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HomeMy WebLinkAbout2013.08.05 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON AUGUST 5, 2013 Mayor Weidt called the meeting to order at 7:03 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Assistant City Attorney Josh Brekken, City Engineer Jay Kennedy, Finance Director Ron Otkin, City Planner Rachel Juba, and City Clerk Michele Lindau Approval of Minutes for the July 15, 2013 City Council Meeting Klein made motion, Bronk seconded, to approve the Minutes for the July 15, 2013 City Council meeting, as presented. All Ayes. Motion carried. Approval of Minutes for the July 16, 2013 Water Resource Forum Petryk made motion, Klein seconded, to approve the Minutes for the Water Resource Forum on July 16, 2013, as presented All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Recap of Ray Novakovic Search Effort On July 21, 2013, the Washington County Sheriff's Office responded to a report of a missing 75 year old male. Ray Novakovic had left his residence to go for a walk and had not been seen since. A significant search effort was led by the Washington County Sheriff's Department. The search ended after Mr. Novakovic's body was discovered on July 28th, 2013. Sheriff Bill Hutton provided the Council with a review of the search efforts that included many different agencies including area fire departments, police departments, volunteer mounted patrols, water patrol searches, and the Hugo Public Works Department. Press releases, Code Red alerts, and other forms of social media including websites and FaceBook were used to get the word out to the public. The search concluded with the body being found by individual volunteers who organized and performed specific searches. The Sheriff and Council thank the many volunteers who assisted in bringing this to a close. Hugo City Council Meeting Minutes for August 5, 2013 Page 2 of 6 Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Annual Performance Review for Public Works Mechanic Dave Greeder Approve Annual Performance Review for Public Works Director Scott Anderson Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler Approve Rescheduling of September 2, 2013 Council Meeting to Tuesday, September 3, 2013 Due to Labor Day Holiday Approve Special Event Permit for Wilson Tool for Company Picnic on August 10, 2013 Approve Temporary Liquor License for the Hugo Lions Club to Serve Liquor at the Wilson Tool Company Picnic on Saturday, August 10,2013 Approve Eric Maass as New Community Development Intern Approve Interim Use Permit for Ramberg for Farmhand Living Quarters All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the new mechanic in the Public Works Department on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11, 2003 as the City's new Senior Engineering Technician, and on August 5, 2008, Scott was promoted as the City's Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler Mike Loeffler was hired as a maintenance worker for the City of Hugo's Public Works Department on August 5, 2002. On October 17, 2011, Mike was promoted to be the Public Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Mike Loeffler. Hugo City Council Meeting Minutes for August 5, 2013 Page 3 of 6 Approve Rescheduling of September 2, 2013 Council Meeting to Tuesday, September 3, 2013 Due to Labor Day Holiday Each year, the Hugo City Council has to reschedule its first meeting in September to the following Tuesday due to the Labor Day Federal Holiday. Adoption of the Consent Agenda approved the rescheduling of the September 2, 2013 City Council meeting to Tuesday, September 3, 2013. Approve Special Event Permit for Wilson Tool for Company Picnic on August 10, 2013 Wilson Tool has applied for a Special Event Permit for their annual Wilson Tool Company Picnic on Saturday, August 10, 2013 from 11:00 a.m. — 4:00 p.m. at the Hugo Lions Park. This is a private event for current and retired employees of Wilson Tool and their families. Food and alcohol will be served free of charge to the attendees. Setup for the event will be on Friday, August 9th, and there will be security overnight at the park. Adoption of the Consent Agenda approved the Special Event Permit for the Wilson Tool Company Picnic on August 10, 2013 at the Hugo Lions Park. Approve Temporary Liquor License for the Hugo Lions Club to Serve Liquor at the Wilson Tool Company Picnic on Saturday, August 10,2013 The Hugo Lions Club has applied for a Temporary Liquor License to serve beer and wine coolers to the attendees of the Wilson Tool Company Picnic on Saturday, August 10, 2013 at Hugo Lions Park. The Lions Club has paid the application fee and provided the necessary insurance for the event. Adoption of the Consent Agenda approved the Temporary Liquor License for the Hugo Lions Club for the Wilson Tool Company Picnic on Saturday, August 10, 2013. Approve Eric Maass as New Community Development Intern At its May 20, 2013 meeting, Council authorized the advertisement for a Community Development Intern to replace Liz Hanson. Staff received fifteen applications, conducted interviews on ten of the applicants, and found Eric Maass to be the best fit for the position. Adoption of the Consent Agenda approved Eric Maass as the new Community Development Intern. Approve Interim Use Permit for Ramberg for Farmhand Living Quarters At its July 25, 2013 meeting, the Planning Commission held a public hearing to consider the request of Dan, Elaine, and Bill Ramberg for an Interim Use Permit (IUP) to allow a second dwelling on their property at 5657 170th Street North for a living quarters for a farmhand. Staff provided background to the Planning Commission and an analysis of the approval criteria for the NP. No one besides the applicant spoke during the public hearing. The applicant provided general background for the need of a farmhand on site. Adoption of the Consent Agenda approved RESOLUTION 2013-25 APPROVING AN INTERIM USE PERMIT TO ALLOW A SECOND DWELLING ON THE PROPERTY FOR LIVING QUARTERS FOR A FARMHAND ON PROPERTY LOCATED AT 5657 170TH STREET NORTH. Hugo City Council Meeting Minutes for August 5, 2013 Page 4 of 6 Approve revised Assessment, Escrow Disbursement Agreement, and Letter of Credit for Rosemary Way Staff removed this from the Consent Agenda to provide the Council information on recent details of the agreements. At its June 3, 2013 meeting, the City Council approved a revision to the City's assessment policy as well as an assessment agreement and feasibility study for the construction of Rosemary Way west of Everton Avenue. The staff received a draft of a letter of credit along with revisions to the assessment agreement for consideration by the City. In order to off -set the amount of the letter of credit, a significant amount of cash was proposed to be provided up front for construction, and therefore an escrow disbursement agreement had been provided. The proposal differed from the recently adopted city policy, which requires 60% of the total assessment amount be provided to the City to secure the payment of the special assessment, including interest. The developer, Len Pratt, was proposing to provide $450,000 cash and $145,000 in a Letter of Credit. The church to be constructed on the northwest corner of Rosemary Way and Everton Avenue has agreed to cover the additional $125,000 necessary to meet the 60% as required by the Assessment Policy. Council discussed this offer and found it to be acceptable. Haas made motion, Petryk seconded to approve the Assessment Agreement, Escrow Disbursement Agreement, and Letter of Credit subject to further revisions as requested by the City Attorney. All Ayes. Motion carried. Update on the Bald Eagle Lake Outlet At its July 1, 2013 meeting, the Council discussed the Bald Eagle Lake outlet. Since the meeting, staff has met with officials from the DNR and St. Paul Water Utility to discuss ownership of the outlet as well as the need to reconstruct it. City Engineer Jay Kennedy informed Council that, though definite ownership of the structure has not been determined, there has been cooperation from the DNR, St. Paul Water Utility, and the Rice Creek Watershed District in discussing the matter. Staff hopes to put a funding package together, involving all agencies, to reconstruct the structure. No formal action was taken. Update on DNR Groundwater Management Area and Metropolitan Council Feasibility Studv During the 2013 legislative session, the legislature approved funding related to groundwater management and drinking water supply. The primary purpose is to study and evaluate the use of groundwater within the northeast metropolitan area including the City of Hugo. City Administrator Bryan Bear talked about the U.S. Geological Survey Study done on White Bear Lake; money has been approved for phase two of the study. Also, authority has been given to the DNR to create a groundwater management area to appropriate groundwater, including regulating private wells, which will likely result in conservation regulations and the use of other water sources that could impact growth. The Met Council will also be doing a feasibility study, which will include pumping water from the Mississippi River to the northeast metro area. It was noted by the Council that, though the Met Council does not regulate groundwater, it does have implications on land use planning. No formal action was taken. Hugo City Council Meeting Minutes for August 5, 2013 Page 5 of 6 Denial of Variance for Fence at 6010 146th Street North At its July 25, 2013 meeting, the Board of Zoning considered the request of David Ettesvold for a variance to allow a six-foot high privacy fence in a front yard on property located at 6010 146th Street North, where a maximum of four feet is allowed by ordinance. Staff provided to the Board background and an analysis of the variance approval criteria. Staff's findings were that the variance request did not meet the approval criteria and recommended denial to the Board. No one besides the applicant spoke during the public hearing. The Board agreed that the variance request did not meet the approval criteria and recommended denial of the variance to the City Council. Staff mentioned to the Board that recently several requests have been received to allow fences six feet in height in a portion of the front yard on corner lots. Staff stated that if the Board believes the fence regulations should be reviewed, it should make a recommendation to the City Council to authorize the Ordinance Review Committee (ORC) to review the fence ordinance. The Board thought that the fence ordinance should be reviewed and made a recommendation to the City Council to authorize the ORC to review the fence ordinance. City Planner Rachel Juba presented this to the Council and indicated there were two people who had contacted City Hall who were opposed to the fence. Applicant David Ettesvold explained how he thought his situation was unique because his townhome was a single level home on a corner lot with no backyard. He said Geneva Avenue was heavily traveled and noisy. The fencing would only be on a portion of the lot, and he showed the Council pictures, saying that he did not think there was a line of sight issue. Council Member Weidt stated it does create a line of sight, and it brings down the visual appeal of the neighborhood. The Council generally agreed that the ordinance needed to be studied and perhaps changed. Haas made motion, Bronk seconded, to approve RESOLUTION 2013-26 APPROVING A VARIANCE TO ALLOW A SIX-FOOT HIGH PRIVACY FENCE IN A FRONT YARD ON PROPERTY LOCATED AT 6010 146TH STREET NORTH. Ayes: Bronk, Haas, Petryk Nays: Klein, Weidt Motion carried. Haas made motion, Petryk seconded, to direct staff to bring the ordinance to the Ordinance Review Committee to have it reviewed. All Ayes. Motion carried. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Last Saturday, 658 pounds of wish -list items were packaged and sent to troops in Afghanistan. This was made possible with the proceeds from Hamburger Night. The YRN will be sponsoring a family and providing gifts for the Gold Star Family Weekend. On August 30th, the YRN will be hosting a picnic at the Veterans Camp. Hugo City Council Meeting Minutes for August 5, 2013 Page 6 of 6 Notice of Vacancy on the Brown's Creek Watershed District City Administrator Bryan Bear informed the Council that the City received notice the Brown's Creek Watershed District is accepting nominees for consideration to fill two terms of office that will be expiring on October 21, 2013. Anyone interested in serving on the Brown's Creek Watershed District should contact the City for an application. Application deadline is August 23, 2013. National Night Out/Community Night Out Tuesdav, August 6, 2013 City Administrator Bryan Bear reminded Council that National Night Out was scheduled for Tuesday, August 6, 2013. As part of National Night Out, the Hugo Business Association (HBA) will be holding Community Night Out from 5-8 p.m. at Lions Park. At its July 1, 2013 meeting, the Council scheduled this as a meeting to participate in the event. He informed Council that the Fire Department was requesting the Council meet at the Fire Hall at 6:50 p.m. for a 7 p.m. departure to visit various neighborhood Night Out events. Update on National Recycling, Inc. and Executive Session Staff has been monitoring the progress concerning scrap removal at NRI. Council discussed this at their July 15, 2013 meeting and agreed to table an executive session to talk about possible litigation, and to give NRI additional time to continuing working on their transition plan. City Administrator Bryan Bear informed Council that the owner does continue to cooperate in moving scrap, and progress is being made on a daily basis. Weidt made motion, Klein seconded, to table the executive session on National Recycling. All Ayes. Motion carried. Adjournment Bronk made motion, Klein seconded, to adjourn at 8:44 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk