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HomeMy WebLinkAbout2014.08.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING ON MONDAY AUGUST 18, 2014 Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau City Council Meeting on August 4, 2014 (and Discussion on Atkinson Mining Permit) Haas stated that he received a call from Ruby Atkinson who asked that, before the minutes are approved, Council reconsider the vote from the last meeting on the Atkinson Mining Permit. The permit had been approved with a change to the permitted haul routes. Mike Atkinson, 5560 140th Street North, stated that they were not happy with the change because they sometimes need to go north, and the route would be much longer if unable to use 152nd Street. He stated he has only made 2-3 trips on that road so far this year and approximately five trips last year. He questioned who else was hauling on that road. Haas stated he did not think the permit should be changed from what was approved at the last meeting. Becky made motion, Bronk seconded, to reconsider the vote on the Atkinson Mining Permit, in regard to the approved haul route, to be considered at a future meeting. All Ayes. Motion carried. Haas made motion, Klein seconded, to approve the minutes for the City Council meeting on August 4, 2014 as presented. All Ayes. Motion carried. National Night Out/Community Night Out on August 5, 2014 Bronk made motion, Petryk seconded, to approve the minutes for National Night Out and Community Night Out events on August 5, 2014, as presented. All Ayes. Motion carried. Oneka Ridge Golf Course Stormwater Reuse Proiect Tour on August 8, 2014 Petryk made motion, Klein seconded, to approve the minutes for the Oneka Ridge Golf Course Stormwater Reuse Project Tour on August 8, 2014 as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 18, 2014 Page 2 of 7 Ideal Credit Union Celebration on August 12, 2014 Bronk made motion, Petryk seconded, to approve the minutes for the Ideal Credit Union Celebration on August 12, 2014 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as amended. Add to Administrative Presentations: Dream of Wild Health Feast on Saturday, August 23, 2014 Midyear Budget Workshop on Tuesday, August 19, 2014 All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items: 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Matt Klein 3. Approve Pay Request No. l to North Valley, Inc. for 165th Street and Ingersoll Avenue Improvement Project 4. Approve Change Order for 165th Street and Ingersoll Avenue Improvement Project 5. Approve Special Event Permit for Tri Fitness Triathlon on September 14, 2014 6. Approve Audit Contract Extension for Smith Schafer & Associates 7. Approve Rosemary Way Street and Utility Extension Replacement Plan, No -Loss Determination, and Sequencing Decision All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Matt Klein Public Works Worker Matt Klein was hired by the City of Hugo on August 27, 2012. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Worker Matt Klein. Approve Pay Request No. 1 to North Valley, Inc. for 165th Street and Ingersoll Avenue Improvement Prolect North Valley, Inc. had submitted Pay Request No. 1 for the 165th Street and Ingersoll Avenue mill and overlay project. Staff reviewed the pay request and finds it to be satisfactory for work Hugo City Council Meeting Minutes for August 18, 2014 Page 3 of 7 completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 1 from North Valley, Inc. in the amount of $459,256.60. Approve Change Order for 165' Street and Ingersoll Avenue Improvement Project Change Order No. 1 was proposed for the 165th Street and Ingersoll Avenue mill and overlay project. Following the milling of the pavement, it was discovered that the strength of the remaining pavement between Henna Avenue and Ingersoll Avenue was not what was expected and staff is recommending that it be removed/replaced in selected areas and additional non - wearing course be placed beyond what was initially planned. This would add enough stability to complete the project and increase pavement life. The project will remain within the feasibility report cost estimate and be funded through the City's State Aid account. Adoption of the Consent Agenda approved Change Order No. 1 for North Valley, Inc. in the amount of $81,138.14. Approve Special Event Permit for Tri Fitness Triathlon on September 14, 2014 Tri -Fitness had applied for a Special Event Permit for a bike race on Sunday, September 14, 2014. This race is a part of the One Last Tri triathlon that will begin and end in the City of White Bear Lake, and the running and swimming portion of the event will also take place in White Bear Lake. A Special Event Permit is necessary because there will be between 200-300 participants using streets within the City for the biking portion of the triathlon. Adoption of the Consent Agenda approved the Special Event Permit for Tri -Fitness for the run event on September 14, 2014. Approve Audit Contract Extension for Smith Schafer & Associates Smith Schafer & Associates has been the auditor of the City's financial statements since first appointed in 2001 for a three year term. The City has been pleased with their work and the Council has approved three 3—year extensions since. Adoption of the Consent Agenda approved Smith Schafer & Associates as the City's auditor for 2014-2016 subject to the terms in the proposal submitted to the City. Approve Rosemary Way Street and Utility Extension Replacement Plan, No -Loss Determination, and Sequencing Decision The Rosemary Way Street & Utility project includes a proposal to permanently fill 50,154 square feet (1.15 acres) and temporarily impact up to 0.25 acres of wetland associated with the construction of the road, stormwater management ponds, and on-site wetland mitigation. The applicant (Pratt Homes, Inc.) is proposing to create 4.08 acres of on-site wetland mitigation, concurrently with the construction activities. The applicant is also seeking a no -loss decision approval for temporary wetland impacts that are associated with equipment access to the proposed wetland mitigation area. City staff has determined that the proposed temporary wetland impacts are eligible for a no -loss decision, and avoidance and minimization for the proposed 50,154 square feet of unavoidable wetland impacts are sufficient. Adoption of the Consent Agenda approved the Rosemary Way Street and Utility Extension replacement plan, no -loss determination, and sequencing decision. Hugo City Council Meeting Minutes for August 18, 2014 Page 4 of 7 Public Hearing on Charter School Lease Revenue Bonds Earlier this year the City Council authorized the issuance and sale of Charter School Lease Revenue Bonds, in an amount of no more than $20 million, on behalf of CS Property Noble, LLC (CSPN). CSPN is a Minnesota nonprofit liability company. CSPN will use the bond proceeds to finance the acquisition, construction, and equipping of an approximately 95,000 square foot school facility in Brooklyn Park to be leased to Noble Academy. Noble Academy is approved as a K-8 charter school by the Minnesota Department of Education. The City is only serving as the bond issuer and will have no obligations for repaying investors. CSPN has now requested that the aggregate amount of the bond issue be increased to no more than $22.5 million. Staff had reviewed this request and found it be a proper use of the City's bonding authority. Mayor Weidt opened the public hearing. There were no comments, and he closed the public hearing. Bronk made motion, Petryk seconded, to approve RESOLUTION NO -2014-28 AFFIRMING THE ISSUANCE OF CHARTER SCHOOL LEASE REVENUE BONDS TO FINANCE A PUBLIC (CHARTER) SCHOOL PROJECT PURSUANT TO MINNESOTA LAW (NOBLE ACADEMY PROJECT). All Ayes. Motion carried Update on Bald Eagle Outlet City Administrator Bryan Bear provided background on the deteriorating outlet at the north end of Bald Eagle Lake. Staff has been working with the Rice Creek Watershed District and the MN DNR on the repair and ownership of the outlet. Over the past several months, meetings have been held with Council, staff, RCWD, DNR, county commissioners, and Representatives Matt Dean and Linda Runbeck. Discussions have been about project funding and ownership. Bear explained that the RCWD is willing to contribute funds for the replacement of the structure contingent on them not owning it. The DNR supports funding the replacement but it was not successful in the 2014 legislative session, though there may still be funding available. Washington, Ramsey, and Anoka County Commissioners have expressed their opinion that the RCWD is in the best position to take the lead. The DNR is investigating whether it is an abandoned dam and they have statutory authority, though it is doubtful they will accept ownership. At a recent meeting with the RCWD, the RCWD encouraged the City to accept ownership of the dam with the thought that the other agencies would be willing to pay a larger share of funding for its replacement. Bear also talked about the St. Paul Water Authority having water appropriations over the lake and what their interest in the dam may be. Bear provided four possible options: accept ownership and ask others to finance the replacement cost, defer ownership and split the cost among all parties, or make a case that someone else owns it, though there would be risk that nothing would happen soon. Bear provided the pros and cons of those options. The final option would be to let it go into litigation, which would be adversarial and costly. Hugo City Council Meeting Minutes for August 18, 2014 Page 5 of 7 Haas added that another option would be to build a bridge and have no connection to the water, just take care of the road. Petryk said, though she believes we do not own the structure, she was leaning towards ownership because it serves the taxpayers, and we would have control of it and its future. If it fails, the City will end up in costly litigation. Klein agreed we should look into the cost of the bridge and he agreed with Petryk that the City did not own the structure but should take leadership and maybe the water will be worth something good to the community. He also agreed the City would be subject to litigation regardless. Bronk also said he agreed with Haas and Petryk but only if it was guaranteed that replacement would be 100 percent funded by the other parties. Weidt said he doesn't want to make a future Council liable. We need to figure out who owns it; it is not us. He agreed with the County that the RCWD should take ownership, and the City should ask the DNR to fund it. Klein questioned how long the current structure will last, and Petryk questioned whether the City would be liable if it should fail since we did a temporary repair. Haas also said it was best for the RCWD to own it, but the water may be worth something to the City. The water could be an asset if we owned it, used it, and controlled it. Weidt made motion, Bronk seconded, to table discussion to allow staff time to investigate the reasonable cost to construct a bridge and look into ideas on redesigning it to make use of the water. All Ayes. Motion carried. Update on Washington County Library Services The City has been working with Washington County to improve the library services they provided to Hugo Residents. The Council began discussions in August of last year when Council Member Haas questioned whether the Hugo Residents were receiving adequate library services for their library levy dollars. In September 2013, representatives from the library spoke to the Council about the levy and provided details on what it means to be a part of the library system (MELSA). They also agreed to establish a library subcommittee. City Administrator Bryan Bear provided Council an update. The subcommittee held several meetings, including meetings with the White Bear Lake School District and Washington County Commissioner Fran Miron. In April 2014, the County Board authorized development of a strategic plan for future services and facilities. A draft RFP for a strategic plan consultant will be reviewed by the steering committee. A consultant will be selected in November. Public meetings will be held, data collected and surveys done in January — August 2015. The plan will then be finalized and steps for implementation will be established. The library is also holding kids Hugo City Council Meeting Minutes for August 18, 2014 Page 6 of 7 programs at City Hall and the Hanifl Fields Shelter and collaborating with the White Bear Lake School District on reading programs and library card drives. Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported on the Yellow Ribbon Network activities held recently. The YRN is receiving registrations for the November 1, 2014 Pheasant Hunt at Wild Wings. There will be a packing event on Saturday, August 30, 2014. Mark and Susan Schowpe from Keller Williams Realty will be the sponsors of August 27, 2014 Hamburger Night. Haas thanked Floyd Petty for volunteering to be their new fry cook. Haas will be sponsoring a hole at the Military family golf event. Klein talked the outstanding support the YRN receives from local businesses. Schedule Annual Citywide Bus Tour Annually, the City of Hugo holds a Citywide Bus Tour for Council, Commissions and residents who would like to visit areas of interest in the City. The tour has been held on a Saturday morning for the past four years, and received good attendance. City Administrator Bryan Bear asked the Council to schedule the Citywide Bus Tour for Saturday, September 20 or October 25. As in past years, the tour has departed from the Hanifl Shelter at 10 a.m. and returned at approximately noon for a BBQ lunch. Weidt made motion, Bronk seconded, to schedule the bus tour for Saturday, September 20, 2014. All Ayes. Motion carried. Schedule Interviews for EDA Commission Vacancy The City has received three applications for the vacancy on the EDA. Staff recommends Council pick a date on which to hold interviews. Petryk made motion, Klein seconded, to schedule the EDA interviews for 6 p.m. on September 2, 2014. All Ayes. Motion carried. Met Council Water Forum on Thursday, August 21, 2014 City Administrator Bryan Bear informed Council that the Met Council is holding a Water Forum on Thursday, August 21, 2014 from 6 to 8 p.m. at the Maplewood Community Center, 2100 White Bear Avenue, in Room C. Staff has posted this as a meeting of the Council if the Council should wish to attend. Movie Night in the Park on Friday, September 19, 2014 City Administrator Bryan Bear informed Council that the City of Hugo and the Postal Credit Union will present the movie Frozen on Friday, September 19, 2014 at the Hanifl Fields Athletic Hugo City Council Meeting Minutes for August 18, 2014 Page 7 of 7 Park. There will be a bonfire at 7 p.m. with the movie to begin at approximately 7:30. Tour de Hugo on Saturday, September 13, 2014 City Administrator Bryan Bear informed Council that the fourth annual Tour de Hugo will be held on Saturday, September 13, 2014 beginning in Lions Park. There are ride options for all ages and abilities with the first ride starting at 8:00am. Registration includes a t -shirt and snacks. Citywide Fall Cleanup on Saturday, October 4, 2014 City Administrator Bryan Bear informed Council that the City of Hugo and Washington County will be holding a citywide cleanup event on Saturday, October 4, 2014 from 8 a.m. - noon at the Hugo Public Works building. Old household items will be accepted as well as hazardous household products for disposal. A complete list of accepted items will be available on the City website or by contacting Hugo City Hall. Dream of Wild Health Feast on Saturday, August 23, 2014 The Council was invited to attend the Dream of Wild Health feast on Saturday, August 23, 2014 at approximately noon. The Dream of Wild Health is located at 16085 Jeffery Avenue North. Weidt made motion, Haas seconded, to schedule Saturday, August 23, 2014 as a meeting of the Council to attend the Dream of Wild Health Feast. All Ayes. Motion carried. Midyear Budget Workshop on Tuesday, August 19, 2014 City Administrator Bryan Bear reminded Council of the Midyear Budget Workshop scheduled for Tuesday, August 19, 2014 in the Hugo Council Chambers. Adjournment Haas made motion Klein seconded, to adjourn at 8:34 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk