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HomeMy WebLinkAbout2013.01.07 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, JANUARY 7, 2013 Oath of Office - Tom Weidt, Mayor; Phil Klein, Council Ward 2; and Tony Bronk, Council at Large On November 6, 2012 the City of Hugo held its municipal elections with races for Mayor, Council Member Ward 2, and Council Member at Large. Tom Weidt was elected as Mayor of the City of Hugo, Phil Klein was successful in the reelection of Councilmember Ward 2, and Tony Bronk was elected as Councilmember at Large. The Oath of Office was administered by former Mayor Fran Miron and City Clerk Michele Lindau, who accepted and notarized the signed oaths. Call to Order Mayor Weidt called the meeting to order at 7:09 p.m. PRESENT: Bronk, Klein, Petryk, Weidt ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, Planner Rachel Juba, Parks Planner Shayla Syverson, Intern Liz Hanson, and City Clerk Michele Lindau Video Conferencing - Haas City Administrator Bryan Bear informed Council that Council Member Haas was viewing the meeting via interactive television but will not be participating in discussion. Approval of Minutes for December 13, 2012 Meet the County Commissioner Event Klein made motion, Petryk seconded, to approve the minutes for the Meet the County Commissioner Event on December 13, 2012 at the Blue Heron Grill, as presented. All Ayes. Motion carried. Approval of Minutes for December 14, 2012 Sea of Goodwill Award Presentation Petryk made motion, Klein seconded, to approve the minutes for the Sea of Goodwill Award Presentation on December 14, 2012 at Hugo City Hall, as presented. All Ayes. Motion carried. Approval of Minutes for December 17, 2012 Council Meeting Klein made motion, Bronk seconded, to approve the minutes for the Council Meeting on December 17, 2012 as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for January 7, 2013 Page 2 of 12 Approval of the Agenda Weidt made motion, Bronk seconded, to approve the agenda as amended: Add to Staff Presentations: Schedule interviews for the Parks Commission Vacancy All Ayes. Motion carried. Approval of the Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Appointment of Acting Mayor Approve Appointment of City Engineer Approve Appointment of City Planner Approve Appointment of City Attorney Approve Appointment of Financial Advisor Approve Appointment of Depository for City Funds Approve Appointment of Official Newspaper Approve Appointments to Hugo Firefighter Relief Association Approve Appointment of Chair for Planning Commission Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Approve Appointment of Chair of Historical Commission Approve Renewal of Term for Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments Approve Appointment of Rick Gwynn as the Planning Commission Representative on the Board of Zoning Appeals and Adjustments Approve Appointment of Christian Boland as the Resident Member on the Board of Zoning Appeals and Adjustments Approve Appointment of Chair of the Board of Zoning Adjustments Approve Animal Control Service Contracts with Animal Control Inc. and Hill Crest Animal Hospital for 2013 Approve Thursday, April 18, 2013 as Annual Board of Appeal & Equalization Meeting Approve Agreement for Subsurface Sewage Treatment System Inspection Services with Washington County Approve Annual Spring Citywide Cleanup Day for Saturday, April 20, 2013 Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Schedule Public Hearing for Storm Water Pollution Prevention Program (SWPPP) for Hugo City Council Meeting Minutes for January 7, 2013 Page 3 of 12 March 4, 2013 Approve Lawful Gambling Exempt Permit for Humphreys Benefit on March 9, 2013 at the Hugo American Legion Ayes: Bronk, Klein, Petryk, Weidt Nays: None Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Appointment of Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. Adoption of the Consent Agenda approved the reappointment of Council Member Becky Petryk as Acting Mayor for the year 2013. Approve Appointment of City Engineer WSB Engineers has been the City Engineer for the past nine years. Jay Kennedy has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the Water Resource Engineer. WSB Engineers is requesting to continue to provide this service to the City at the revised rate schedule. Adoption of the Consent Agenda approved the reappointment of WSB Engineers and Jay Kennedy as the City Engineer for 2013. Approve Appointment of City Planner Kendra Lindahl from Landform has worked over the past ten years as the City Planner. Landform would like to continue to provide this service to the City at the revised rate schedule. Adoption of the Consent Agenda approved the reappointment of Kendra Lindahl as the City Planner/planning consultant for the year 2013. Approve Appointment of City Attorney City Attorney Dave Snyder has served the City with the law firm of Turner & Johnson for the past year. Turner & Johnson would like to provide legal services to the City at the same rate as in the past. Adoption of the Consent Agenda approved the reappointment of David K. Snyder and the Turner & Johnson Law Firm as the City Attorney for the year 2013. Approve Appointment of Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of the Springsted, Inc. team have served the City very well over the past year on a wide variety of projects. Adoption of the Consent Agenda approved Paul Steinman, Mikaela Huot, and Nick Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2013. Hugo City Council Meeting Minutes for January 7, 2013 Page 4 of 12 Approve Appointment of Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo branch of US Bank. Adoption of the Consent Agenda approved U.S. Bank -Hugo as the official depository for City funds for 2013. Approve Appointment of Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past six years, the City Council appointed The Citizen as the City's new official newspaper, and The Citizen would like to continue to provide this service at a slightly increased rate. Adoption of the Consent Agenda approved The Citizen as the City's official newspaper for 2013. Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex -officio members of the Hugo Fire Department Relief Association Board. Council must appoint two elected or appointed members. Adoption of the Consent Agenda approved the appointment of Mayor Tom Weidt with Councilmember Chuck Haas as his designee in his absence and Finance Director Ron Otkin as ex - officio members of the Hugo Fire Department Relief Association Board. Approve Appointment of Chair for Planning Commission Planning Commissioner Rick Gwynn has served as chairperson for the Planning Commission since November 21, 2011, and he has indicated his willingness to continue to serve as Chair of the Commission. Adoption of the Consent Agenda approved the reappointment of Rick Gwynn as Chair of the Planning Commission for 2013. Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Jim Taylor has served as Chair of the Parks and Recreation Commission for the past three years with Rachel Berger serving as Vice Chair since 2007. Adoption of the Consent Agenda approved the reappointment of Jim Taylor as Chair and Rachel Berger as Vice Chair for the Parks and Recreation Commission for 2013. Approve Appointment of Chair of Historical Commission Annually, the City Council appoints a member of the Historical Commission to serve as the Chair of the Commission. Kitty Cheesebrow has served as the Chair of the Commission for the past several years. Adoption of the Consent Agenda approved the reappointment of Kitty Cheesebrow to serve as the Chair of the Historical Commission for 2013. Approve Renewal of Term for Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed Hugo City Council Meeting Minutes for January 7, 2013 Page 5 of 12 to serve another year on the Board as the City Council representative. Adoption of the Consent Agenda approved the reappointment of Tom Weidt as the City Council representative to serve on the Board of Zoning Appeals and Adjustments for another one-year term. Approve Appointment of Rick Gwynn as the Planning Commission Representative on the Board of Zoning Appeals and Adiustments Rick Gwynn has served as the Planning Commission Representative on the Board of Zoning Appeals and Adjustments since January 2013. Rick has agreed to serve another year on the Board as a Planning Commission Representative. Adoption of the Consent Agenda approved the reappointment of Rick Gwynn to the Board of Zoning Appeals and Adjustments for 2013. Approve Appointment of Chris Boland as the Resident Member on the Board of Zoning Appeals and Adiustments Chris Boland served as the resident member on the Board of Zoning Appeals and Adjustments since January, 2012. Members on the Board are appointed annually. Chris has indicated his desire to continue to serve on the board. Adoption of the Consent Agenda approved the appointment of Chris Boland as the resident member on the Board of Zoning Appeals and Adjustments for 2013. Approve Appointment of Chair of the Board of Zoning Appeals and Adiustments Annually, Council approves appointment of Chair of the Board of Zoning Appeals and Adjustments. Adoption of the Consent Agenda approved the reappointment of Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments. Approve Animal Control Service Contracts with Animal Control Inc. and Hillcrest Animal Hospital for 2013 Richard Ruzicka, dba Animal Control Services (ACS), has been providing the City of Hugo animal control services for the past several years. ACS is requesting to continue to provide service to the City of Hugo; however, the ACS contract has been amended to omit the charges for impound services for claimed and unclaimed animals. Hillcrest Animal Hospital has served as the City's impound facility, and will be billing the City directly for those services. The recently approved fee schedule for 2013 includes a $150.00 impound fee paid directly to the Hillcrest Animal Hospital by residents when their animals are claimed, which will offset the amount charged to the City by Hillcrest. Adoption of the Consent Agenda approved the Animal Control Service Contract with ACS and the Animal Impound Services Agreement with Hillcrest Animal Hospital for the year 2013 subject to review by the City Attorney. Approve Thursday, April 18, 2013 as Annual Board of Appeal & Equalization Meeting Each year, Council meets as the Board of Appeal and Equalization with the sole purpose of providing Hugo residents and business owners an opportunity to appear personally in front of the Board to discuss their property market valuations. Washington County Assessor Bruce Munneke has selected Thursday, April 18, 2013 from 5:30 to 7:00 p.m. as the date and time on which to hold the meeting. Adoption of the Consent Agenda approved the date for the Board of Appeal and Equalization meeting for April 18, 2013. Hugo City Council Meeting Minutes for January 7, 2013 Page 6 of 12 Approve Agreement for Subsurface Sewage Treatment System Inspection Services with Washington County The City of Hugo received notification the Subsurface Sewage Treatment System Inspection Services Agreement with Washington County expires on January 1, 2013. This agreement is a two-year contract with the City to provide inspection services for individual sewage treatment systems. Washington County Ordinance 179, Subsurface Sewage Treatment Systems Regulations Ordinance (SSTSRO) and the agreement have been reviewed by City staff and found to be satisfactory. Adoption of the Consent Agenda approved the SSTSRO Agreement with Washington County to provide inspection services for individual septic systems in the rural area of Hugo. Approve Annual Spring City Wide Cleanup for April 20, 2013 Each spring, the City of Hugo and Washington County host an Annual Cleanup Day to allow Hugo residents the opportunity to dispose of their old household items as well as hazardous household products. Saturday, April 20, 2013 has been selected as the day on which to hold this event. Adoption of the Consent Agenda approved the Annual Spring Citywide Cleanup for Saturday, April 20, 2013 from 8 am — noon at the Hugo Public Works Building. Approve appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Annually, Council appoints two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). In the past years, former Mayor Fran Miron and Council Member Phil Klein served on the EDA. Adoption of the Consent Agenda approved appointment of Mayor Weidt and Council Member Klein to serve as the Council Representatives on the EDA for 2013. Schedule Public Hearing for Storm Water Pollution Prevention Program (SWPPP) for March 4, 2013 As part of the requirements for the City's Municipal Storm Water Permit, the City is required to hold a public informational meeting to receive public comment on the City's SWPPP program. Public notice needs to be published in the official city newspaper 30 days prior to the meeting date. Adoption of the Consent Agenda approved the scheduling of the SWPPP public hearing for March 4, 2013. Approve Lawful Gambling Exempt Permit for Humphreys Benefit on March 9, 2013 at the Hugo American Legion The Hugo American Legion Auxiliary has applied for a Lawful Gambling Exempt Permit to hold a raffle for the Humphreys Benefit on Saturday, March 9, 2013 at the Hugo American Legion. Adoption of the Consent Agenda approved the Lawful Gambling Permit. Hugo City Council Meeting Minutes for January 7, 2013 Page 7 of 12 Approve Appointment of Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past decade, the Fire Chief has served in this position. Staff recommended the appointment of the Fire Chief Kevin Colvard as the City's Emergency Management Director for 2013. This item was removed from the Consent Agenda by Council Member Tony Bronk. Bronk stated the reason for removal was to allow him to abstain from voting to avoid the appearance of a conflict of interest. Council Member Bronk is a member of the Hugo Fire Department. Petryk made motion, Klein seconded, to approve the appointment of Fire Chief Kevin Colvard as the City's Emergency Management Director for 2013. Ayes: Klein, Petryk, Weidt Abstain: Bronk Motion carried. Approve Resignation of Marty Schwartz as Fire Marshal and Appointment of Jim Fordham as New Fire Marshal After serving several years as Hugo's Fire Marshal, Firefighter Marry Schwartz has requested to resign the position as Fire Marshal and remain as the Assistant Chief. Fire Chief Kevin Colvard is requesting Council accept this resignation and appoint Firefighter Jim Fordham as the new Fire Marshal for the City of Hugo. This item was removed from the Consent Agenda by Council Member Tony Bronk. Bronk stated the reason for removal was to allow him to abstain from voting to avoid the appearance of a conflict of interest. Council Member Bronk is a member of the Hugo Fire Department. Petryk made motion, Klein seconded, to approve the resignation of Marty Schwartz as Fire Marshal and appoint Firefighter Jim Fordham as the new Fire Marshal for the City of Hugo. Ayes: Klein, Petryk, Weidt Abstain: Bronk Motion carried. Approve Six-month Review for Fire Chief Kevin Colvard At its May 7, 2012 meeting, the Council approved the appointment of Kevin Colvard as the new Hugo Fire Chief after the retirement of Fire Chief Jim Compton. Staff recommended Council approve successful completion of the six-month review period for Fire Chief Kevin Colvard. This item was removed from the Consent Agenda by Council Member Tony Bronk. Bronk stated the reason for removal was to allow him to abstain from voting to avoid the appearance of a conflict of interest. Council Member Bronk is a member of the Hugo Fire Department. Hugo City Council Meeting Minutes for January 7, 2013 Page 8 of 12 Klein made motion, Petryk seconded, to approve the successful completion of the six-month review period for Fire Chief Kevin Colvard. Ayes: Klein, Petryk, Weidt Abstain: Bronk Motion carried. Approve Relocation of Driver Feedback Signs on Ethan Avenue At its November 5, 2012 meeting, Council discussed the driver feedback signs installed as part of the South Ethan Avenue project based on comments and questions raised by a property owner in the area. Based on the discussion, the City Council directed staff to evaluate the current location of the signs and determine whether or not they are in the most effective location or if any of the signs should be relocated to maximize their effectiveness. Public Works Director Scott Anderson and Senior Engineering Technician Steve Duff reviewed the sign locations and prepared a report which is included in the Council packet. City staff recommended that the Council approve the relocation of two of the four signs as outlined in the report. Council Member Petryk removed this from the Consent Agenda at the request of resident Dee Davis, who was present. Council Member Petryk and resident Rick Gwynn talked about working with Public Works Director Scott Anderson on determining the best location for the signs. Petryk explained that these signs were installed to control speed issues when improvements were made to Ethan Avenue. City Engineer Jay Kennedy provided details on the new proposed locations. Denise Davis, 7580 250th Street, Forest Lake, stated one of the signs was located in front of property she owns in Hugo, and she really appreciated that staff recommended it be moved. She also stated that she was never invited to be a part of the sign agreement. She said that she wanted to be sure notices were sent to her on anything involving her property. Petryk made motion, Klein seconded, to approve the relocation of two of the four speed signs located along Ethan and Everton Avenue. Ayes: Klein, Petryk, Bronk, Weidt Nays: None Motion carried. Public Hearing on Renewal of Home Occupation Interim Use Permit for Terry Luedeke for Auto Repair Business Terry Luedeke requested renewal of his Interim Use Permit (IUP) for a home occupation for a motor vehicle repair business on his property located at 17627 Henna Avenue North. The permit is the same IUP that was renewed and approved on July 16, 2012, and no changes were proposed to be made to the IUP. Planner Rachel Juba provided background to the Council indicating that staff found that all the criteria for approval of the renewal have been met; Mr. Luedeke has done a good job meeting the performance standards of the ordinance and complying with all the conditions outlined in the IUP. Staff recommended the City Council approve the renewal of the home occupation IUP for the duration of one year with continued review by staff on the impacts to the surrounding properties. Hugo City Council Meeting Minutes for January 7, 2013 Page 9 of 12 Council Member Petryk questioned the $250 fee charged to the applicant each time he renewed the IUP, and Council Member Klein agreed with Petryk that it is burdensome. She also questioned whether work was permitted to be conducted outdoors and how the road was maintained. Planner Rachel Juba responded that, though the permit does not specifically state that work cannot be done outside the building, it is implied in the permit that it be done indoors. She also stated that she is unclear on how the road is maintained. Mayor Weidt opened the public hearing. Art Luedeke, father of Terry, spoke about Terry's commitment to comply with the IUP. Mike Rokala, 17657 Henna Avenue North, said the business impacted him, and it belonged in an industrial park. He stated that there have been semi trucks on the property, and Mike said another neighbor had complained to him on the lack of road maintenance. Applicant Terry Luedeke acknowledged that he had a semi truck dump gravel on his property that will be used on the road. Terry offered to show the Council the logbook he used to keep track of his business. John Lutz, 8050 157th Street North, said that Terry works on his equipment, and Terry has told him at times to not bring a vehicle to him because he needed to stay in compliance. There were no other comments, and Mayor Weidt closed the public hearing. The Council discussed Terry Luedeke's reasonable effort to maintain a good neighbor relationship, and they discussed the fee required each time the permit was renewed. Petryk made motion, Klein seconded, to approve RESOLUTION 2013-2 APPROVING A RENEWAL OF AN INTERIM USE PERMIT TO ALLOW FOR THE OPERATION OF A HOME OCCUPATION AS AN ACCESSORY USE, ON PROPERTY LOCATED AT 17627 HENNA AVENUE NORTH, with a revision to extend the IUP for two years subject to a one year review by staff, with the fee waived for the review. Ayes: Petryk, Bronk, Klein, Weidt Nays: None Motion carried. Approve Resolution to Authorize Issuance of Crossover Refunding Bonds The City Finance Director Ron Otkin has been working with Springsted, the City's financial advisors, on a bond refinancing plan that takes advantage of current low interest rates. Ron explained to Council that under the plan, the City will issue $5,860,000 G.O. Refunding Bonds, bank the proceeds with a trustee, and pay off two current high -interest bond issues when they become callable on February 1, 2015. After these two issues are paid off (the crossover date) the City will begin to realize a savings in debt service payments, estimated to be $329,900 through the remaining life of the new bond issue. A portion of this savings will be passed on to the White Bear Lake School District in the form of reduced tax abatements. Hugo City Council Meeting Minutes for January 7, 2013 Page 10 of 12 Council Member Petryk asked whether the City anticipated the issuance of any other bonds, and whether this would affect the City's credit rating. Finance Director Ron Otkin responded that he did not foresee of the need for other bonds, and the credit rating should remain unaffected because the money would be set aside to pay the debt. Petryk made motion, Bronk seconded, to approve RESOLUTION 2013-1 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $5,855,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013A. Ayes: Bronk, Klein, Petryk, Weidt Nays: None Motion carried. Update on Supplemental Law Enforcement Services Agreement for Bald Eagle Lake For many years, the City of Hugo has participated in supplemental law enforcement coverage on Bald Eagle Lake with the Ramsey County Sheriff's Department and the Town of White Bear Lake. City Administrator Bryan Bear explained the City of Hugo budgeted $1,500 annually to help fund this along with the Bald Eagle Lake Association, White Bear Township, and Lino Lakes. This began several years ago as a result of the Bald Eagle Lake Townhome Association's request for additional patrol on Fridays, weekends, and holidays. It has been noted that the behavior on the lake has improved. Lino Lakes discontinued participating a few years ago, Bald Eagle Lake Townhome Association discontinued it last year, and White Bear Township is likely to discontinue participation in the agreement this year. Ramsey County will continue to fund DNR regular patrol, with Washington County performing random checks on the lake. Petryk made motion, Klein seconded, to discontinue the agreement for supplemental law enforcement coverage on Bald Eagle Lake. All Ayes. Motion carried. Parks Programming Update Staff has completed preparation of the winter parks program schedule. Parks Planner Shayla Syverson provided the Council an update on Movie Night and Snow Jam held at Oneka Lake Elementary School, and the Sledding Party held at Oakshore Park. Shayla also informed Council that Irish Avenue Park was being groomed for cross country ski trails by the Hugo Snowmobile Club. Update on the Yellow Ribbon Network Council Member Phil Klein reported to Council on the Yellow Ribbon Network (YRN) activities held recently. There was a huge turnout at the December 26th Burger Night and Klein showed a photo of burgers being served by Brigadier General Neal Loidolt. He thanked Xcel Energy, who has a program that matches funds for the YRN. Lake Area Bank will be the sponsor for the January Burger Night. There will be a care packaging event in March, and donations are welcome. Hugo City Council Meeting Minutes for January 7, 2013 Page 11 of 12 Schedule Date for Annual City Council Goal Setting Session Annually, the Council selects a date in January to review the goals set for the previous year and discuss goals for the upcoming year. Petryk made motion, Bronk seconded, to schedule January 22, 2013 at 7:00 p.m. for the annual Council Goal Setting Session. All Ayes. Motion carried. Cancel Second Meeting in January Due to Rev. Dr. Martin Luther King Jr. Holiday Each year, the Hugo City Council reschedules or cancels the second meeting of the month of January, which is the Dr. Martin Luther King Federal Holiday. The Hugo City Council could reschedule the meeting to the next available day which is Tuesday, January 22, 2013; however, staff has no agenda items at this time Weidt made motion, Klein seconded to cancel the second meeting in January in observance of Dr. Martin Luther King Day. All Ayes. Motion carried. Reschedule Second Meeting in February to February 19, 2013 Due to President's Day Holiday Each year, the Hugo City Council reschedules or cancels the second meeting of the month of February, which is the President's Day Federal Holiday. Staff does have items for this agenda. Petryk made motion, Klein seconded, to reschedule the second meeting in February to Monday, February 25, 2013. All Ayes. Motion carried. Warm Hearts for Charity Event on Saturday, January 19, 2013 The Hugo Business Association (HBA) is holding their 6th Annual Warm Hearts for Charity event on Saturday, January 19, 2013 from 5-8 p.m. This event will be held at the Hugo American Legion. HBA Member Cindy Petty said the HBA makes money for the community through this event. There will be raffles, wine tasting, silent auction, and karaoke. She encouraged everyone to attend. All Ayes. Motion carried. Hugo City Council Meeting Minutes for January 7, 2013 Page 12 of 12 Schedule Interviews for the Parks Commission Vacancy City Administrator Bryan Bear added this item to the Agenda. Applications for the Parks Commission Vacancy will be accepted until Friday, January 25, 2013 at 4:30 p.m. Petryk made motion, Klein seconded, to hold interviews following the Council meeting scheduled for Monday, February 25, 2013. All Ayes. Motion carried. Adiournment Klein made motion, Petryk seconded, to adjourn at 8:56 p.m. All Ayes. Motion carried. Respectfully submitted, Michele Lindau City Clerk