" St. Project Approve Sale of 2004 Sterling Plow Truck All Ayes. Motion carried. Award of Grant from FM Global — Hugo Fire Department Fire Chief Kevin Colvard explained that Hugo Fire Department Administrative Lieutenant David Jensen was successful in applying for and receiving a grant from FM Global for preplan software. The grant totaling $3,600 will be used for the purchase of software and hardware to help the Department gather information on buildings within the City for emergency planning. Lieutenant Jensen explained the preplan software would be used to make drawings of commercial structures showing where hazardous materials were and other information that would assist in fighting the fire. The grant would also go towards IPad tablets to use in fire trucks to maintain the electronic drawings and have them at the scene. Clayton Cantrell from FM Global expressed gratitude for the Fire Department for everything they do, and he congratulated the Department on receiving the grant. 2013 Park, Recreation, and Open Space Commission Annual Report Parks Planner Shayla Syverson presented the 2013 Annual report for the Park, Recreation, and Open Space Commission. She spoke about maintenance and improvements to some of the parks and trails, items that related to the White Bear Lake Athletic Facility Study, and activities held at the parks over the past year. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda item: Approval of Claims Approve Renewal of 2 a.m. Closing Time for Sal's Angus Grill Approve Renewal of 2 a.m. Liquor License for Blue Heron Grill, Inc. Approve Purchase of 2015 Ford Truck (Replacement for Engineering Department) Approve Purchase of 2015 Ford Truck (Replacement for Public Works Department) Approve Special Event Permit for the Blacksmith Lounge Approve Recommendation from EDA for Donation to Hugo Business Association and Co -Sponsorship of Hugo Kidz `n Biz Fest Approval of Realtor Contract to Broker/Market the City -Owned Property All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 7, 2014 Page 3 of 9 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Renewal of 2 a.m. Closing Time for Sal's Angus Grill Sal's Angus Grill, 12010 Keystone Avenue North, applied for renewal of its 2:00 a.m. closing time license. Adoption of the Consent Agenda approved the 2:00 a.m. closing time for Sal's Angus Grill. Approve Renewal of 2 a.m. Closing Time for Blue Heron Grill, Inc. Blue Heron Grill, Inc., 14725 Victor Hugo Boulevard, applied for renewal of its 2:00 a.m. closing time license. Adoption of the Consent Agenda approved the renewal of the 2:00 a.m. closing time for the Blue Heron Grill. Approve Purchase of 2015 Ford Truck (Replacement for Engineering Department) Included in the City's 2014 Budget is funding for the purchase of 3/4 ton pickup truck to replace the Engineering Department's aging 2003 Chevrolet pickup truck (109-03). Staff recommended purchasing a 2015 Ford F-250 pickup truck from Midway Ford. This truck will be purchased through a MnDOT contract using the Cooperative Purchasing Venture (CPV) assuring the City of a fair and discounted price of $29,075 plus tax and licensing. The cost of this truck is as expected and staff has budgeted appropriately for the replacement. Adoption of the Consent Agenda approved the purchase of a Ford F-250 from Midway Ford. Approve Purchase of 2015 Ford Truck (Replacement for Public Works Department) Included in the City's 2014 Budget is funding for the purchase of 3/4 ton pickup truck to replace the Public Works Department's aging 2004 Chevrolet pickup truck (108-04). Staff recommended purchasing a 2015 Ford F-250 pickup truck from Midway Ford. This truck will be purchased through a Mn/DOT contract using the Cooperative Purchasing Venture (CPV) assuring the City of a fair and discounted price of $29,075 plus tax and licensing. The cost of this truck is as expected and staff has budgeted appropriately for the replacement. Adoption of the Consent Agenda approved the purchase of the Ford F-250 from Midway Ford. Approve Special Event Permit for the Blacksmith Lounge The Blacksmith Lounge Restaurant submitted a Special Event Permit application and is requesting approval of 14 events that will be hosted on their property between April and October of 2014. Staff believes that the Blacksmith Lounge has done a good job organizing the events in past years. Adoption of the Consent Agenda approved the Special Event Permit for the Blacksmith Lounge for events held in 2014. Approve Recommendation from EDA for Donation to Hugo Business Association and Co - Sponsorship of Hugo Kidz `n Biz Fest At its March 11, 2014 meeting, the Hugo Economic Development Authority (EDA) discussed Co -Sponsorship of the Annual Kidz `n Biz Fest with a donation of $750 to the Hugo Business Hugo City Council Meeting Minutes for April 7, 2014 Page 4 of 9 Association (HBA) for the event. Adoption of the Consent Agenda approved the donation to the HBA for $750 as recommended by the EDA. Approve Realtor Contract to Broker/Market the City Owned Property At its July 15, 2013 meeting, the City Council authorized the EDA to send out RFQ's for commercial realtors to market the City owned properties on Highway 61. In late August, the RFQ's were sent out for proposals. The EDA received four proposals and, after evaluation, chose to interview two commercial realtor teams. After conducting the interviews at its February 11, 2014 meeting, the EDA recommended High Pointe Realty and Wakota Commercial Advisors as the realtors to market the City owned property in downtown. Adoption of the Consent Agenda approved the contract between the City and the realtors, subject to the City Attorney's approval. Resolution Approving Advertisement for Bids for 165' Street Proiect At its March 17, 2014 meeting, the Council approved the resolution ordering the 165th Street Improvement Project and the preparation of plans and specifications. This is a mill and overlay project for 165th Street and Ingersoll Avenue between TH61 and CSAH 4. This item was removed from the Consent Agenda and will be considered at the April 21, 2014 meeting. Approve Sale of 2004 Sterling Plow Truck Approved at the November 18, 2013 City Council meeting was the purchase of a 2015 Mack plow truck for the Public Works Department. This truck replaced the aging 2004 Sterling single axle plow truck (204-04). Also at that meeting, Council authorized staff to advertise and hold a sealed bid opening for the sale of the 2004 Sterling plow truck. Staff was pleased to inform the Council that a high bid of $48,751.00 was submitted by the City of Freeport, MN. This was removed from the Consent Agenda by Mayor Weidt to allow Public Works Director Scott Anderson to provide further background on the sale of the truck. Weidt made motion, Haas seconded, to approve the sale of the 2004 Sterling Plow truck to the City of Freeport, MN for the amount of $48,751.00. All Ayes. Motion carried. Approve Award of Bid for the 2014 Dust Control Proiect At its February 3, 2014 meeting, the Hugo City Council authorized City staff to advertise and receive bids for the 2014 dust control project. Bids were received and opened on March 27, 2014 for this contract. Public Works Director Scott Anderson explained that dust control is applied to all of the gravel roads, and they have received positive feedback from residents. Hass made motion, Bronk seconded, to award the dust control contract to Envirotech, Inc to apply Calcium Chloride at $.917 per gallon. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 7, 2014 Page 5 of 9 Approve Award of Bid for the 2014 Seal Coating Proiect At its February 3, 2014 meeting, the Hugo City Council authorized City staff to advertise and receive bids for the 2014 seal coat project. Bids were received and opened on March 27, 2014 for this contract. Public Works Director Scott Anderson explained the project area and stated that two bids were received. Some of the funding for the project comes from State Aid Maintenance dollars. Haas made motion, Klein seconded, to award the bid to the low bidder, Pearson Brothers, Inc., at $145,565.47. All Ayes. Motion carried. Approve Award of Bid for the 2014 Gravel Road Resurfacing Project At its February 3, 2014 meeting, the Hugo City Council authorized City staff to advertise and receive bids for the delivery of gravel for the City's gravel road resurfacing project. Bids were received and opened on March 27, 2014 for this contract. Public Works Director Scott Anderson explained that new gravel specification and dust control are producing higher quality roads that last longer. Two bids were received. Haas made motion, Petryk seconded, to approve the award of contract to MJ Raleigh Trucking to supply Class 5 modified (60% crushed) aggregate at $8.18 per ton. All Ayes. Motion carried. Update and Discussion on Stormwater Plan At its December 16, 2013 meeting, the Council formed a Committee to work on issues related to water conservation. One of the issues the Committee worked on was revisions to the City's Stormwater Policy. The Planning Commission considered these revisions at their March 13, 2014 meeting and provided comment. Planner Rachel Juba talked about the process. The existing Stormwater Management Plan was adopted in 1998. Stormwater management plans are required to be updated every ten years with rhe Comprehensive Plan and must be consistent with Watershed District Rules. The Rice Creek Watershed District was in the process of revising the rules when the 2030 Comprehensive Plan was approved in 2010. The Metropolitan Council approved the Plan with the condition that the Stormwater Management Plan be completed once the rules were revised. The RCWD competed their revisions to the rules last summer, and the City is now updating the Plan. Bob Barth, WSB and Associates, presented the goals and policies to reduce, reuse, and replenish the City's water resources and the need the need to do this on a regional basis. He talked about the Oneka Ridge Golf Course water reuse project and what it meant for development. The Council discussed the changes the RCWD made in their ponding and infiltration policies due to pressure from the City of Hugo. Council also talked about the need for the District to be involved in appropriation permits. Hugo City Council Meeting Minutes for April 7, 2014 Page 6 of 9 Weidt made motion, Petryk seconded, to approve changes in the policy statements as outlined in the revised stormwater management plan. All Ayes. Motion carried. Update on Broadband Committee At its April 1, 2013 meeting, the Council established a committee with residents in the rural areas of Hugo who are underserved in high speed internet connection to work together on a solution. Council Member Klein was appointed as the Chair of this committee. Over the past year, the committee has been working with the City's cable provider Comcast and phone provider Century Link to determine what areas are served and with what speeds. City Administrator Bryan Bear explained that wired service is faster than wireless, and most residents can choose between Comcast and Century Link for service except those in the rural area. Governor Dayton had set a goal of extending broadband service to the entire state by 2015. Staff has been following developments at the legislature on several bills relating to this issue. Bills include $25 million in funding to extend service to unserved and underserved areas, and $450,000 for mapping of the state. Staff has also been in discussion with Washington County and will be meeting with the Office of Broadband. Council Member Klein talked about how cost is a factor and that changes need to be made at the state level. Klein made motion, Petryk seconded, to direct staff reach out to legislators to support funding and policy changes to make internet business more competitive between providers. All Ayes. Motion carried. Update on Library Committee At its September 16, 2013 meeting, Council listened to a presentation by Washington County Library Director Pat Conley and Library Chair Judy Bull on the services provided to Hugo residents and concluded a subcommittee should be established to further evaluate the level of service the City receives. At its October 21, 2014 meeting, Council appointed Council member Haas to the Committee with Council Member Petryk as an alternative. City Administrator Bryan Bear explained that over the past six month, the committee has met several times, including meetings with representatives of the White Bear Lake School District and County Commissioner Fran Miron. Bear said he feels we now have new collaboration between the schools and the library, and coordination is occurring between them. Also being discussed was possible use of the school buildings by the library. The schools are well suited to be used after hours. The County Board is expected to authorize a strategic planning study to determine the future of libraries. Haas stated that he thought it was good that the library was taking a step back and looking at a strategic plan. It is realized that the library needs a new vision. No formal action was taken. Hugo City Council Meeting Minutes for April 7, 2014 Page 7 of 9 Update on the Yellow Ribbon Network Council Members Chuck Haas and Phil Klein updated the Council on the activities of the Yellow Ribbon Network to date. Haas provided to Council a copy of the pictorial history of the Hugo Yellow Ribbon Network. The Arcand Family/Oneka Ridge Golf Course was the sponsor of Hamburger Night in March with 247 people served. April's sponsor is May Township. The YRN hosted the 850th Horizontal Engineer Company at Wild Wings on Saturday, April 5, 2014. The YRN is working with Habitat for Humanity on a veteran's component to the Hugo project, thanks to Pete Peterson. The Hugo Lions invited the Hugo YRN to make a presentation at a meeting with Centerville, Forest Lake, and the Lino Lakes Lions Clubs. Update on Water Supply Advisory Committee and Metro Cities Meeting Council Member Haas provided an update on the Water Supply Advisory Committee. He said the committee receives a series of informational reports; they are getting info but not giving any advice. Haas expressed concerns about the process and plan based on enabling legislation of the committee, and there was concern among the group of municipal representative whether the committee is morphing onto a regional water planning group. There are only five municipalities on the committee, and no one is making comments as how this will affect the region's residents or participating in any decision making or giving any advice. There needs to be more cities involved as well as the watershed districts. Petryk made motion, Haas seconded, to schedule a meeting to attend the Metro Cities Annual Meeting on April 24, 2014 at the University Club in St. Paul All Ayes. Motion carried. Haas made motion, Klein seconded, to direct staff to write a letter to Metro Cities suggesting they work on a legislative proposal to include more municipalities on the Metropolitan Water Supply Advisory Committee. All Ayes. Motion carried Haas said he heard a presentation by DNR where they talked about an augmentation plan for White Bear Lake that would put two billion gallons of water a year into the lake. It would cost $50-$55 million to construct and $6 million per year to operate, and only 14% of the water would stay in the lake due to infiltration and evaporation. Haas talked about the book "The Big Thirst" by Charles Fishman, and he suggested the Council read it. Haas made motion, Weidt seconded, to direct staff to purchase the book for the Council. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 7, 2014 Page 8 of 9 Peddlers Permit Update Council Member Petryk talked about a recent experience she had with solicitors in her neighborhood who did not have a permit from the City. City Clerk Michele Lindau explained when a peddler's permit was necessary and informed the Council that the Washington County Sheriff's Department is notified of all permits the City issues. Anyone with concerns about peddlers in the City should contact the Washington County Sheriff's Department's non- emergency number. Schedule Interviews for the Economic Development Authority At its March 3, 2014 meeting, the Council accepted the resignation of EDA member Jim Bever and authorized advertisement of his replacement. Application deadline was Friday, April 4, 2014. Petryk made motion, Klein to schedule interview at 7 p.m. on Tuesday, May 6, 2014. All Ayes. Motion carried. Notice of Vacancy on the Carnelian Marine -St Croix Watershed District City Administrator Bryan Bear informed Council that the City has received notice the Washington County Board is seeking nominees to serve on the Carnelian Marine -St. Croix Watershed District Board. The County Board will select watershed district managers from lists of nominees submitted by the municipalities that are wholly or partially in the watershed district. Those interested in serving should complete the County's Advisory Board application. Joint Meeting with Parks Commission for Wednesday, April 9, 2014 City Administrator Bryan Bear reminded Council of the joint meeting with the Parks, Recreation and Open Space Commission scheduled for Wednesday, April 9, 2014 at 7 p.m. to discuss the future of recreational programing in Hugo. Board of Equalization Meeting on Thursday, April 17, 2014 City Administrator Bryan Bear reminded Council of the Board of Appeal and Equalization on Thursday, April 17, 2014 from 5:30 p.m. — 7:00 p.m. at Hugo City Hall. Resident Cindy Petty spoke about the increase in her property value and said she expects there will be many residents with the same concern who will be a the Board meeting. LMC 2014 Annual Conference and Marketplace in St. Cloud on June 18-20, 2014 City Administrator Bryan Bear informed the City Council that the League of Minnesota Cities that it will hold its annual conference in St. Cloud on June 18-20, 2014. The Council should contact City Clerk Michele Lindau if they will be attending the LMC Annual Conference. Hugo City Council Meeting Minutes for April 7, 2014 Page 9 of 9 Adi ournment Haas made motion, Bronk seconded, to adjourn at 9:28 p.m. Respectfully Submitted, Michele Lindau City Clerk