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HomeMy WebLinkAbout2013.02.25 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON FEBRUARY 25, 2013 Mayor Weidt called the meeting to order at 7:05 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau Approval of Minutes for February 4, 2013 City Council Meeting Bronk made motion, Petryk seconded, to approve the minutes for the City Council meeting on February 4, 2013 as presented. All Ayes. Motion carried. Approval of Minutes for February 9, 2013 Sledding Party Klein made motion, Petryk seconded, to approve the minutes for the Sledding Party held on February 9, 2013 as amended to correct who was present. All Ayes. Motion carried. Approval of Minutes for February 16, 2013 Hugo Fire Department Annual Banquet Bronk made motion, Haas seconded, to approve the minutes for the Hugo Fire Department Annual Banquet on February 16, 2013 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Pay Request No. 6 to Municipal Builders, Inc. for Well No. 6 Approve Advertisement for Bids for the 145th Street Sidewalk Improvement Project Approve Cancellation of March 4, 2013 City Council Meeting and Reschedule Storm Water Pollution Prevention Program (SWPPP) Public Hearing for March 18, 2013 Hugo City Council Meeting Minutes for February 25, 2013 Page 2 of 5 Approve Advertisement for Public Works Seasonal Employees Approve Performance Review for Building Department Secretary Debi Close Approve Lawful Gambling Exempt Permit for Pheasants Forever for Banquet on April 8, 2013 Approve Fable Hill Bridge Assessment Agreement All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Pay Request No. 6 to Municipal Builders, Inc. for Well No. 6 The City received Pay Request No. 6 from Municipal Builders, Inc. for the construction of Well House No. 6. Public Works Director Scott Anderson and City Engineer Jay Kennedy reviewed the Pay Request and found it satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 6 to Municipal Builders in the amount of $74,361.25 for the work completed to date on Well House No. 6. Approve Advertisement for Bids for the 145th Street Sidewalk Improvement Project At its August 6, 2012 meeting, Council reviewed the proposed construction schedule for the improvements to the sidewalk along 145th Street North, with the work to be completed in 2012. Staff had to secure pricing for the project and found contractors were backlogged for work for the remainder of 2012, and prices would be more favorable if the project was completed in spring, 2013. Staff requested to advertise for bids and have the work take place in late May/June, 2013. Adoption of the Consent Agenda approved the advertisement for bids through the City newspaper and to hold a bid opening on Wednesday, April 10th, 2013 at 11:00 am. This will be followed by the City Council's consideration of the bids at a following City Council meeting. Approve Cancellation of March 4, 2013 City Council Meeting and Reschedule Storm Water Pollution Prevention Program (SWPPP) Public Hearing for March 18, 2013 Staff has reviewed the agenda for the March 4, 2013 meeting and determined the only item on the agenda is the SWPPP Public Hearing. Adoption of the Consent Agenda approved cancelling the March 4, 2013 City Council meeting and rescheduling the SWPPP Public Hearing for March 18, 2013. Approve Advertisement for Public Works Seasonal Employees For the past several years, the City has hired five seasonal Public Works positions to help maintain the City's park system and building grounds as well as assist in road patching crews and other work as needed. Adoption of the Consent Agenda approved the advertisement for Public Works Seasonal employees for 2013. Hugo City Council Meeting Minutes for February 25, 2013 Page 3 of 5 Approve Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For the past seven years, Debi has performed customer service duties both at the front counter and on the telephone scheduling inspections with contractors. Debi also works as the secretary to the Parks and Recreation Commission. Adoption of the Consent Agenda approved the annual performance review for Building Department Receptionist Debi Close. Approve Lawful Gambling Exempt Permit for Pheasants Forever for Banquet on April 8, 2013 Pheasants Forever is requesting a Lawful Gambling Exempt Permit to allow the sale of raffle tickets at its banquet on Monday, April 8, 2013 at Sal's Angus Grill. Adoption of the Consent Agenda approved the Lawful Gambling permit for this event. Approve Fable Hill Bridge Assessment Agreement Over the past few years, staff has been working with Len Pratt, the developer of Fable Hill, to complete the reconstruction of the Fable Hill Bridge. Most recently, with the approval of the Final Plat for Fable Hill Third Addition, there is a condition in the resolution requiring the repairs prior to the recording of the plat. Mr. Pratt has requested approval of an assessment agreement to assess the 22 vacant lots in Fable Hill First and Second Additions to finance the reconstruction of the bridge. The reconstruction project will be a City project and will be constructed this year. The full cost of the project will be assumed by the assessment amount of $124,046.38 ($5,638.47 per lot) with an interest rate of 4.27% per year over 5 years. The assessment is required to be paid at the sale of each lot or at the Certificate of Occupancy for each house. Adoption of the Consent Agenda approved RESOLUTION 2013-4 ADOPTING ASSESSMENT FOR THE FABLE HILL BRIDGE RECONSTRUCTION PROJECT. Approve Appointment of Roly Guareschi as the Chief Engineer on the Hugo Fire Department and Approve David Jensen as the Emergency Services Planner on the Hugo Fire Department The Fire Department has completed the interview process for the Chief Engineer and the Emergency Services Planner on the department. Fire Chief Kevin Colvard recommended Council appoint Firefighter Roly Guareschi as the Chief Engineer and David Jensen as the Emergency Services Planner on the Hugo Fire Department. Council Member Bronk removed this item from the Consent Agenda to abstain from voting because he is a member of the Fire Department. Haas made motion, Klein seconded, to approve Roly Guareschi as the Chief Engineer and David Jensen as the Emergency Services Planner on the Hugo Fire Department. Ayes: Haas, Klein, Petryk, Weidt Nays: None Abstain: Bronk Motion carried. Hugo City Council Meeting Minutes for February 25, 2013 Page 4 of 5 Approve Sale of General Obligation Crossover Refunding Bonds At its January 7, 2013 meeting, Council authorized staff to work with the City's financial advisor to provide for the refunding of the 2004 G.O. Capital Improvement Bonds and the 2005 G.O. Tax Abatement Bonds. Bids were received until 10:30 a.m. Monday, February 25, 2013. Paul Steinman of Springsted reported the bid results to the Council. Twelve bids were received the low bidder being United Bankers' Bank with the interest rate of 1.0092%. He noted that Standard and Poors reaffirmed the City's AA+ Bond Rating. Petryk made motion, Bronk seconded, to approve RESOLUTION 2013-5 ACCEPTING PROPOSAL ON THE SALE OF $5,835,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013A, AND LEVYING A TAX FOR THE PAYMENT THEREOF. Ayes: Bronk, Petryk, Klein, Haas, Weidt Nays: None Motion carried. Update on the Yellow Ribbon Network Council Members Phil Klein and Chuck Haas reported to Council on the Yellow Ribbon Network activities held recently. Council Member Haas has recently returned from Norway where he helped serve steaks to the troops. A package event will take place the first week in March. Anyone wanting to donate items can drop them off at City Hall. Girl Scout Cookies will be sold at the next Hamburger night for donation to the troops. Burger Night is being sponsored by the Bald Eagle Sportsman Association. Bayport Legion will be sending two $200 checks to local Girl Scout Troops to purchase cookies for the packaging event. The Bayport Legion is also paying for the overseas shipping costs. Hugo Good Neighbors Food Shelf 2nd Annual Pasta Dinner Saturday, March 23, 2013 City Administrator Bryan Bear informed the Council that the Hugo Good Neighbors Food Shelf is holding their 2nd Annual Pasta Dinner on Saturday, March 23, 2013 at the Hugo American Legion from 6-9 p.m. This benefit is to raise money to put towards the Hugo Good Neighbors building fund. I-35 W/E Coalition Meeting March 7, 2013 at 7:00 p.m. City Administrator Bryan Bear provided a reminder that the I-35 W/E Coalition will be meeting on Thursday, March 7, 2013 at 7:00 p.m. at Hugo City Hall. Staff requested that anyone with agenda items forward them to City Clerk Michele Lindau. City Council Portrait Session April 15, 2013 at 6:30 p.m. At the Annual Goal Setting Session on January 21, 2013, Council agreed to have a portrait taken of the current Council. Staff suggested Council schedule the photo session for April 15, 2013 at 6:30 p.m., just prior to the regular meeting of the Council. Hugo City Council Meeting Minutes for February 25, 2013 Page 5 of 5 Haas made motion, Petryk seconded, to schedule the Council portrait session for Monday, April 15, 2013 at 6:30 p.m. All Ayes. Motion carried. Recess Meeting Haas made motion, Petryk seconded to recess the meeting at 7:36. Parks Commission Interviews The Council reconvened in the Oneka Room at City Hall to conduct interviews for the Parks Commission. There were five applicants interviewing for the position: Noel Yang, Cindy Petty, Nicole Schmid, Ranell Tennyson, Denny Route (via conference call). Council will approve the appointment of the new Parks Commissioner at their next meeting on March 18, 2013. Petryk made motion, Haas seconded to adjourn at 9:37 p.m. Respectfully Submitted, Michele Lindau City Clerk