HomeMy WebLinkAbout2013.06.03 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JUNE 3, 2013
Mayor Weidt called the meeting to order at 7:02 p.m.
PRESENT: Bronk, Haas, Klein, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, Assistant City Attorney Josh Brekken, City
Engineer Jay Kennedy, and City Clerk Michele Lindau
May 15, 2013 Health Partners Open House
Klein made motion, Bronk seconded, to approve the minutes for the Health Partners Open House
on May 15, 2013 as presented.
All Ayes. Motion carried.
May 20, 2013 City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting on
May 20, 2013 as presented.
All Ayes. Motion carried.
May 21, 2013 EDA Interviews
Klein made motion, Bronk seconded, to approve the minutes for the EDA Interviews on May 21,
2013 as presented.
All Ayes. Motion carried.
May 21, 2013 Administrator Performance Review
Klein made motion, Petryk seconded, to approve the minutes for the City Administrator
Performance Review on May 21, 2013 as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Haas seconded, to approve the agenda as amended:
Add to Administrative Presentations: Second Water Forum on June 10, 2013 at Century College
Add to Council Presentations: Update on Local Government Aid
Add to New Business: Schedule Strategic Planning for Fire Department Leadership Group
All Ayes. Motion carried.
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Approval of the Consent Agenda
Petryk made motion, Klein seconded, to approve the following Consent Agenda items:
Approval of Claims
Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi
Approve Annual Performance Review for Public Works Worker Tom Smith
Approve Resolution Revising the Assessment Policy to Include Exhibit A
Approve Appointment of Mike Gallivan as Member of the EDA
Approve Property Line Adjustment for Property Located South of 130th and West of
Goodview Avenue
All Ayes. Motion carried.
Approve Resignation of Firefighter Jesse Seering
Approve Resignation of Firefighter Kevin O'Neill
Ayes: Haas, Klein, Petryk, Weidt
Abstain: Bronk
Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi
Over the past 11 years, Jodie has worked as the City's Utility Billing Clerk in the Finance
Department. Jodie also works as a member of the Hugo Fire Department as a firefighter/EMS
responder. Adoption of the Consent Agenda approved the annual performance review for Utility
Billing Clerk Jodie Guareschi.
Approve Annual Performance Review for Public Works Worker Tom Smith
Tom Smith was hired by the City of Hugo on June 26, 2000. Tom has worked the past 13 years
on the Public Works department team. Adoption of the Consent Agenda approved the annual
performance review for Public Works Worker Tom Smith.
Approve Resolution Revising the Assessment Policy to Include Exhibit A
On May 20, 2013, the City Council adopted an amendment to the City's special assessment
policy regarding the financing of developer -driven roadways and related utilities. The
amendment was in the form of an exhibit to the existing policy. Staff recommended that the
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assessment policy and the exhibit be combined into a single resolution to allow for the more
convenient administration and dissemination of information to the public. Adoption of the
Consent Agenda approved RESOLUTION 2013-19 ADOPTING SPECIAL ASSESSMENT
POLICIES.
Approve Appointment of Mike Gallivan as Member of the EDA
The City Council held interviews on Tuesday, May 21, 2013 for the vacancy on the Economic
Development Authority. Of the three candidates interviewed, consensus of the Council was that
Mike Gallivan was the best fit for the position. Adoption of the Consent Agenda approved the
appointment of Mike Gallivan as the new member of the EDA with a term to expire on
December 31, 2016.
Approve Property Line Adjustment for Property Located South of 130th and West of
Goodview Avenue
T.J. Land Trust Company is requesting approval of a property line adjustment between two
properties located south of 130th and west of Goodview Avenue. The existing parcels are 24.87
acres (Parcel A) and 38.55 (Parcel B) acres. The existing Parcel B does not have road access.
The result will be a 19.01 acre parcel (Parcel A-1) and a 44.41 acre parcel (Parcel B-1), giving
Parcel B-1 road access to Goodview Avenue. Staff finds that both properties will conform to the
City's minimum lot requirements after the relocation of the common property line. Adoption of
the Consent Agenda approved RESOLUTION 2013-20 APPROVING A PROPERTY LINE
ADJUSTMENT FOR PROPERTIES LOCATED SOUTH OF 130TH STREET AND WEST OF
GOODVIEW AVENUE.
Approve Resignation of Firefighter Jesse Seering
Firefighter Jesse Seering has submitted his letter of resignation to Fire Chief Kevin Colvard.
Adoption of the Consent Agenda approved his resignation effective June 30, 2013
Approve Resignation of Firefighter Kevin O'Neill
Firefighter Kevin O'Neill has submitted his letter of resignation to Fire Chief Kevin Colvard.
Adoption of the Consent Agenda approved his resignation effective May 27, 2013.
Approve Feasibility Study and Assessment Agreement for Rosemary Way
At its April 1, 2013 Council meeting, the Council reviewed a petition from Len Pratt for roadway
and utility improvements to Rosemary Way. Following review and discussion, the Council
authorized the preparation of a Feasibility Report related to the proposed improvements. City
Engineer Jay Kennedy provided background on this item and presented the findings of the
Feasibility Report and the proposed Assessment Agreement with Mr. Pratt.
Proposed improvements would include roadway and sidewalk construction, street lighting, and
watermain and sanitary sewer to serve the eastern portion of the plat. Sewer for the western
portion is already in place. The project was estimated at $1,070,970. The City would fund
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$14,800 for over sizing of the watermain, and the remainder would be assessed according to the
recently adopted policy. Kennedy explained how this project met the policy and he explained
the conditions of the Assessment Agreement. Properties would be assessed over a five year
period, and a letter of credit would be required for 60% of the assessed amount. Assessments
would be payable if the lot is subdivided, developed or sold, and according to the agreement, the
two lots to be assessed would be Outlot B, Frenchman Place 1St Addition and Outlot B,
Frenchman Place 2nd Addition.
Council Member Haas questioned why the church property was not being assessed, and whether
the City would be setting a precedence by not assessing it. City Engineer Jay Kennedy explained
that it is based on a stipulation on a preceding Development Agreement for the plat, and
Assistant City Attorney said approval of the Assessment Agreement would not be setting
precedence.
Petryk made motion, Klein seconded, to approve RESOLUTION 2013 - 21 DECLARING
ADEQUACY OF PETITION ADOPTING ASSESSMENT FOR THE ROSEMARY WAY
IMPROVEMENT PROJECT, with the amended assessment amount to be $1,506,170 and
subject to review and minor revisions by the City Attorney.
Ayes: Klein, Haas, Petryk, Bronk, Weidt
Nays: None
Motion carried.
Introduction of New EDA Commissioner Mike Gallivan
Mike Gallivan was in the audience, and Mayor Weidt introduced him to the Council. The
Council congratulated Mike on his appointment to the Economic Development Authority (EDA).
Schedule Strategic Planning for Fire Department Leadership Group
Council Member Bronk added this item to the agenda. He requested a meeting be set with the
Hugo Fire Department leadership team to discuss strategic planning. This was discussed by the
Council, and they concluded it was best to wait until late summer/early fall. This would allow
the new leadership team an opportunity to become established.
Petryk made motion, Klein seconded, to direct staff to work with the Fire Department on
scheduling a meeting for fall, 2013.
All Ayes. Motion carried.
Yellow Ribbon Network Update
Council Member Chuck Haas and Phil Klein provided Council an update on the City of Hugo's
Yellow Ribbon Network activities. The YRN held a retirement parry for MNNG Specialist Jean
Clancy, who had recently been diagnosed with ALS. Hamburger Night is Wednesday, June 26,
2013. Haas thanked Sam's Club and Xcel employees who volunteer and donate to the charity.
A check from a local business will be presented at the next Council meeting.
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Metropolitan Area Water Supply Advisory Committee Update
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Council Member and Member of the Metropolitan Area Water Supply Advisory Committee
Chuck Haas provided the Council an update on recent meetings of the Committee. Haas has
been a member since 2005, and at that time, the mission of the Committee was to streamline the
water appropriations permit process. That has been accomplished, and the mission has changed
to now assist the Met Council in its water supply planning actions. Haas stated that if the
regulatory element has changed to planning, cities needed to get more involved. The message
now is that the regions reliance on groundwater is not sustainable, and the move seems to be
increased reliance on surface water. Haas wants the City of be cognizant of what is going on,
and the Council agreed. Council Member Petryk is a member of the Transportation Advisory
Board (TAB) and stated that discussions have begun on water availability and how it relates to
future transportation systems.
Haas made motion, Klein seconded, to give staff latitude in keeping informed of what the
Metropolitan Council is doing as they move forward with water planning activities.
All Ayes. Motion carried.
Update on Local Government Aid
Council Member Haas added this to the agenda to point out that under the new Local
Government State Aid Formula, the City of Hugo is still not receiving any money.
Immigrant Farming Open House June 5, 2013
City Administrator Bryan Bear reminded Council of the Immigrant Farming Open House
scheduled for Wednesday, June 5, 2013 from 5:30 — 8:00 p.m. at the Rice Lake Centre. Council
had scheduled this as a meeting at their May 6, 2013 regular Council meeting.
Hugo Good Neighbor Days June 7-10
City Administrator Bryan Bear reminded Council of Hugo Good Neighbor Days June 6-9, 2013 in
Lions Park. The parade will be on Saturday, June 8th at 11:00 a.m. Parade route and information on
Good Neighbor Days' events can be found on the City's website.
Second Water Forum on June 10, 2013 at Century College
The second of three forums on groundwater has been scheduled for Monday, June 10, 2013 at
Century College from 6-8 p.m. The first forum was held on April 4, 2013 and focused on
learning about the region's water supply. This forum will focus on restoring the balance between
water use and lake levels.
Petryk made motion, Klein seconded, to schedule a meeting for Monday, June 10, 2013 from 6-8
p.m. at Century College for the second forum on water resources
All Ayes. Motion carried.
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Adiournment
Haas made motion, Klein seconded, to adjourn at 7:58 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk