Loading...
HomeMy WebLinkAbout2013.10.21 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, OCTOBER 21, 2013 Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, Community Development Intern Eric Maas, and City Clerk Michele Lindau Approval of the Minutes for the October 4, 2013 Wilson Tool Open House Petryk made motion, Klein seconded, to approve the minutes for the Wilson Tool Open House on Friday, October 4, 2013 as presented. All Ayes. Motion carried. Approval of the Minutes for the October 5, 2013 City-wide Bus Tour Petryk made motion, Bronk seconded, to approve the minutes for the City -Wide Bus Tour on Saturday, October 5, 2013 as presented. All Ayes. Motion carried. Approval of the Minutes for the October 5, 2013 Fire Department Open House Bronk made motion, Klein seconded, to approve the minutes for the Fire Department Open House on Saturday, October 5, 2013 as presented. All Ayes. Motion carried. Approval of the Minutes for the October 7, 2013 City Council Meeting Klein made motion, Bronk seconded, to approve the minutes for the City Council meeting on Monday, October 7, 2013 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 21, 2013 Page 2 of 7 White Bear School District Levy Presentation — Superintendent Dr. Michael Lovett, PH.D. School District Elections will be held on Tuesday, November 5, 2013. In the White Bear Lake School District, voters will vote for school board members and a question on a capital project levy authorization. Superintendent Dr. Michael Lovett was in attendance along with Board Chair Janet Newberg, Vice Chair Chris Hiniker, and Board Member Bob Shevik. Dr. Lovett talked about the Capital Projects Levy that was approved in 2003 and expired in 2012. A question on the next ballot will ask the voters in the White Bear Lake School District to replace a Capital Projects Levy in the amount of 1.4 million dollars. He explained that 66% of voters surveyed had indicated they would support a levy in that amount. The money would cover the four "Ts": textbooks, test tubes, technology, and tubas. A six -minute video was shown supporting the levy. Lovett stated that materials had been sent to each household and the information was on the District's website. Weidt made motion, Haas seconded, to support the Capital Project Levy for the White Bear Lake School District. Ayes: Bronk, Petryk, Klein, Haas, Weidt Motion carried. Approval of the Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Annual Performance Review for Accounting Clerk Anna Wobse Approve Resignation of Parks Commissioner Christian Boland Approve Resolution Adopting Assessments for Rosemary Way Approve Amendment to Peddlers Ordinance Approve Amendment to Public Conduct in Parks Ordinance Approve Interim Use Permit Amendment for a Home Occupation for Terry Luedeke Approve Amended Hugo Firefighters Relief Association Bylaws All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Accounting Clerk Anna Wobse The City of Hugo hired Anna Wobse as the City's new Accounting Clerk on October 27, 2008. Over the past five years, Anna has worked under the direction of Finance Director Ron Otkin in Hugo City Council Meeting Minutes for October 21, 2013 Page 3 of 7 accounts payable and payroll functions. Adoption of the Consent Agenda approved the annual performance review for Accounting Clerk Anna Wobse. Approve Resignation of Parks Commissioner Christian Boland Christian Boland submitted his resignation from the Park, Recreation, and Open Space Commission due to time commitments. Adoption of the Consent Agenda approved the resignation of Christian Boland from the Parks Commission. Approve Resolution Adopting Assessments for Rosemary Way Everton Investments Limited Liability Partnership has submitted a fully executed Petition, Waiver and Assessment Agreement between them and the City for the construction of Rosemary Way. The estimated cost of the improvement project is $1,056,170. Everton Investments has established an escrow account in the amount of $450,000 to be used to pay the City for the first $450,000 of the project and would like to have the remaining $606,170 of the project costs specially assessed against the subject property. Adoption of the consent Agenda approved RESOLUTION 2013-29 ADOPTING ASSESSMENTS FOR ROSEMARY WAY STREET AND UTILITY IMPROVEMENT PROJECT. Approve Amendment to Peddlers Ordinance City staff and Washington County Sergeant Wayne Johnson have reviewed the Peddlers Ordinance and recommended changes due to recent incidents involving peddlers. Staff recommended Council change a violation of the ordinance to be a misdemeanor instead of a petty misdemeanor, and include a provision to allow a peddler's permit to be revoked by the City Administrator. Adoption of the Consent Agenda approve ORDINANCE 2013-465 AMENDING CHAPTER 58, PEDDLERS, SOLICITORS AND TRANSIENT MERCHANTS, ARTICLE I, SECTION 58-2 — PENALTY AND ARTICLE II, SECTION 58-40 — REVOCATION OF PERMIT. Approve Amendment to Public Conduct in Parks Ordinance The Parks, Recreation, and Open Space Commission made a recommendation to change the Public Conduct in Parks Ordinance to allow the Commission to limit park hours as posted. Working with the Washington County Sheriff's Office, staff recommended additional changes to the ordinance which would restrict fires and hours of use at public places of interest. These would include public parks and other city -owned properties such as the well house sites, lift stations, and Public Works property. The draft ordinance also included changing the penalty to a misdemeanor, which gives the Washington County Sheriff's Office greater discretion with violations. Adoption of the Consent Agenda approved ORDINANCE 2013-466 AMENDING CHAPTER 54, PARKS AND RECREATION, ARTICLE II, PUBLIC CONDUCT IN PARKS. Approve Interim Use Permit Amendment for a Home Occupation for Terry Luedeke Terry Luedeke, 17627 Henna Avenue North, applied for an amendment to his Interim Use Permit (IUP) to allow a 1,344 square foot addition to the existing accessory building on the Hugo City Council Meeting Minutes for October 21, 2013 Page 4 of 7 property. The accessory building is used for the motor vehicle repair home occupation that is allowed on the property with an IUP. The applicant has stated that the addition will allow him to work on larger vehicles, which are currently being worked on outdoors, inside the building to further reduce the impacts of the business on the surrounding properties. The applicant did not propose any text changes to the existing IUP. Exhibit A of the IUP shall be revised in order to reflect the proposed addition, therefore, an amendment to the IUP is required. At its October 10, 2013 meeting, the Planning Commission reviewed and held a public hearing on the request. There were three people who spoke during the public hearing. The Planning Commission recommended approval of the IUP amendment to allow the addition to the existing accessory building. Adoption of the Consent Agenda approved RESOLUTION 2013-32 APPROVING AN AMENDMENT TO A HOME OCCUPATION INTERIM USE PERMIT TO ALLOW FOR A BUILDING ADDITION, ON PROPERTY LOCATED AT 17627 HENNA AVENUE NORTH. Approve Amended Hugo Firefighters Relief Association Bylaws The Hugo Relief Association Board has approved changes to the Relief Association Bylaws to reflect the raise in pension, language regarding active service, and other minor clarifications. Adoption of the Consent Agenda approved the Hugo Relief Association Bylaws as amended. Approve Preliminary and Final Plat for Hopkins Acres This item was removed from the Consent Agenda by Council Member Chuck Hass. Ellen St. Sauver, 22010 Old Fields Avenue North, Scandia, requested approval of a preliminary and final plat to create three residential lots out of a three -acre outlot and a 37 -acre lot located south of 170th and west of Jeffrey Avenue North. The result of the subdivision will be two 10 -acre parcels and one 20 -acre parcel. The property is located on Jeffrey Avenue/Washington County Road 57. At its October 10, 2013 meeting, the Planning Commission reviewed and held a public hearing on the request. There was no one that spoke during the public hearing and the Planning Commission agreed that the application met all requirements necessary for approval. The Planning Commission unanimously recommended approval of the Preliminary and Final Plat for Hopkins Acres. Council Member Haas cautioned there could be a safety issue with the driveway locations due to the hills and large trees on the west side. He requested special attention be given to the placement of these driveways. Haas made motion, Klein seconded to approve RESOLUTION 2013-30 APPROVING A PRELIMINARY PLAT FOR "HOPKINS ACRES" ON PROPERTY LOCATED SOUTH OF 170TH STREET AND WEST OF JEFFREY AVENUE NORTH, and RESOLUTION 2013-31 APPROVING A FINAL PLAT FOR "HOPKINS ACRES" ON PROPERTY LOCATED SOUTH OF 170TH STREET AND WEST OF JEFFREY AVENUE NORTH. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 21, 2013 Page 5 of 7 Discussion on Water Conservation At its September 3, 2013 meeting, the Council approved the goal statements regarding recycling and reusing storm water. These goals were a result of the Council's August 27, 2013 workshop, which was a follow up to their June 18, 2013 workshop. Community Development Intern Eric Maas presented a draft plan for implementation of these goals. The goals included: approving water conservation guidelines and incentives for new development that encourage the integration of water conservation practices; performing a water use analysis with its water users and explore storm water reuse opportunities; providing an incentive program that may include rebates for implementing water conservation improvements; and reviewing water conservation rates. Eric stated the overarching goal is to reduce, reuse, and replenish our water resources. Eric provided details of the incentive programs used in cities of Eden Prairie and Victoria. Council Member Haas requested information on how much water was actually conserved through these programs. Water Resource Engineer Pete Willenbring provided technical information on storm water reuse including storage area for storm water runoff, budget considerations, backflow preventers, record keeping, permitting, and water quality. He talked about reuse projects in the area of CSAH8 ponding and the Beaver Ponds and Water Edge developments, which would need further evaluation. Willenbring also provided information on the need for new development requirements and foreseen obstacles with the Rice Creek Watershed District requirements. Council Member Haas talked about the funding the City of Minneapolis was looking for to drill wells, and stated Hugo needs to get funding from all the agencies that tell Hugo to conserve water. Proposed this evening were very costly steps, and Hugo needs to go after funding dollars from regulators. Council Member Petryk talked about the use of rain gauges presented by resident Chuck Prokop at a previous meeting. Staff will contact him to get the results of the use of this product. Council Member Klein talked about the necessity of working with the Home Owner Associations. Policies needed to be addressed with the DNR and MN Dept of Health. Council Member Haas spoke on the need to have this done before new development in the City. No formal action was taken. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network (YRN) activities held recently. Haas thanked the sponsors for the Welcome Home Pheasant Hunt, saying the event couldn't happen without them. He had a photo of the YRN receiving a proclamation from by Adjutant General Rick Nash for the work done by the Hugo City Council Meeting Minutes for October 21, 2013 Page 6 of 7 YRN. There are many Veterans Day offers, free burgers and fries to veterans at the White Bear Lake VFW and free haircuts at Great Clips to name a few. Burger Night is Wednesday, October 23, 2013, and it will be sponsored by North Country Auto Body. A Christmas packing event will take place on November 16, 2013. Hugo Fire Department Meeting on Tuesday, October 22, 2013 City Administrator Bryan Bear reminded the Council a meeting was scheduled for Tuesday, October 22, 2013 at Hugo City Hall with the Hugo Fire Department Officers. This meeting will take place in the Oneka Room at 7:00 p.m. Items to be discussed are updates from the September 29, 2011 meeting, updates on recruitment and retention, and the future of the BLS ambulance service. Thrive MSP Workshop on Friday, October 25, 2013 City Administrator Bryan Bear reminded the Council a meeting was scheduled for Friday, October 25, 2013 at 10:30 a.m. to attend the Thrive MSP 2040 workshop at Maplewood Library in Maplewood. HBA Business Networking Breakfast on Wednesday, October 30, 2013 City Administrator Bryan Bear reminded the Council a meeting was scheduled for Wednesday, October 30, 2013 for the Business Networking Breakfast to be held at Sal's Angus Grill at 7:30 a.m. Washington County Attorney Pete Orput will speak about preventing business crime. Reschedule 165th Street Neighborhood Meeting to November 14 or 19, 2013 At its October 7, 2013 meeting, the Council scheduled a meeting for November 12, 2013 with residents on 165th Street to discuss a potential road project. Due to a scheduling conflict, staff requested the Council reschedule the 165th Street Neighborhood Meeting to November 14th or November 19th Petryk made motion, Klein seconded, to reschedule the 165th Street Neighborhood meeting to Thursday, November 14, 2013 at 7 p.m. All Ayes. Motion carried. Schedule Council Photo for Monday, November 18, 2013 City Administrator Bryan Bear informed the Council a photographer is available to take the Council's portrait on Monday, November 18, 2013 at 6:30 p.m. prior to the regular scheduled Council meeting. Staff will notice the Council meeting time change to 6:30 to allow for the Council photo session. Hugo City Council Meeting Minutes for October 21, 2013 Page 7 of 7 Select Representatives for Washington County Library Committee At its September 16, 2013 meeting, Council listened to a presentation by Washington County Library Director Pat Conley on the services provided to Hugo residents and concluded a subcommittee should be established to further evaluate the level of service the City receives. Pat Conley and Library Board Chair Judy Bull met to discuss the makeup of this committee and are requesting staff and a Council representative to be a part of it. Weidt made motion, Klein seconded, to appoint Council Member Haas to the Washington County Library Committee, with Council Member Becky Petryk acting as an alternate. All Ayes. Motion carried. Adjournment Klein made motion, Bronk seconded, to adjourn at 8:00 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk