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HomeMy WebLinkAbout2013.05.06 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MAY 6, 2013 Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt ABSENT: Bronk ALSO PRESENT: City Administrator Bryan Bear, Assistant City Attorney Josh Brekken, City Engineer Jay Kennedy, Community Development Intern Liz Hanson, and City Clerk Michele Lindau Approval of the Minutes for the April 15, 2013 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the April 15, 2013 City Council meeting as presented. All Ayes. Motion carried. Approval of the Minutes for the April 18, 2013 Board of Equalization Meeting Klein made motion, Petryk seconded, to approve the minutes for the Board of Equalization meeting on April 18, 2013 as presented. All Ayes. Motion carried. Approval of the Minutes for the April 20, 2013 Kidz `n Biz Festival Klein made motion, Petryk seconded, to approve the minutes for the Kidz `n Biz Festival as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Resolution on Statutory Tort Liability Limits Approve Subscriber Agreement and Amendment for "Fast Access" for MN Court Data Services Approve Amendment to Special Event Permit for Mud Games to Change Date to August 17, 2013 Hugo City Council Meeting Minutes for May 6, 2013 Page 2 of 8 Approve Joint Powers Agreement for Shared IT Services through Metro -INET Approve Hiring of Five Public Works Seasonal Employees Approve Application for Water Surface Use Permit for Mike Ball on Round Lake Approve Resignation of Firefighter Mike McCorkel from the Hugo Fire Department All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution on Statutory Tort Liability Limits In the late 1990's, the League of Minnesota Insurance Trust required each city that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. At that time, the City Council opted not to waive the statutory limits. LMCIT is requiring each member city to reaffirm their position regarding these limits. Currently these limits are $500,000 per claimant and $1,500,000 per occurrence. Staff recommends Council approve the resolution on statutory tort liability limits. Adoption of the Consent Agenda approved RESOLUTION -2013-9 TO NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS Approve Subscriber Agreement and Amendment for "Fast Access" for MN Court Data Services Johnson/Tumer Law Firm is requesting the City approve the Master Subscriber Agreement and Amendment for Fast Access for MN Court Data Services for Governmental Agencies. This agreement will allow the firm to utilize and electronically access court records and court documents in Washington County adult criminal cases scheduled on the first appearance, bail hearing, and arraignment calendars. Adoption of the Consent Agenda approved RESOLUTION 2013-10 APPROVING MASTER SUBSCRIBER AGREEMENT FOR MINNESOTA COURT DATA SERVICES FOR GOVERNMENTAL AGENCIES AND MASTER SUBSCRIBER AGREEMENT AMENDMENT FOR FIRST APPEARANCE SUPPORT TRACK (FAST) ACCESS and RESOLUTION 2013-11 APPROVING A REVISED MASTER SUBSCRIBER AGREEMENTFOR MINNESOTA COURT DATA SERVICES FOR GOVERNMENTAL AGENCIES AND A FAST ACCESS SUBSCRIBER AMENDMENT FOR WASHINGTON COUNTY PILOT PROGAM. Approve Amendment to Special Event Permit for Mud Games to Change Date to August 17, 2013 At its April 1, 2013 meeting, the Council approved the Special Event Permit for the Mud Games planned for Saturday, August 24, 2013 at Wild Wings of Oneka. Organizers of the Mud Games are requesting to move the event to Saturday, August 17, 2013, and have cleared this with Wild Wings. Adoption of the Consent Agenda approved the amendment to the Special Event Permit for the Mud Games to be held on August 17, 2013. Hugo City Council Meeting Minutes for May 6, 2013 Page 3 of 8 Approve Joint Powers Agreement for Metro -INET IT Services Over the past year, staff has been exploring options for Information Technology (IT) services for City Hall, Public Works, and the Hugo Fire Department. The Council had discussed this at last year's budget workshop and set this as a goal for this year during the January 22, 2013 Goal Setting Session. The City currently lacks a dedicated IT Department or staff, and is supported by external computer support contractor CIT. The City has recently contracted with the City of Roseville's Metro -INET for phone service and support. Metro -INET is also a shared service for IT support with 23 other cities. As part of Metro -INET IT services, City staff will have increased availability of IT staff with a diversity of skill, and can extend to the cost sharing of applications and other services. Adoption of the Consent Agenda approved the Joint Powers Agreement for the City of Roseville Extension of MIS Services and Support to the City of Hugo. Approve Hiring of Five Public Works Seasonal Employees Each year, the Public Works Department hires staff to fill five seasonal positions to perform grounds maintenance duties at all City owned properties. Adoption of the Consent Agenda approved the hiring of Samatha Guenther, Dillon Lang, Shannon Nelson, and Angela Guenther as full-time seasonal employees and Marc Smith and Tom Cardinal as part-time seasonal employees to fill a total of five seasonal positions within the Public Works Department. Approve Application for Water Surface Use Permit for Mike Ball on Round Lake On behalf of residents living on Round Lake, resident Mike Ball has made application to the City of Hugo for a water surface use permit to allow residents to water ski on the slalom course on the lake and put a water ski jump on the lake. Washington County Sheriff's Department has provided the application form that has been completed by Mike Ball. Adoption of the Consent Agenda approved the application for a water surface use permit for water skiing on the slalom course on Round Lake. Approve Resignation of Firefighter Mike McCorkel from the Hugo Fire Department Firefighter Mike McCorkel has submitted his letter of resignation from the Hugo Fire Department effective April 4, 2013. Adoption of the Consent Agenda approved the letter of resignation from Mike McCorkel. Approve CUP, Site Plan, and Variance for Christ Lutheran Church - 4790 Rosemary Way Council Member Petryk removed this item from the Consent Agenda. Christ Lutheran Church is requesting approval of a conditional use permit, site plan, and variance to construct a church on the property located at 4790 Rosemary Way North. The site plan is for an 11,882 square foot church including a daycare center and associated parking lot. The variance is for the height of the building to be 41 feet, where 35 feet is required by ordinance. The portion of the building that is proposed to be at 41 feet would be the cross located on top of the building. The rest of the building is at an average 26 feet in height. The conditional use permit (CUP) is required for a Place of Worship to be located in the Medium Density Multiple Family Residential (R-5) zoning district. The Planning Commission unanimously recommended approval of the applications and Hugo City Council Meeting Minutes for May 6, 2013 Page 4 of 8 directed staff to meet with the City Engineer, project engineer, and respective residents to discuss stormwater drainage on the project site. Staff met with them on Thursday, May 2, 2013 to listen to their concerns, and many of the residents attended this evening's meeting. John Udstuen, 15190 Everton Avenue North, said he has been at his resident for 19 '/Z years and has never experienced any water problems in the past, but he has concerns over the church's plan. Arnie Triemert, 15220 Everton Avenue North, agreed with Udstuen and said he is starting to have water overflow from the development on the north and does not want that from the south. Richard Mead, 15128 Everton Avenue North, said he lived there for 27 years and has never had a water problem. Mike Happ, 15292 Everton Avenue North, has had the property there for 16 years. He said he has lost three acres of front yard due to flood. He talked about a holding pond to the north that was bermed and dry. Jacob Siedel, 15350 Everton Avenue North, reiterated what Happ said. Haas make motion, Klein seconded, to approve RESOLUTION 2013-12 APPROVING A CONDITIONAL USE PERMIT FOR CHRIST LUTHERAN CHURCH TO ALLOW A CHURCH USE ON THE PROPERTY LOCATED AT 4970 ROSEMARY WAY NORTH and RESOLUTION 2013-13 APPROVING A SITE PLAN FOR CHRIST LUTHERAN CHURCH FOR A CHURCH ON THE PROPERTY LOCATED AT 4790 ROSEMARY WAY NORTH and RESOLUTION 2013-14 APPROVING A VARIANCE FROM THE BUILDING HEIGHT REQUIREMENTS IN THE MEDIUM DENSITY MUTIPLE FAMILY RESIDENITIAL (R-5) ZONING DISTRICT FOR CHIRST LUTHERAN CHURCH ON THE PROPERTY LOCATED AT 4970 ROSEMARY WAY NORTH. All Ayes. Motion carried. Haas made motion, Petryk seconded, to direct staff to investigate the concerns of the residents on Everton Avenue, and report back to Council All Ayes. Motion carried. Approval of CSAH 7 Pavement Rehabilitation Proiect Washington County has proposed a pavement rehabilitation project for reclamation of CSAH 7 from Goodview Avenue to Manning Avenue (CSAH 15) to be completed this year. There will be no change to the alignment or width of the road in Hugo, and there will be no cost to the City. City Engineer Jay Kennedy explained that Washington County is requesting mutual consent for the project. Jay also explained that the City is typically the permitting authority for the RCWD rules; however, since the project occurs in portions of the RCWD in and outside of the City boundaries, it makes sense to request RCWD serve as the sole permitting authority for this project. Hugo City Council Meeting Minutes for May 6, 2013 Page 5 of 8 The Council discussed the CSAH8 improvement project completed 2010. At that time, a portion of CSAH 8 adjoining CSAH 7 was left out of the project because it needed to be realigned. To make that happen, property needed to be acquired at that intersection. Haas made motion, Klein seconded, to approve RESOLUTION 2013-15 APPROVING COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS. All Ayes. Motion carried. Update on Bald Eagle Lake Outlet Over the past year, the Council has had discussions regarding the outlet to Bald Eagle Lake under 1291h Street north, and has acknowledged that it is aged and in need of repair. City Engineer Jay Kennedy explained that the City has worked with MnDOT and the Rice Creek Watershed District regarding this project and, he provided new information to the City Council regarding the ownership of the structure as well as the funding for the project. He explained a 1943 lawsuit gave ownership of the outlet to the Department of Conservation, which is no longer in existence, and is perhaps now under the jurisdiction of the DNR. Also, funding from MnDot has been increased to $252,000 from $146,000; the total cost of the projects is estimated at $481,000. The Council generally agreed that the City needed to determine ownership of the structure. City Engineer Jay Kennedy will continue to work with the RCWD and the DNR regarding ownership of the structure and funding. No formal action was taken. Approve City Municipal State Aid Street Revisions MnDOT recently completed modifications related to the way state -aid roadway dollars are allocated to cities over 5,000 population in the state. City Engineer Jay Kennedy explained that City staff has reviewed the City's state -aid roadway network as a result of the system modifications, and is recommending changes to the system in order to maximize the City's share of the state -aid funding. Haas made motion, Klein seconded, to approve RESOLUTION 2013-16 APPROVING AMENDMENTS TO THE DESIGNATED MUNICIPAL STATE AID STREET SYSTEM. All ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported on the activities of the City of Hugo's Yellow Ribbon Network activities. They thanked the Hugo Fire Department for sponsoring the last Hamburger Night where 185 burgers were sold. The Hugo Business Networking Group will be sponsoring the May 22r'd Burger Night. The YRN is receiving "Thank You" notes for the care packages sent to military overseas last month. Hugo City Council Meeting Minutes for May 6, 2013 Page 6 of 8 Update on Spring Cleanup Event held Saturday, April 20, 2013 The City of Hugo held its annual Spring Cleanup on Saturday, April 20, 2013 at the Hugo Public Works Department from 8 a.m. to noon. City Administrator Bryan Bear provided an