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HomeMy WebLinkAbout2013.07.15 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JULY 15, 2013 Mayor Weidt called the meeting to order at 7:05 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Public Works Director Scott Anderson and City Clerk Michele Lindau Moment of Silence for Joan Marier Mayor Weidt called for a moment of silence for Joan Marier, who passed away on July 5, 2013. The Marier family owns and operates the Hugo Equipment Company, and Joan was a supporter of the Yellow Ribbon Network. She will be missed by all who knew her. Approval of the Minutes for the July 1, 2013 City Council Meeting Klein made motion, Bronk seconded, to approve the minutes for the July 1, 2013 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as amended. Add to Council Presentations: Bald Eagle Lake and the Rice Creek Watershed District All Ayes. Motion carried. Presentation of Heart Safe Designation Award At its April 15, 2013 meeting, the Council was updated by Hugo Fire Chief Kevin Colvard, Hugo Quality Assurance Lieutenant Jimmy Roettger, and White Bear Lake Fire Department Quality Assurance Technician/EMT Chris Voss on the Lake Area Heart Safe Community, which is made up of Mahtomedi, Hugo, and White Bear Lake. The Lake Area received the designation as a "Heart Safe Community". Representatives from Allina Clinic and the American Heart Association were unable to attend this meeting, and the award was presented by Chris Voss and Jimmy Roettger. The Council thanked everyone who was involved in attaining this award. Swearing in of Firefighters Colin Emans, Amy Wigren, and Greg Teece At its June 17, 2013 meeting, Council approved the hiring of of Colin Emans, Amy Wigren, and Greg Teece as probationary firefighters on the Fire Department, and further directed staff to work with Fire Chief Kevin Colvard to schedule a time for them to be officially sworn in at a City Council meeting. The Mayor conducted the swearing in of Colin, Amy, and Greg as new Hugo Firefighters. The Mayor called for a recess to allow Council to greet the new firefighters. The meeting reconvened at 7:24 p.m. Hugo City Council Meeting Minutes for July 15, 2013 Page 2 of 5 Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Annual Performance Review for Public Works Worker Jeff Maas Approve Supplemental Agreement No. l and Final Pay Request from Dresel Contracting for Lake Air/Bald Eagle Estates and CSAH 8 Mill & Overlay Project Approve Pay Voucher No. 11 from Municipal Builders, Inc. for Well House No. 6 Approve EDA Recommendation to Prepare a Request for Qualifications (RFQ) for Commercial Realtors All Ayes. Motion carried Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24, 2006 as a Public Works Worker and has worked for seven years in the Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Jeff Maas. Approve Supplemental Agreement No.1 and Final Pay Request from Dresel Contracting for Lake Air/Bald Eagle Estates and CSAH 8 Mill & Overlay Proiect The City has received the final pay request from Dresel Contracting, Inc. for Lake Air/Bald Eagle Estates and CSAH 8 mill and overlay project, as well as Supplemental Agreement No. l for the CSAH 8 portion of the project. Staff has reviewed the pay request and supplemental agreement and finds both satisfactory for the work completed on the projects. Adoption of the Consent Agenda approved the supplemental agreement for CSAH 8, and the final pay request from Dresel Contracting for work completed on Lake Air/Bald Eagle Estates and CSAH 8 mill and overlay project in the amount of $107,125.57. Approve Pay Voucher No. 11 from Municipal Builders, Inc. for Well House No. 6 Staff has received Pay Request No. 11 from Municipal Builders, Inc. for work done to date on Well House No. 6. Staff has reviewed the pay request and finds it satisfactory for work completed on the project. Adoption of the Consent Agenda approved Pay Request No. 6 from Municipal Builders in the amount of $10,427.35. Hugo City Council Meeting Minutes for July 15, 2013 Page 3 of 5 Approve EDA Recommendation to Prepare a Request for Qualifications (RFO) for Commercial Realtors to Market the City Owned Property in Downtown The purchase agreement for the City owned properties with FBF, LLC, has expired as of May 21, 2013. This purchase agreement allowed FBF, LLC, to market the City owned property for two years. They have not approached staff to renew the purchase agreement. Recently the City closed on a portion of the former Carpenters property. The other portion has a title issue and the City plans to close on it in the next 3-6 months. At its June and July meetings, the EDA discussed how to market these properties. The EDA liked the process of having FBF, LLC, help market the property, but thought that a purchase agreement may not have been the right tool and wanted to open it up to other realtors. Adoption of the Consent Agenda authorized staff to send out a RFQ to commercial realtors to market the City owned property in downtown. Discussion on City's Compost Site The City has been experiencing misuse of the City owned compost site located on 170th Street North, west of TH61. This site was opened in 1987 and consists of approximately two acres, one of which is unusable. The entire site is surrounded by undeveloped land and is licensed by Washington County. The City also submits a report annually to the MPCA. Public Works Director Scott Anderson explained that the site is currently open 24 hours a day, seven days a week, and is to be available to Hugo residents only, free of charge. Materials accepted are leaf and grass clippings; however, brush, stumps, dead animals, tires, and other miscellaneous garbage has shown up on the site. The Public Works Department has spent time monitoring the site and estimates approximately 45% of the users are not Hugo residents, and also estimates approximately $7,000 - $10,000 in additional staff time is spent on cleaning and maintaining the site. Suggestions made by Public Works Director Scott Anderson were to re -grade the site to solve drainage issues, revise the layout for better access, use different garbage receptacles, add Class 5 gravel to the driveway, repair the fence and gate, and install a new sign with Compost Site regulations clearly stated. He also proposed changing the regulations to have set hours of operation, hiring a part-time seasonal employee to staff the site at approximately $4,000/year, and charging a drop off fee of $3-$5/load. The Council also talked about electronically monitoring the site, charging $5 per load, and using punch cards. Haas made motion, Petryk seconded, to approve the changes to the Compost Site as proposed by staff, and to let staff use their discretion on the details such as the timing of these changes and the use of electronic cameras on the site. All Ayes. Motion carried. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Burger Night will be held on Wednesday, July 24, 2013 and will be sponsored by Devine Plumbing. YRN is being asked to support a family picnic in Hugo City Council Meeting Minutes for July 15, 2013 Page 4 of 5 August. The YRN will be funding child prizes for the Gold Star Weekend. The care packaging event will be on Saturday, August 3, 2013, and donations are welcome. The YRN is working on another Welcome Home Pheasant Hunt. Bald Eagle Lake and the Rice Creek Watershed District Council Member Haas added this to the agenda to talk about contradicting statements made by the Rice Creek Watershed District (RCWD) regarding the water quality of Bald Eagle Lake. He thanked the Citizen for printing the article on the Rice Creek Watershed District's plan to improve the water quality on Bald Eagle Lake at the cost of nearly one million dollars by adding Aluminum Sulfate to the water. He noted that the previous edition of the Citizen held an article about the deteriorating outlet structure on the north end of the lake and how the RCWD declined to participate in the project to fix it because "there was not a significant water quality component to the project". Should the structure fail, the Aluminum Sulfate would wash down the stream. Haas asked that the RCWD revise their position on the structure. Water Resource Forum on Tuesday, July 16, 2013 City Administrator Bryan Bear reminded the Council of the meeting scheduled for Tuesday, July 16, 2013 to attend the third and final forum on water resources in the northeast metro area. The forum will be held from 6-8 p.m. at Century College. Update on National Recycling, Inc. Mayor Tom Weidt and City Administrator Bryan Bear have been monitoring the progress concerning scrap removal at NRI, and they provided an update to the Council. On July 8th, staff observed that the scrap piles had remained unchanged, with new piles on the site. After a conference call on July 11th with the NRI attorney, City Administrator Bryan Bear, and City Attorney Dave Snyder, where the City expressed disappointment on the amount of scrap still on the site, there has been a small amount of progress. Also during the call, another plan was made for a major push over the weekend to remove the scrap. In an email from NRI owner Rick Mark following the conference call, he listed in pounds the material that had been removed from the site since June 27th. Staff visited the site today and found a big change in the amount of material on the site. Council Member Haas said he has observed material continuing to be trucked into the site. Council Member Klein stated that in a recent visit to the site, incoming materials were being placed directly into bins. Council Member Petryk acknowledged that the neighbors are frustrated because business is ongoing. Petryk stated that the City has worked hard to try to solve this. Mayor Weidt said that they should continue on the path they are on. The Council discussed the ongoing progress of NRI. Executive Session — Litigation Concerning National Recycling, Inc. Staff had been working with National Recycling, Inc. (NRI) on their transition plan. At its July 1, 2013 meeting, the Council discussed the noncompliance of NRI to complete this plan and discussed code enforcement actions. At that time, City Attorney Dave Snyder suggested this be done in an executive session. Hugo City Council Meeting Minutes for July 15, 2013 Page 5 of 5 Weidt made motion, Petryk seconded, to table the executive session on National Recycling, Inc. until the next Council meeting. All Ayes. Motion seconded. Adjournment Klein made motion, Haas seconded, to adjourn at 8:03 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk