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HomeMy WebLinkAbout2014.07.14 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING ON JULY 14, 2014 Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt ABSENT: Bronk ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Planner Rachel Juba, and City Clerk Michele Lindau Minutes for the June 10, 2014 National Recycling, Inc. Neighborhood Meeting Hass made motion, Klein seconded, to approve the minutes for the June 10, 2014 neighborhood meeting with National Recycling, Inc. as presented. All Ayes. Motion carried. Minutes for the June 16, 2014 City Council Meeting Klein made motion, Haas seconded, to approve the minutes for the Hugo City Council meeting on June 16, 2014 as presented. All Ayes. Motion carried. Minutes for the June 18, 2014 Habitat for Humanity Open House Petryk made motion, Klein seconded, to approve the minutes for the Habitat for Humanity Open House on June 18, 2014 as presented. All Ayes. Motion carried. Moment of Silence for Economic Development Authority Commissioner Jan Arcand EDA Commissioner and president and founder of the Oneka Ridge Golf Course passed away on June 25, 2014 after a short illness. The Council spoke kind words in remembrance of Jan and her contributions to the City. The Mayor called for a moment of silence to honor Jan Arcand. She was 80 years old. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as amended by removing the Award of Bid for Rosemary Way. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 14, 2014 Page 2 of 8 Donation of Tracked Wheel Chair to the Yellow Ribbon Network — Jerry Moerke Yellow Ribbon Network Update A loyal business sponsor of the Welcome Home Pheasant Hunt Jerry Moerke was present with his son. Jerry is an avid member of Wildwings who knows someone who makes chairs for the disabled to hunt. Jerry recently sold his business and wanted to give back to the community by donating an $16,000 tracked motorized wheelchair so handicapped veterans can participate in outdoor activities. The City Council expressed their appreciation for the donation and recognized how much the use of the chair will mean to our wounded warriors. Council Members Klein and Haas provided an update on the Yellow Ribbon Network. The YRN received a flag that was flown over the base in Afghanistan and a Certificate of Appreciation for the work of the YRN. Haas showed pictures from a ceremony for a Coronal and the Norwegian exchange program trip. The YRN assisted an Air Force veteran to get to his medical appointment through a MN Disabled Veterans program. An unemployed veteran was connected to necessary programs to assist him. A female veterans group is having a retreat at the Vets camp ground on Big Marine Lake. The YRN helped a Gold Star Mom get a flag for a soldier's family. Xcel energy was last month's Hamburger Night Sponsor. This month's sponsor will be Wilson Tool. A kennel was found for a military family's dogs to be taken care of for a few weeks. A Washington County YRN picnic meeting will be held next Wednesday. A $900 donation was received from Mark Schwope. Mark is also a pheasant hunt field sponsor, and he will sponsor Hamburger Night in August. Special Event Permit for Hugo Lions Club Circus on July 26 & 27, 2014 — Pete Pedersen The Hugo Lions Club is sponsoring the Culpepper & Merriweather Circus at Lions Park on Saturday June 26 and Sunday, June 27. Lions Club Member Pete Pedersen explained that this will be the fourth time the circus has visited Hugo. Performances will be held at 2 and 4:30 p.m. each day. Tickets are available at Sager's Liquor and the Holiday Station Store. The Lions Club will receive approximately $2,000 in proceeds that will be used for scholarships. Pete requested Council approve the Special Event Permit for the Circus. Haas made motion, Klein seconded, to approve the Special Event Permit for the Hugo Lions Clubs circus event on June 26 & 27, 2014. All Ayes. Motion carried. Approval of the Consent Agenda Hass made motion, Klein seconded, to approve the following Consent Agenda item: 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Jeff Maas 3. Approve Special Event Permit for Christ Lutheran 5K Run/Walk on August 16, 2014 4. Approve Special Event Permit for Wilson Tool Picnic on August 9, 2014 5. Approve Temporary Liquor License for Wilson Tool Picnic on August 9, 2014 6. Approve Resolution Approving for Site Plan and CUP Amendment for New Life Church Building Addition Hugo City Council Meeting Minutes for July 14, 2014 Page 3 of 8 7. Approve Resolution Approving CUP for Indoor Riding Arena at 13961 Elmcrest Ave. N. -Vint 8. Approve Resolution Approving Variance for Accessory Building at 12150 Upper Heather Ave. N. - Windisch 9. Approve Resolution Approving Variance for Setback from Horseshoe Lake at 17340 Henna Ave. N. - Fitzsimmons 10. Approve Resolution Approving Final Plat for Prairie Village 3rd Addition — OP3 Prairie Village, LLC 11. Approve Resolution Approving Final Plat for LaValle Fields — LaValle Fields, LLC 12. Approve Resolution Authorizing Issuance and Sale of Charter School Lease Revenue Bonds 13. Approve Advertisement for Vacancy on Economic Development Authority 14. Approve Resolution Appointing Election Judges for the Primary and General Election in 2014 15. Approve the Hiring of Rick Paul, Jr. as a Probationary Firefighter 16. Approve Cessation of Employment for Firefighter Tony Bronk 17. Approve Appointment of Ranell Tennyson as a Park, Recreation, and Open Space Commissioner All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24, 2006 as a Public Works Worker and has worked for eight years in the Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Jeff Maas. Approve Special Event Permit for Christ Lutheran 5K Run/Walk on August 16, 2014 Christ Lutheran Church has applied for a Special Event Permit for their Round the Corner Race, which is a 5K run/walk on Saturday, August 16, 2014. This run/walk will begin and end at their new church site on Rosemary Way. There is expected to be approximately 50-75 participants. Proceeds will go to startup costs for the Cornerstone Early Learning Center. Adoption of the Consent Agenda approved the Special Event Permit for the Round the Corner Race for Christ Lutheran Church. Approve Special Event Permit for Wilson Tool Picnic on August 91 2014 Wilson Tool has applied for a Special Event Permit for their annual Wilson Tool Company Picnic on Saturday, August 9, 2014 from 11:00 a.m. — 4:00 p.m. at the Hugo Lions Park. This is a private event with an expected attendance of 600-1000 current and retired employees of Wilson Tool and their families. Food and alcohol will be served free of charge to the attendees. Adoption of the Consent Agenda approved the Special Event Permit for the Wilson Tool Company Picnic on August 9, 2014 at the Hugo Lions Park. Hugo City Council Meeting Minutes for July 14, 2014 Page 4 of 8 Approve Temporary Liquor License for Wilson Tool Picnic on August 9, 2014 The Hugo Lions Club has applied for a Temporary Liquor License to serve beer and wine coolers to the attendees of the Wilson Tool Company Picnic on Saturday, August 9, 2014 at Hugo Lions Park. The Lions Club has paid the application fee and provided the necessary insurance for the event. Adoption of the Consent Agenda approved the Temporary Liquor License for the Hugo Lions Club to serve alcohol at the Wilson Tool Company Picnic on Saturday, August 9, 2014. Approve Resolution Approving Site Plan and CUP Amendment for New Life Church Building Addition New Life Church, 6000 148th Street North, requested approval of a site plan and conditional use permit (CUP) amendment for a building addition on the property located at 6000 148th Street North. The site plan is for a 4,560 square foot building addition to the 5,965 square foot church on the 6.36 acre parcel. A CUP is required for a Place of Worship to be located in the Central Residential (CR -3) zoning district and the amendment is required for the building addition. At its June 26, 2014, meeting the Planning Commission considered the request and held a public hearing. Staff provided background on the request and recommended approval. There was no one that spoke during the public hearing except the applicant. The Planning Commission agreed that the request met the criteria necessary to approve a site plan and CUP amendment and recommended approval of the resolutions to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2014-19 APPROVING A SITE PLAN FOR NEW LIFE CHURCH FOR CONSTRUCTION OF A BUILDING ADDITION ON THE PROPERTY LOCATED AT 6000 148TH STREET NORTH and RESOLUTION 2014-20 APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR NEW LIFE CHURCH TO ALLOW A BUILDING ADDITION ON THE PROPERTY LOCATED AT 6000 148TH STREET NORTH. Approve Resolution Approving CUP for Indoor Riding Arena at 13961 Elmcrest Ave. N. - Vint Christina Vint, 13961 Elmcrest Avenue North, requested approval of a conditional use permit to allow an indoor horse riding arena to be located on the property. The property is approximately 12.11 acres in size. The proposed facility will be 6,600 square feet and meet all required setbacks. At its June 26, 2014 meeting, the Planning Commission considered the request and held a public hearing. Staff provided analysis of the conditional use permit approval criteria and recommended approval of the CUP. The Planning Commission agreed with the staff s findings that the CUP request meets the approval criteria and recommended approval of the resolution to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2014-21 APPROVING A CONDITIONAL USE PERMIT FOR CHRISTINA VINT FOR A 6,600 SQUARE FOOT INDOOR HORSE RIDING ARENA FOR THE PROPERTY LOCATED. Approve Resolution Approving Variance for Accessory Building at 12150 Upper Heather Ave. N. - Windisch Thomas Windisch, 12150 Upper Heather Avenue North, requested a variance to allow an accessory building to be placed in the front of the house, where the ordinance states that accessory buildings shall not protrude in front of the principal structure. At its June 26, 2014 meeting, the Board of Zoning and Adjustments considered the request and held a public hearing. Hugo City Council Meeting Minutes for July 14, 2014 Page 5 of 8 Staff provided analysis of the variance approval criteria and recommended approval of the variance. The Board agreed with the staff's findings that the variance request meets the approval criteria and recommended approval of the resolution to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2014-22 APPROVING A VARIANCE TO CONSTRUCT AN ACCESSORY BUILDING TO BE IN FRONT OF THE PRINCIPAL STRUCTURE FOR THE PROPERTY LOCATED AT 12150 UPPER HEATHER AVENUE NORTH. Approve Resolution Approving Variance for Setback from Horseshoe Lake at 17340 Henna Ave. N. - Fitzsimmons Gale Fitzsimmons, 17340 Henna Avenue North, requested a variance to locate a house and deck 96 feet from the ordinary high water (OHW) mark of Horseshoe Lake, at the closest, where a 200 foot setback is required by ordinance. At its June 26, 2014 meeting, the Board considered the request and held a public hearing. Staff provided background on the request and recommended approval. There was no one that spoke during the public hearing except the applicant. The Board agreed that the request met the criteria necessary to approve a variance and recommended approval of the resolution to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2014-23 APPROVING A VARIANCE TO ALLOW CONSTRUCTION OF A HOUSE AND DECK WITH THE SHORELAND SETBACK REQUIREMENT OF HORSESHOE LAKE FOR PROPERTY LOCATED 17340 HENNA AVENUE NORTH. Approve Resolution Approving Final Plat for Prairie Village 3rd Addition — OP3 Prairie Village, LLC OP3 Prairie Village, LLC, requested approval of a final plat and development agreement in order to plat 32 single family residential lots and 2 outlots. The project, to be known as "Prairie Village 3rd Addition", is located north of 158th Street and west of Oneka Parkway. The City Council reviewed and approved the preliminary plat and rezoning for Prairie Village at its June 21, 2010 meeting. The final plat will plat 32 lots from the Prairie Village preliminary plat. There are no changes to the lots from the preliminary plat. Staff recommends adoption of the resolution approving the Final Plat and Development Agreement for Prairie Village 3rd Addition, subject to City Attorney review and approval. Adoption of the Consent Agenda approved RESOLUTION 2014-24 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR OP3 PRAIRIE VILLAGE, LLC, FOR "PRAIRIE VILLAGE 3rd ADDITION" LOCATED NORTH OF 158TH STREET AND WEST OF ONEKA PARKWAY. Approve Resolution Approving Final Plat for LaValle Fields — LaValle Fields, LLC Lavalle Fields, LLC, requested approval of a final plat and development agreement in order to plat 1 lot and 4 outlots. The project, to be known as "Lavalle Fields First Addition", is located west of Finale Avenue and north of Frenchman Road (CSAH 8). The site is currently a vacant piece of land. The City Council reviewed and approved the preliminary plat, PUD, and rezoning for Lavalle Fields at its February 3, 2014, meeting. The final plat will plat 1 lot from the Lavalle Fields preliminary plat. There are no changes to the lots from the preliminary plat. The lots meet the minimum lot standards and requirements outlined in the regulations for overall PUD and phasing plan. Adoption of the Consent Agenda approved RESOLUTION 2014-25 APPROVING FINAL PLAT AND DEVLEOPMENT AGREEMENT FOR LAVALLE FIELDS Hugo City Council Meeting Minutes for July 14, 2014 Page 6 of 8 FIRST ADDITION ON PROPERTY LOCATED WEST OF FINALE AVENUE NORTH OF FRENCHMAN ROAD (CSAH 8). Approve Resolution Authorizing Issuance and Sale of Charter School Lease Revenue Bonds At its June 16, 2014 meeting, the Council held a public hearing to consider issuing Charter School Lease Bonds, in an amount of no more than $20 million, on behalf of a Minnesota nonprofit liability company, CS Property Noble. Council also passed the resolution giving preliminary approval to the issuance and sale of these bonds. Briggs and Morgan has reviewed this request for conduit financing and finds it to be a proper use of the City's bonding authority. Adoption of the Consent Agenda approved RESOLUTION NO. 2014-26 AUTHORIZING ISSUANCE AND SALE OF CHARTER SCHOOL LEASE REVENUE BONDS. Approve Advertisement for Vacancy on Economic Development Authority Long time EDA member Jan Arcand passed away on June 25, 2014. Jan was a member of the Commission up until her death. Adoption of the Consent Agenda approved advertisement for the vacancy on the Economic Development Authority. Approve Resolution Appointing Election Judges for the Primary and General Election in 2014 A number of residents will serve as election judges for the City of Hugo's Primary and General Elections in 2014. City Clerk Michele Lindau has prepared a resolution listing the election judges who will be staffing the five precincts. Adoption of the Consent Agenda approved. RESOLUTION 2014-27 A RESOLUTION APPOINTING ELECTION JUDGES FOR PRIMARY AND GENERAL ELECTIONS IN THE YEAR 2014. Approve the Hiring or Rick Paul, Jr. as a Probationary Firefighter The Hugo Fire Department Hiring Committee is recommending Rick Paul, Jr. be hired as a probationary firefighter. Rick has passed all the necessary requirement to be hired. Adoption of the Consent Agenda approved Rick Paul, Jr. as a probationary firefighter effective August 1, 2014. Approve Cessation of Employment for Firefighter Tony Bronk Adoption of the Consent Agenda approved the cessation of employment for Firefighter Tony Bronk. Approve Appointment of Ranell Tennyson as a Park, Recreation, and Open Space Commissioner On July 8, 2014, the Council interviewed two candidates for the vacancy on the Park, Recreation, and Open Space Commission created by the resignation of Commissioner Jim Taylor. After discussion, Council concluded that Ranell Tennyson was the best fit for the position at this time. Adoption of the Consent Agenda approved the appointment of Ranell Hugo City Council Meeting Minutes for July 14, 2014 Page 7 of 8 Tennyson on the Park, Recreation, and Open Space Commission. Award of Bid for Rosemary Way Street and Utility Project Bids were received on June 19, 2014 for the Rosemary Way Street and Utility Project. There were two bids received with the low bidder being Arnt Construction Company in the amount of $920,856.86. This item was removed from the agenda by staff to allow time to address financial issues related to it. The bid will be awarded at the August 4, 2014 meeting. Update on Bald Eagle Lake Outlet On Tuesday, July 8, 2014, the Council met with the DNR Commissioner, Rice Creek Watershed District, area commissioners, and city representatives to discuss the condition, ownership, and maintenance of the Bald Eagle Lake Outlet. City Engineer Jay Kennedy provided an update to Council on this meeting. Primary topics were funding of replacement of the dam and the ownership of the dam. RCWD expressed willingness to contribute to replacement but stated they did not want to own it. DNR supports funding but there were no funds appropriated to it in this legislation session. Counties representatives believe the RCWD is in the best position to lead the project. There was also a question on whether the dam has been abandoned. The DNR could own it through statutory authority, and this will be investigated by the DNR and RCWD. The legislature could direct the DNR to take ownership. The city does have an interest in the roadway crossing of the dam, and at some point it will need to be reconstructed. No formal action was taken. Update on National Recycling, Inc. At its June 16, 2014 meeting, the Council established a working subcommittee to address issues related to noise from the rail spur. This subcommittee includes Desiree Rotter, Pat Dunn, Christine Taylor, Council Member Petryk, Mayor Weidt and representatives from NRI. The subcommittee held its first meeting on June, 24, 2014. City Administrator Bryan Bear explained there was good discussion at the meeting on the agreement, easement document, and covenants that are in place. There was discussion with NRI on their level of compliance. NRI representatives indicated that they could comply but that would not lead to much improvement. There was also discussion as to whether something should be done between the rail spur and the neighborhood to mitigate the noise. A follow-up meeting is scheduled for Wednesday at 6 p.m. at the rail spur. John Rotter, 13635 Fiona Avenue North, informed Council there was a meeting of the neighborhood residents and they comprised a letter to City Attorney Dave Snyder requesting him to examine the Bald Eagle Industrial Park Development Covenants and the Team Track Agreement for clarification and a legal opinion. Weidt made motion, Petryk seconded, to direct staff to have a response to the letter at the next meeting of the Council. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 14, 2014 Page 8 of 8 Discussion on Veterans Administration Services Washington County Board of Commissioners has sent a letter to Senator Amy Klobuchar expressing disappointment in the level of service provided by the Veterans Administration Health Care facilities. Haas brought this to the attention of the Council and suggested the City draft a similar letter for signature by the Mayor. Haas made motion, Klein seconded, to direct staff to draft a letter to our legislatures, including Senator Al Franken, expressing similar views of the City Council. All Ayes. Motion carried. Hugo Lions and HBA Golf Scramble on August 10, 2014 City Administrator Bryan Bear reminded the Council that the Hugo Lions and Hugo Business Association will be sponsoring the Scramble at Oneka Ridge to be held on Sunday, August 10, 2014 at 8:30 at the Oneka Ridge Golf Course. This golf scramble is a benefit to raise money for the Hugo Good Neighbors Food Shelf Building Fund. The Lions and HBA had invited the Council to participate in the event. LBAE Training at Washington County on September 24, 2014 The Hugo City Council acts as the Local Board of Appeals and Equalization (LBAE). At least one voting member of each LBAE must have attended a training course within the last four years. Mayor Weidt and Council Members Petryk and Klein have training that expires on July 1, 2017. City Administrator Bryan Bear informed the Council that training will be held at Washington County Government Center on Wednesday, September 24, 2014 from 6-9 p.m. if anyone would like to attend. Schedule Midyear Budget Review Annually, the City Council schedules a mid -year budget review in order to allow the Council to accept information from the Finance Department regarding the City's year-to-date finances as well as to review some target objectives for the next year's budget. Weidt made motion, Klein seconded, to schedule the mid -year budget workshop for August 19, 2014 at 7 p.m. All Ayes. Motion carried. Adjournment Klein made motion, Petryk seconded, to adjourn at 7:46 p.m. Respectfully Submitted, Michele Lindau, City Clerk