update on the cleanup event. Participation was better than expected considering the winter -like spring weather. There were 573 loads processed and 13 ton of garbage/waste collected. Update on Kidz `n Biz Event held on Saturday, April 20, 2013 The annual Kidz -n -Biz Fest was held on Saturday, April 20, 2013 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m. City Administrator Bryan Bear provided an update on the Kidz -n -Biz event, which was very successful with over 350 families participating and attendance estimated to be over 800 people. MnDOT Open House on TH61/CSAH4 on Thursday, May 9, 2013 City Administrator Bryan Bear reminded Council of their meeting scheduled for Thursday, May 9, 2013 from 5-7 p.m. for the Washington County Open House on the planned roundabout at TH61/CSAH4. The Open House will take place in the Oneka Room at Hugo City Hall. White Bear Lake School Board Meeting on Monday, May 13, 2013 City Administrator Bryan Bear reminded Council of their meeting scheduled for Monday, May 13, 2013 at 7 p.m. to attend the White Bear Lake School Board meeting at the WBL School District Office. The WBL School Board intends to approve the amendment to the Joint Powers Agreement concerning the refinancing of the CSAH8 tax abatement bonds. HealthPartners Hugo Clinic Grand Opening Wednesday, May 15, 2013 HealthPartners has invited the Council to attend their Grand Opening of the Hugo Clinic on Wednesday, May 15, 2013 from 5-8 p.m. Haas made motion, Klein seconded, to schedule a meeting for Wednesday, May 15, 2013 from 5-8 p.m. for the Grand Opening of the HealthPartners Clinic at 14701 Victor Hugo Boulevard North. All Ayes. Motion carried. Schedule Workshop on Water Conservation on Tuesday, June 4, 2013 During its 2013 goal setting session, the City Council approved water conservation efforts as a City Focus Goal. At its April 15, 2013 meeting, Council directed staff to select a date on which to hold the workshop. Hugo City Council Meeting Minutes for May 6, 2013 Page 7 of 8 Petryk made motion, Klein seconded, to schedule a Workshop on Water Conservation for Tuesday, June 4, 2013 at 5:30 p.m. at Hugo City Hall. All Ayes. Motion carried. Schedule Open House for Immigrant Farming on Wednesday, June 5, 2013 At its April 15, 2013 meeting, Council listened to a presentation on immigrant farming in Hugo by Becky Balk, Department of Agricultural; Susan Stokes, Farmers' Legal Action Group; and Pakou Hang, Hmong America Farmers Association. Council directed staff to work as a convener on an open house to connect farmers with landowners who may be interested in leasing their land. The date selected for the Open House is Wednesday, June 5, 2013 from 5:30 — 8:00 p.m. at the Rice Lake Centre. Haas made motion, Petryk seconded, to schedule the Open House for Immigrant Farming for Wednesday, June 5, 2013 from 5:30-8:00 p.m. at the Rice Lake Centre. All Ayes. Motion carried. Schedule Interviews for the Economic Development Authority (EDA) Vacancy At its March 18, 2013 meeting, Council approved the advertising for the vacancy on the EDA Commission. This vacancy was created when Commissioner Mike Granger indicated he is no longer able to fulfill the vacancy role on the Commission, but he would continue to serve as an alternate member of the EDA. Staff has received three applications and recommended Council select a date on which to hold interviews. Petryk made motion, Haas seconded, to schedule the EDA Interviews for Tuesday, May 21, 2013 at 7:00 p.m. All Ayes. Motion carried. Schedule Annual Performance Review for City Administrator Bryan Bear Bryan Bear has been employed with the City since May 3, 2004. Bryan served as the Community Development Director until being appointed the City Administrator on November, 7, 2011. Haas made motion, Petryk seconded, to schedule the annual performance review for City Administrator Bryan Bear for Tuesday, May 21, 2013 following the EDA interviews. All Aye. Motion carried. Hugo City Council Meeting Minutes for May 6, 2013 Page 8 of 8 Adjournment Klein made motion, Petryk seconded, to adjourn at 8:29 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk