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HomeMy WebLinkAbout2013.07.01 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JULY 1, 2013 Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau Approval of Minutes for June 17, 2013 City Council Meeting Klein made motion, Bronk seconded, to approve the minutes for the June 17, 2013 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for June 18, 2013 Water Conservation Workshop Petryk made motion, Klein seconded, to approve the minutes for the Water Conservation Workshop on June 18, 2013 as presented. All Ayes. Motion carried. Approval of Minutes for June 26, 2013 HBA Business Breakfast Klein made motion, Bronk seconded, to approve the minutes for the HBA Business Breakfast on June 26, 2013 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as amended. Add to Council Presentations: Dust Control Application on City Roads All Ayes. Motion carried. Donation to the Yellow Ribbon Network - Mark Schwope Mark Schwope, Keller Williams Realty, joined the Yellow Ribbon Network (YRN) last year as a business sponsor. He had graciously provided all the refreshments for the Sea of Goodwill Award Ceremony last December. Mark stated that his family could have used an organization Hugo City Council Meeting Minutes for July 1, 2013 Page 2 of 7 like the YRN when his father's plane was shot down during the Vietnam War. Mark pledged to donate 5% of his net proceeds to the YRN. Mark presented a check for $1,230, and the Council thanked him for the donation. Update on Hugo Good Neighbor Days — Chairman Paul Neutkens The Hugo Lions Club held their annual Good Neighbor Days festival on June 6-9, 2013. Lions Chairman Paul Neutkens provided Council a recap of this year's event. Paul stated there were additional expenses with moving the band location. They netted approximately $30,000 with Saturday night being a record night. In the future, they hope to make the event more kid -friendly. The Lions were unsure at this time if they are holding the fall festival again this year, but are considering it and may coordinate it with the Tour `de Hugo bike ride in September. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve PUD Amendment for Diamond Point East— E&G Development Approve Animal Control Contract with Companion Animal Control Approve Termination of Animal Boarding Services with Hillcrest Animal Hospital and Approve Agreement with Otter Lake Approve Pay Request No. 1 to Dunaway Construction for 145th Street Sidewalk Reconstruction Project All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve PUD Amendment for Diamond Point East— E&G Development E & G Development is requesting approval of a Planned Unit Development (PUD) Amendment for Diamond Point East to allow decks to encroach 10 feet into the required rear yard setback on Lots 1-17, Block 2 and Lots 1-11, Block 4. The lots are on 145th Alcove and 145th Bay. At its June 13, 2013 meeting, the Planning Commission held a public hearing to consider the PUD Amendment request. There were two people that spoke during the public hearing. The Planning Commission agreed that the request meet the standards necessary for approval and unanimously recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2013-22 APPROVING A PUD AMENDMENT FOR CERTAIN LOTS IN DIAMOND POINT EAST TO ALLOW DECKS TO ENCROACH 10 FEET INTO THE REQUIRED SETBACK. Hugo City Council Meeting Minutes for July 1, 2013 Page 3 of 7 Approve Animal Control Contract with Companion Animal Control The City has been notified by Richard Ruzicka, Animal Control Services, that he will be terminating all his animal control contracts on June 30, 2013. Staff worked with the City of Forest Lake and the City of Columbus, who also used Animal Control Services for animal control in their cities, and interviewed two individuals to replace Richard. Brittany Foly, Companion Animal Control, LLC, is proposing an agreement that would be acceptable by all three cities. Adoption of the Consent Agenda approved the Animal Control Agreement with Companion Animal Control, LLC., subject to review by City Attorney Dave Snyder. Approve Termination of Animal Boarding Services with Hillcrest Animal Hospital and Approve Agreement with Otter Lake Animal Care Center With the approval of the agreement with Companion Animal Control, LLC, staff is requesting approval to change the location where impounded animals are boarded. Richard Ruzicka, Animal Control Services, had used the Hillcrest Animal Hospital in Maplewood for boarding impounded dogs. With the termination of the contract with Animal Control Services, staff would like to terminate the contract with Hillcrest Animal Hospital for animal boarding services, subject to the 60 days written notice as required in the contract. Otter Lake Animal Care Center in Lino Lakes is the preferred boarding facility by Companion Animal Control, and staff feels it would be more convenient for residents because of its location. Included in the packet is a copy of their agreement with the City of Lino Lakes, and Hugo's agreement would have the same provisions. Adoption of the Consent agenda approved the termination of the Animal Boarding Service Agreement with Hillcrest Animal Hospital and approved the contract with Otter Lake Animal Care Center, subject to minor changes by staff. Approve Pay Request No. 1 to Dunawav Construction for 145th Street Sidewalk Reconstruction Proiect City staff has received Pay Request No. 1 from Dunaway Construction for the 145th Street sidewalk reconstruction project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date. Adoption of the Consent Agenda approved Pay Request No. 1 from Dunaway Construction, Inc. in the amount of $43,556.08 for work completed on the 145th Street Sidewalk Reconstruction Project. Council Member Haas asked for an update on the sidewalk project. City Administrator Bryan Bear informed him the project was near completion with finishing sod work and seeding being done. Approve Preliminary Plat and Final Plat for Roy Molitor 2nd Addition — Xcel Energy Inc. Mayor Weidt removed this from the Consent Agenda. Xcel Energy is requesting approval of a preliminary plat and final plat for property located south of 140th Street and West of Fenway Boulevard. The preliminary plat and final plat will subdivide a 46 acre piece of property into 1 lot (15.6 acres) and 1 outlot (30.4acres) to be known as Roy Molitor 2" Addition. Xcel Energy is purchasing Lot 1, Block 1, and the Molitor family will retain ownership of Outlot A. Xcel Hugo City Council Meeting Minutes for July 1, 2013 Page 4 of 7 Energy is not requesting a site plan approval at this time, but will in the future for the parcel they are purchasing. At its June 13, 2013 meeting, the Planning Commission held a public hearing and considered the preliminary and final plat request. The Planning Commission agreed that the request meets the requirements necessary for approval and unanimously recommended the City Council adopt the two resolutions approving the preliminary plat and final plat. Lynn Patzner from Xcel Energy Inc. was present at the meeting. Lynn said the plan is to consolidate two facilities into one, but had no plans ready to present to the Council at this time. Weidt made motion, Haas seconded, to approve RESOLUTION 2013-23 APPROVING A PRELIMINARY PLAT FOR XCEL ENERGY INC. FOR "ROY MOLITOR 2nd ADDITION" LOCATED SOUTH OF 140TH STREET AND WEST OF FENWAY BOULEVARD NORTH and RESOLUTION 2013-24 APPROVING A FINAL PLAT FOR XCEL ENERGY INC. FOR "ROY MOLITOR 2nd ADDITION" LOCATED SOUTH OF 140TH STREET AND WEST OF FENWAY BOULEVARD NORTH. All Ayes. Motion carried. Vacation of Drainage and Utility Easement — Xcel Energy The Council held a public hearing to consider the request from Xcel Energy, Inc for the vacation of an easement over property described as Outlot A, Roy Molitor Addition. The property will be replatted as Roy Molitor 2nd Addition with new drainage and utility easements. Mayor Weidt opened the public hearing. There were no comments, and the Mayor closed the public hearing. Klein made motion, Petryk seconded, to approve the Notice of Vacation of the Drainage and Utility Easements on Outlot A, Roy Molitor Addition. All Ayes. Motion carried. Update on Water Conservation Workshop On Tuesday, June 18, 2013, the Council held a workshop to talk about water conservation. City Administrator Bryan Bear provided a recap of the workshop and requested the Council schedule the next workshop to continue discussion. Haas made motion, Petryk seconded, to schedule the next water conservation workshop for Tuesday, August 27, 2013 at 7:00 p.m. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 1, 2013 Page 5 of 7 Update on Bald Eagle Lake Outlet At its May 6, 2013 meeting, the Council discussed the ownership of the outlet to Bald Eagle Lake under 129th Street north, and its state of disrepair. The Council generally agreed that the City needed to determine ownership of the structure. City Engineer Jay Kennedy explained that recent rains had eroded the soil and there were holes in the pipe, which the Hugo Public Works Department fixed last week. Jay recommended daily inspections of the structure during high water flow, riprap at the bottom of the existing concrete wall, sheet piling upstream to minimize the risk should the bridge fail, and continue discussions with the DNR and St. Paul Regional Water regarding ownership. No formal action was taken. Update on National Recycling, Inc. Staff had been working with National Recycling, Inc. (NRI) on their transition plan. City Administrator Bryan Bear and Mayor Tom Weidt met with Rick Mark, owner of NRI, on June 27, 2013. Rick Mark was unable to attend this evenings meeting so Bryan provided an update. City Administrator Bryan Bear explained that, according to Rick Mark, approximately 64 loads of scrap were removed from the site. An inspection of the site showed that the only piles on the site were the ones that were visible from the street. These piles are a mix of scrap and dirt. Bryan stated Rick had estimated that approximately 40 loads of scrap still needed to be trucked to the Cambridge site, and there are approximately 100 loads of dirt that needs to be moved to a separate facility. The aluminum had been reduced significantly. Rick had indicated that they will be moving 5-9 truck loads per day, and will be closed over the Independence Day Holiday. Bryan said the construction materials for the new structure are on the site, and Rick seemed urgent to get it done because the new building ground is eroding and needs constant maintenance. Staff recommended no enforcement action at this time, but to continue constant monitoring. The Council talked about voluntary compliance and what code enforcement actions could be taken. City Attorney Dave Snyder said it should be discussed in closed session. Weidt made motion, Haas seconded, to direct staff to hold an executive session at the next regular meeting of the Council to discuss enforcement options. All Ayes. Motion carried. Leuislative Update and New Laws that Impact Cities Finance Director Ron Otkin presented to the City Council regarding new laws that have a direct impact on the City of Hugo, as well as on items that the City Council may find of interest. Items discussed were local government aid, levy limits, sales tax exemption, tax increment financing, wheelage tax, office of broadband, data practices, organized waste collection, legacy funds, water monitoring, and private well water use. No formal action was taken. Hugo City Council Meeting Minutes for July 1, 2013 Page 6 of 7 Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. Minnesota Military Family Foundation held a golf event. Mark Schwope, Keller Williams Realty, donated 5% of his home sales to the YRN. Minnesota Street Rod Association collected and donated money to the YRN at the Back to the 50's Event. White Bear Lake Women of Today donated $100. A packing event is scheduled for August 3, 2013. The YRN will be sponsoring a family for the Gold Star Weekend. Dust Control Application on City Roads This was added to the agenda to discuss the dust control on the roads that are experiencing increased traffic due to the construction of the TH61/CSAH4 intersection improvements. Due to the recent rains, no dust lock has been applied on the gravel roads because it is dependent on dry conditions. It is scheduled to be applied on July 16, 2013. If it is postponed again, the Public Works Department will still apply it to the roads affected by the detour. Community Forum on Water Resources on Tuesday, July 16, 2013 A forum will be held on Tuesday, July 16, 2013 from 6-8 p.m. at Century College. This is the third and final forum in a series on water resources in the northeast metro area and will focus on water conservation. Haas made motion, Petryk seconded, to schedule a meeting for July 16, 2013 to attend the Water Resources Forum. All Ayes. Motion carried. Community Night Out on Tuesday, August 6, 2013 at Lions Park National Night Out is scheduled for Tuesday, August 6, 2013. This event is an opportunity for neighbors to strengthen neighborhood spirit by gathering with police, fire department, City Council, and staff. As part of National Night Out, the Hugo Business Association (HBA) will be holding Community Night Out from 5-8 p.m. at Lions Park. The HBA has invited the Council to attend and is requesting Council's participation at the event. Petryk made motion, Bronk seconded, to schedule a meeting for August 6, 2013 to attend the National Night Out events. All Ayes. Motion carried. Schedule Midyear Budget Review Annually, the City Council schedules a mid -year budget review in order to allow the Council to accept information from the Finance Department regarding the City's year-to-date finances as well as to review some target objectives for the next year's budget. Hugo City Council Meeting Minutes for July 1, 2013 Page 7 of 7 Bronk made motion, Klein seconded, to schedule the Midyear Budget Review meeting on Thursday, August 15, 2013 at 7:00 p.m. All Ayes. Motion carried. Adjournment Klein made motion, Petryk seconded, to adjourn at 9:00 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk