Loading...
HomeMy WebLinkAbout2014.06.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING ON JUNE 16, 2014 Mayor Weidt called the meeting to order at 7 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, and City Clerk Michele Lindau Moment of Silence for Former Council Member Jim Leroux Former Council Member Jim Leroux passed away on Monday, June 9, 2014 from injuries sustained in a car accident. Council Member Petryk and Haas had served on the Council with Jim and each spoke kinds of words about him. The Mayor called for a moment of silence to remember Jim Leroux who died at the age of 79. May 28, 2014 Joint Meeting with Rice Creek Watershed District Bronk made motion, Klein seconded, to approve the minutes for the joint meeting with the Rice Creek Watershed District on May 28, 2014 as presented. All Ayes. Motion carried. May 29, 2014 Rush Line Corridor Open House Petryk made motion, Klein seconded, to approve the minutes for the Rush Line Corridor Open House on May 29, 2014 as presented. All Ayes. Motion carried. June 2, 2014 City Council Meeting Klein made motion, Bronk seconded, to approve the minutes for the City Council meeting on June 2, 2014 as presented. All Ayes. Motion carried. Approval of the Azenda Weidt made motion, Haas seconded, to approve the agenda as amended. Add to Appointments and Presentations: Donation from St. Louis Park American Legion to YRN Add to Consent Agenda: Special Event Permit for Parenting with a Purpose Motorcycle Ride Add to Unfinished Business: TH61 Restriping Project Add to Administrative Presentations: Reschedule July 7, 2014 Council Meeting to July 14, 2014 HBA Business Networking Breakfast on July 9, 2014 All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 16, 2014 Page 2 of 8 Presentation of GFOA Award for Excellence in Financial Reporting — and Finance Director Ron Otkin and Accounting Clerk Anna Wobse Finance Director Ron Otkin received notification from the Government Finance Officers Association of the United States and Canada that the Hugo Finance Department has received the 201 Certificate of Achievement for excellence in financial reporting. As Council is aware, this certificate is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. Ron stated that he set it as a goal when he started and it took him five years to attain it. He has received the award every year since. The Council recognized Finance Director Ron Otkin and Accounting Clerk Anna Wobse for their excellence in financial reporting. Mayor Tom Weidt and the Council presented Ron and Anna with this certificate. Donation from St. Louis Park American Legion to YRN City Council Member Haas added this to the agenda. St. Louis Park Post Commander Doug Lodemeier presented a check for $5,000 to the Washington County Yellow Ribbon Network for their annual Welcome Home Pheasant Hunt. Doug talked about being deployed in 2009-2010 and missing the hunting season in Minnesota. When he returned, he was invited to the Welcome Home Pheasant Hunt and was very appreciative of the YRN for the hunt and all the work they do. Working with the St. Louis Park American Legion, he had an opportunity to give back. They have since initiated the southwest metro Yellow Ribbon Network. Jeff Hughes, owner of Wildwings Game Farm, stated that it was a monumental feat to put the event together, and he was overwhelmed by the help of the volunteers. Approval of the Consent Agenda Haas made motion, Bronk seconded, to approve the following Consent Agenda item: 1. Approval of Claims 2. Approve the Sale of Surplus Fire Department Equipment 3. Approve Recreational Program Policy 4. Special Event Permit for Parenting with a Purpose Motorcycle Ride on June 28, 2014 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve the Sale of Surplus Fire Department Equipment The stand-alone generator at the Fire Department is not being used and, instead of maintaining it, the Department is requesting approval to sell it. Prior to listing the generator for sale, Council must declare the generator as surplus and specify that all proceeds from the sale of the generator will go to the City. Adoption of the Consent Agenda approved declaration of the generator as Hugo City Council Meeting Minutes for June 16, 2014 Page 3 of 8 surplus, with proceeds going to the City, and authorized the unit be sold in a manner determined by the Fire Department. Approve Recreational Program Policy In follow-up to the joint workshop of the City Council and Parks, Recreation, and Open Space Commission held on April 9, 2014, a Recreation Program Policy was drafted. At their meeting of June 11, 2014, the Parks Commission recommended approval of the policy which included three main goals: partner with local program providers; encourage use of Hugo parks, trails and facilities; and to offer a variety of quality programs and events. Adoption of the Consent Agenda approved the Recreational Program Policy as presented. Special Event Permit for Parenting with a Purpose Motorcycle Ride on June 28, 2014 Staff added this to the agenda. Parenting With a Purpose applied for a Special Event Permit to hold a MN Mentoring Ride on Saturday, June 28, 2014. The ride will begin at Saks Restaurant in Vadnais Heights and will end at the Hanifl Fields Shelter. This is a fundraising event to bring awareness and financial support for their programs that connect children of prisoners to caring adults. Adoption of the Consent Agenda approved the Special Event Permit for the MN Mentoring Ride on June 28, 2014 Award of Bid - 165th Street/Intiersoll Ave Mill and Overlay Proiect At its March 17, 2014 meeting, the Council ordered the preparation of plans and specifications for the 165th Street and Ingersoll Avenue street improvements, east of TH61. The City opened bids on June 5, 2014, and four bids were received with the low bid being submitted by North Valley, Inc. in the amount of $620,843.45. Haas made motion, Klein seconded, to award the construction contract to North Valley, Inc. in the amount of $620,843.45 All Ayes. Motion carried. Public Hearing - Proposal for Issuance of Charter School Lease Revenue Bonds The City was asked to consider issuing Charter School Lease Revenue Bonds, in an amount of no more than $20 million, on behalf of CS Property Noble, LLC (CSPN). CSPN is a Minnesota nonprofit liability company. CSPN will use the bond proceeds to finance the acquisition, construction, and equipping of an approximately 95,000 square foot school facility in Brooklyn Park to be leased to Noble Academy. Noble Academy is approved as a K-8 charter school by the Minnesota Department of Education. CSPN will pay the City an issuance fee of 0.25% of the par amount of the bonds. Although this will preclude the City from issuing additional bonds in 2014, the City has no further plans to borrow this year. Briggs and Morgan, the City's bond counsel, reviewed this request and found it to be a proper use of the City's bonding authority. The City of Hugo is only serving as the bond issuer and will have no obligations for repaying investors. At the May 19, 2014 meeting, the Council adopted the resolution calling for a public hearing on the issuance of the bonds. Hugo City Council Meeting Minutes for June 16, 2014 Page 4 of 8 Mary Ippel from Briggs and Morgan and Kou Vang from JB realty were in attendance to address any concerns the City Council had. Mayor Weidt opened the public hearing to take comments. There were no comments, and the Mayor closed the public hearing. Bronk made motion, Klein seconded, to approve RESOLUTION 2014-18 GIVING PRELIMINARY APPROVAL TO THE ISSUANCE AND SALE OF CHARTER SCHOOL LEASE REVENUE BONDS. Ayes: Bronk, Klein, Petryk, Haas, Weidt Nays: None Motion carried. Lions Park Planning Discussion At their meeting of June 11, 2014, the Parks, Recreation, and Open Space Commission recommended approval of a proposal from WSB & Associates to master plan Lions Park at a cost not to exceed $7,800. Parks Planner Shayla Syverson provided background and presented the next steps of the planning process for Lions Park. The proposal by WSB & Associates includes two stakeholder meetings, a public meeting with the Parks Commission, and a public meeting with the City Council. Revisions to the plan will be made following each meeting. The Parks Commission appointed Dave Strub and would like to have a Council Member appointed to participate in the stakeholders group. Haas made motion, Klein seconded, to approve the professional services proposal by WSB & Associates, and the appointment of Council Member Petryk to the Stakeholders Group. All Ayes. Motion carried. Recap of NRI Neighborhood Meeting on June 10, 2014 At its June 2, 2014 meeting, residents in the Country Ponds Development, across TH61 from the railroad spur, requested to speak at the meeting on the activities of NRI. Many residents expressed frustration regarding noise from the loading of railcars at the spur. A resident located near the NRI site at the north end of town also spoke about the lack of progress on the site to comply with the site improvements approved by the City. Council scheduled a meeting of the residents, which was held on Tuesday, June 10, 2014. City Administrator Bryan Bear provided an update on the neighborhood meeting. NRI is working on implementing their redevelopment and transition plan and using the railroad spur. There have been complaints regarding both sites, particularly regarding the noise generated. At the meeting, there was discussion on the use of the spur and the public rail easement. The meeting concluded with the suggestion of establishing a subcommittee. Bear stated that NRI was proposing changes in their loading practices to produce less noise and disallow dumping on the ground. NRI has also been in contact with the railroad concerning a sound wall, landscaping, and berms. At the NRI site, the relocation of the scale was delayed due to the paving schedule. Hugo City Council Meeting Minutes for June 16, 2014 Page 5 of 8 Scrap continues to be removed, and grading will then be done. Haas talked about the use of the team track. It was meant to be temporary while their site was being cleaned. If we are addressing it as a permanent use, the City needs to make sure residents and businesses are good neighbors. There was language put in the agreement on what could and couldn't occur at the track. Weidt said he was confident they could come to agreement in the subcommittee, and he thanked all who participated in the meeting. Snyder added that they should also explore opportunities for additional restrictions and enhancement for the area. It was agreed that it would be a good opportunity to work together to establish safeguards for the site for present and future uses. Weidt made motion, Bronk seconded, to establish a working subcommittee to include Desiree Rotter, Pat Dunn, Christine Taylor and Council Member Petryk and Mayor Weidt. All Ayes. Motion carried. Update on Water Reuse Proiects At the June 2, 2014 meeting, staff provided Council an update on the funding request for three potential stormwater re -use projects in the City of Hugo. Though the request received support from area legislators, the final approval of the bonding bill did not include these projects. Staff was then directed to provide a plan to Council on how to implement the water reuse projects and present funding options for those projects. City Engineer Jay Kennedy explained that the Oneka Ridge Golf Course project was online and had been expanded to partner with the Fox Meadows development to provide infiltration. Jay provided details on the three water reuse projects that had been presented to the legislature (Beaver Ponds and Waters Edge developments, and CSAH 8), and estimated costs of those projects and potential benefits. The process would include identifying partners on a project and securing financing. He estimated the total capital improvement cost to be 1.3 — 1.5 million, there would be additional operation and maintenance costs. Also needed to be factored in is the loss of water revenue. The Council discussed developing a model to apply to other projects, and how the City should work on their own projects first; Beaver Ponds Park and CSAH 8. It was important to keep Waters Edge involved in the process, and be leaders on how to conserve water in the community. Also discussed was importance of encouraging water reuse projects with new developments since retrofit projects are more difficult. Weidt thanked Jay and Bryan for all their work and the Legislators for all their support. Haas made motion, Weidt seconded, to move forward with projects on City owned property (Beaver Ponds and CSAH 8), and keep planning for the Waters Edge project. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 16, 2014 Page 6 of 8 Update on City Water Conservation Measures With direction from the Water Resource Committee, staff has been working on water use audits and a rebate program for residents. The Committee has focused on the water reuse bonding bill and the stormwater policy. Staff is working on education and awareness by setting an example, offering incentives and providing conservation tips. The water audit of City owned property is underway with a template being developed. Home Owner Associations who are willing participants will be next for the audit program, with a residential "do it yourself' program to follow. The water rebate program is nearly ready to be implemented. Weidt made motion, Bronk seconded, to move forward with the water rebate program. All Ayes. Motion carried. TH61 Restriping Proiect At its May 20, 2013 meeting, the Council discussed the road striping on TH61 in front of the US Bank. The portion that is striped is in the center of the roadway and is narrower than a turn lane; however many people southbound on TH61 us it as such. Cars passing from behind are mostly on the shoulder, which is illegal. Council directed staff to look at alternative striping. City Engineer Jay Kennedy presented a plan provided by MnDOT showing the center median as a left turn lane instead of a striped median. This will be a done as part of the MN resurfacing project starting this week with temporary payment marking. Markings will be made permanent next month. Yellow Ribbon Network Update Council Member Chuck Haas and Phil Klein reported to Council the City of Hugo's Yellow Ribbon Network activities. The YRN is planning the 7th Welcome Home Pheasant Hunt. The, 109th Airlift Squadron, 114th Transportation Company, and the 149th Mobile Augmentation Company will be special guests. Xcel Energy is this month's Hamburger Night sponsor. Hass will be going to Camp Ripley. The YRN has connected with the Family Assistance Center and will be providing gas and gift cards to them for families of the recently deployed. Haas will be participating in the Norwegian exchange program next week by serving troops meals. The YRN will be at the Habitat for Humanity open house with the veterans outreach coordinator to get them involved in the project. Habitat for Humanity Informational Session on June 18, 2014 City Administrator Bryan Bear reminded Council of the Habitat for Humanity open house on June 18, 2014 at 6 p.m. in the Oneka Room at City Hall. This open house is being held to provide information on the construction of 33 affordable townhouse units on a 5 -acre parcel with the assistance of the Habitat's Veteran Outreach Program. Schwieters Construction has donated this land on 150th Street that was formally platted as Generation Acres. Meeting with DNR on Bald Eagle Lake Outlet on July 8, 2014 On May 28, 2014, Council held a joint meeting with the Rice Creek Watershed District to discuss the ownership and maintenance of the outlet at the north end of Bald Eagle Lake. Staff Hugo City Council Meeting Minutes for June 16, 2014 Page 7 of 8 was directed to schedule a meeting with the DNR to be attended by representative of the RCWD and the City of Hugo, as well as the three County Commissioners. At the June 2, 2014 meeting, Council appointed Weidt and Petryk to represent the City, with Haas as an alternate. Staff scheduled the meeting for Tuesday, July 8 at 3:30 p.m. at Hugo City Hall. Weidt made motion, Petryk seconded, to schedule the meeting with the DNR and RCWD as a meeting of the Hugo City Council on June 8, 2014 at 3:30 p.m. All Ayes. National Night Out/Community Night Out Tuesday, August 5, 2014 The National Night Out is scheduled for Tuesday, August 5, 2014. As part of National Night Out, the Hugo Business Association (HBA) will be holding Community Night Out from 5-8 p.m. at Lions Park. Haas made motion, Klein seconded, to schedule a meeting for Tuesday, August 5, 2014 to participate in National Night Out/Community Night Out events. All Ayes. Motion carried. Schedule Interviews for Parks Commission Vacancy At its May 5, 2014 meeting, the Council accepted the resignation of Parks Commissioner Jim Taylor and authorized staff to advertise for the vacancy. Staff has received one new application and confirmation that two applicants, who were previously interviewed, were still interested in being on the Commission. Newly appointed Commission Chair Tom Windisch would like to be involved with interviewing the three applicants. Weidt made motion, Petryk seconded, to schedule the Parks Commission interviews for Tuesday, July 8, 2014 at 7 p.m. All Ayes. Motion carried. Reschedule July 7, 2014 Council Meeting to July 14, 2014 The Council discussed their schedules for the month of July. Klein made motion, Bronk seconded, to cancel July 7 and 21 regularly scheduled Council meetings, and hold one meeting on July 14, 2014 All Ayes. Motion carried. Hugo Business Association Business Networking Breakfast on July 9, 2014 The Hugo Business Association is hosting a Business Networking Breakfast at the Blue Heron Grill on Wednesday, July 9, 2014 at 7:30 a.m. There will be five speakers from local banks. Hugo City Council Meeting Minutes for June 16, 2014 Page 8 of 8 Petryk made motion, Bronk seconded, to schedule a meeting for July 9, 2014 at 7:30 a.m. to attend the Business Networking Breakfast at the Blue Heron Grill All Ayes. Motion carried. Adjournment Bronk made motion, Petryk seconded, to adjourn at 9:05 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk