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HomeMy WebLinkAbout2013.12.16 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 16, 2013 Mayor Weidt called the meeting to order at 7:01 p.m. PRESENT: Bronk, Haas, Klein, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Community Development Intern Eric Maass, and City Clerk Michele Lindau Approval of Minutes for the December 2, 2013 Council Meeting Bronk made motion, Klein seconded, approve the above minutes for the December 2, 2013 meeting as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as amended. Add to Consent Agenda: Approve Resolution Receiving Feasibility Report and Calling for the Public Hearing on the Proposed 165t11 Street Project Add to Council Presentations: Update on MnDOT Transportation Meeting Update on DNR Hydrologic Modeling Update on Metro Cities Forum Update on St. Paul Port Authority Project Update on RCWD Policy on Infiltration Requirements Add to Admin Presentations: Ground Water Management Area Kick-off Meeting Warm Hearts for Charity Event on January 18, 2014 All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Resolution for Renewal of 2014 Liquor Licenses and Related Licenses Approve 2014 Licenses for Refuse Haulers Approve Resolution Certifying Delinquent Utility Accounts Approve Renewal of Terms for Planning Commissioners Scott Arcand and Bronwen Kleissler Approve Renewal of Term for Board of Zoning Appeals and Adjustments Member Christian Boland Hugo City Council Meeting Minutes for December 16, 2013 Page 2 of 9 Approve Renewal of Term for Parks Commissioners Jim Taylor, Rachel Berger, David Strub, and Matt Rauschendorfer Approve Renewal of Term for Economic Development Authority Commissioner Tom Denaway Approve Renewal of Terms for Historical Commissioners Trina Oswald, Joyce Granger, and Cynthia Schoonover Approve Annual Performance Review for Building Inspector Scott Baller Approve Annual Performance Review for Planner Rachel Juba Approve Annual Performance Review for Public Works Worker Ryan McCullough Approve Agreement with Hugo Snowmobile Club for Equipment Storage Approve Resignation of Hugo Firefighter Zac Wellner Approve Resignation of Community Development Intern Eric Maass and Authorize Advertisement for New Intern Approve Resolution Receiving Feasibility Report and Calling for the Public Hearing on the Proposed 165th Street Reconstruction All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution for Renewal of 2014 Liquor Licenses and Related Licenses Staff received the appropriate applications for renewals of Liquor, Tobacco, and Games licenses for 2014 and recommend Council approve the resolution approving the annual renewal for the 2014 liquor licenses and related licenses, subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2013-38 APPROVING 2014 LIQUOR LICENSES & RELATED LICENSES. Approve 2014 Licenses for Refuse Haulers The City has seven refuse haulers who provide refuse collection and recycling services. Licenses will be issued to these haulers upon receipt of the $165 annual licensing fee and proof of insurance. City staff recommends Council approve the resolution issuing 2014 refuse haulers licenses to: Gene's Disposal; SRC, Inc.; Maroney's Sanitation; Ace Solid Waste; Walters Recycling and Refuse; Allied Waste Services/BFI; and MN Waste Management. Adoption of the Consent Agenda approved RESOLUTION 2013-39 APPROVING 2014 REFUSE HAULERS LICENSES. Hugo City Council Meeting Minutes for December 16, 2013 Page 3 of 9 Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. City staff recommends Council approve the attached resolution certifying delinquent utility bills for placement on property tax statements. Adoption of the Consent Agenda approved RESOLUTION 2013 — 40 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE TAX ROLLS. Approve Renewal of Terms for Planning Commissioners Scott Arcand and Bronwen Kleissler Staff has contacted Planning Commission Members Scott Arcand and Bronwen Kleissler regarding the expiration of their terms as Commissioners at the end of this year. Both have indicated their desire to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the renewal of Commissioners Scott Arcand and Bronwen Kleissler for another four-year term on the Planning Commission to expire December 31, 2017. Approve Renewal of Term for Board of Zoning Appeals and Adjustments Member Christian Boland Annually, the Council appoints a resident of Hugo to be a member of the Board of Zoning Appeals and Adjustments. Christian Boland is interested in serving another one year term on the Board. Adoption of the Consent Agenda approved the appointment of Christian Boland as a member on the Board of Zoning Appeals and Adjustments to expire December 31, 2014. Approve Renewal of Term for Parks Commissioner Jim Taylor, Rachel Berger, David Strub, and Matt Rauschendorfer Staff has contacted Parks Commissioner Jim Taylor, Rachel Berger, David Strub, and Matt Rauschendorfer regarding the expiration of their terms as Commissioners at the end of this year. All have indicated their desire to be reappointed to the Parks Commission for staggered terms. Adoption of the Consent Agenda approved the renewal of terms for Commissioners Jim Taylor and Rachel Berger to expire December 31, 2016, David Strub to expire December 31, 2015, and Matt Rauschendorfer to expire December 31, 2014. Approve Renewal of Term for Economic Development Authority Commissioner Tom Denaway The term for EDA member Tom Denaway expires on December 31, 2012, and he has indicated his willingness to serve another six year term. Adoption of the Consent Agenda approved the reappointment of Tom Denaway to serve another term on the EDA to expire on December 31, 2019. Hugo City Council Meeting Minutes for December 16, 2013 Page 4 of 9 Approve Renewal of Terms for Historical Commissioners Trina Oswald, Joyce Granger, and Cynthia Schoonover Historical Commissioners Trina Oswald, Joyce Granger, and Cynthia Schoonover have terms that expire at the end of this year. Both Viola and Grace have indicated a desire to serve another term on the Historical Commission. Adoption of the Consent Agenda approved the reappointment of Trina Oswald, Joyce Granger, and Cynthia Schoonover to the Historical Commission for another three-year term to expire December 31, 2016. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as one of its new building inspectors on January 1, 2006. Over the past seven years, Scott has completed building inspector duties as well as provided coverage for the front counter. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Planner Rachel Juba Rachel Juba was hired as the City's new Associate Planner on January 2, 2007 and promoted to Planner in 2010. Over the past seven years, Rachel has worked in the Community Development Department and provides support for the Economic Development Authority and Planning Commission. Adoption of the Consent Agenda approved the annual performance review for Planner Rachel Juba. Approve Annual Performance Review for PW Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Public Works Maintenance Worker. Ryan has worked over the past seven years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Public Works Maintenance Worker Ryan McCullough. Approve Agreement with Hugo Snowmobile Club for Equipment Storage Last year, the Hugo Snowmobile Club used the Public Works site for the storage of their trail grooming equipment. This equipment was parked outside behind the main building. In return, the Club groomed the cross country ski trail at the park on Irish Avenue. Public Works Director Scott Anderson has drafted a formal agreement for the long term exterior storage of the grooming equipment at the Public Works Facility. Adoption of the Consent Agenda approved the agreement with the Hugo Snowmobile Club for exterior equipment storage at the Public Works facility. Approve Rescheduling the January 20, 2014 meeting to January 21, 2014 due to the Martin Luther King Day Holiday Annually, the Council cancels or reschedules the second meeting in January due to the Martin Hugo City Council Meeting Minutes for December 16, 2013 Page 5 of 9 Luther King holiday, which is January 20, 2014. Adoption of the Consent Agenda approved the rescheduling of the Monday, January 20, 2014 Council meeting to Tuesday, January2l, 2014. Approve Resignation of Hugo Firefighter Zac Wellner Fire Chief Kevin Colvard has received a letter of resignation from Hugo Firefighter Zac Wellner. Zac is resigning from the Fire Department due to time commitments. Adoption of the Consent Agenda approved the letter of resignation from Zac Wellner. Approve Resignation of Community Development Intern Eric Maass and Authorize Advertisement for New Intern At its August 5, 2013 meeting, the Council approved the hiring of Eric Maass as the new Community Development Intern. Eric recently accepted a job with WSB Engineering. Adoption of the Consent Agenda approved the letter of resignation from Community Development Intern Eric Maass effective December 20, 2013, and approved the advertisement for a new intern. Approve Resolution Receiving Feasibilitv Report and Calling for the Public Hearing on the Street Reconstruction At its November 18, 2013 meeting, the City Engineer was directed to prepare a Feasibility Report related to the improvement of the 165th Street Reconstruction Project. This item was added to the Agenda by staff to approve this by resolution and schedule the public hearing. Adoption of the Consent Agenda approved RESOLUTION NO. 2013 — 41 RECEIVING THE FEASIBILITY REPORT AND CALLING FOR THE PUBLIC HEARING ON THE PROPOSED 165' STREET RECONSTRUCTION. Approve Rescheduling the January 6, 2014 Council Meeting to January 13, 2014 Staff has been informed there are scheduling conflicts for the first meeting in January, which may result in the lack of a quorum. Staff recommended Council reschedule the first meeting of January to Monday, January 13, 2014. Council Member Petryk removed this from the Consent Agenda because she had a conflict with January 13' date. Petryk made motion, Klein seconded, to schedule the first meeting in January to Tuesday, January 14, 2014. All Ayes. Motion carried. Update on Water Conservation Committee At its December 6, 2013 meeting, Community Development Intern and Water Resource Engineer Jay Kennedy discussed with Council the water conservation rebate program and water reuse projects. Council directed staff to come back to Council with a plan for a committee to work on issues relating to the rebate program and details on how to move forward with the Hugo City Council Meeting Minutes for December 16, 2013 Page 6 of 9 legislature and a bonding bill. City Administrator Bryan Bear staff was working on creating a bonding package to be submitted to the legislature which may include a drinking water treatment facility. Staff will continue to have informal discussions with legislators. Further, staff recommended the committee be made up of two Council Members, City Administrator, City Engineer, Finance Director, Public Works Director and the Intern. This committee should meet every two weeks. Haas made motion, Klein seconded, to appoint Council Member Haas and Mayor Weidt to the committee with Klein to serve as an alternative. All Ayes. Motion carried. Update on Web Streaming and Video Conferencing Policy At the Mid -Year Budget Workshop held on August 15, 2013, Council was presented with options for web streaming City meetings and Council participation in meetings from a remote location through conferencing software such as Skype. City Clerk Michele Lindau informed the Council that staff has been working with Granicus for web streaming of Council meetings, and the product was currently being tested. Beginning in January, City Council meetings will be made available live and on demand through the City's website. Weidt made motion, Petryk seconded, to table discussion on video conferencing. All Ayes. Motion carried. Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. There are eight families that have volunteered to be Secret Santas. Scandia School children have put together wish -list packages, and the YRN will be shipping them. Eagan YRN has provided coffee to be shipped to the soldiers. The January 2014 Hamburger Night sponsor will be Lake Area Bank, and most of the year has been filled with sponsors. Update on MnDOT Transportation Meeting Council Member Petryk added this item to the agenda to update the Council of the meeting she attended on December 12, 2013 to discuss transportation in the Metro Area with the message that more money is needed to fund transportation. She talked about the proposed increase in tax and the less money available because fuel efficient and electric vehicles. The majority of attendees supported pedestrian trails and bike paths. There are major discussions that need to be had. She will be attending future meetings and encouraged anyone interested to attend. Hugo City Council Meeting Minutes for December 16, 2013 Page 7 of 9 Update on DNR Hydrologic Modeling Council Member Haas added this to the agenda to talk about an article in Outdoor News that spoke about a computer modeling system that measures hydrologic change. The model creates a picture of how water and pollutants are moving from the land into the water, and this explains how changes in land use affect the entire watershed. The model is available through the DNR's District Manager. Hass made motion, Bronk seconded, to direct staff to investigate the DNR model and determine if Hugo can use this model to improve our storm water reuse capabilities. All Ayes. Motion carried. Update on Metro Cities Forum Council Member Haas added this to the agenda to talk about the invitation to the Metro Cities forum on water that will be held on Thursday, January 30, 2014. The forum is intended to inform cities on emerging trends in water supply and demand, and there will be presentations from cities that are doing things to best manage water. Bryan Bear indicated that staff is planning to attend the forum and will provide an update to the Council. Update on St. Paul Port Authority Project Council Member Haas added this to the agenda to talk about the St. Paul Port Authority who has a project underway to put storm water back into the aquifer. Through an engineered solution by Loucks & Associates they are able to measure the pollutants that are being removed. He thought Hugo should know more about this and asked that staff investigate it or ask Loucks to provide a presentation on how it works. Council member Haas made motion, Klein seconded, to follow up on the St. Paul Port Authority project and report back to Council. All Ayes. Motion carried Update on RCWD Policy on Infiltration Requirements Council Member Haas added this to the agenda to talk about the Rice Creek Watershed District's rules on infiltration. The City of Hugo has a large amount of wetlands and is undevelopable. From a policy standpoint, it doesn't make sense to take our upland area and put cost water infiltration ponds on it. Water infiltrated is water we can't use, and Haas questioned whether the Watershed District took into account soil types. Haas said it would make more sense to divert the water. He also asked City Administration Bryan Bear about the Oneka Ridge Water Reuse Project. Bryan explained that the proposed development to the north of the Oneka Lake Golf Course will be presenting a development proposal in the near future that the Council will be able to comment Hugo City Council Meeting Minutes for December 16, 2013 Page 8 of 9 on. RCWD rules will require the developer to infiltrate the storm water, which may take some of the water that could be used by the Oneka Ridge Golf Course for their water reuse project. Haas talked about the Storm Water Management Plan, and Bryan explained the Plan is on a City- wide basis by using big storm water reuse projects which is not the same as the RCWD rules that require infiltration on site. The City will need to take advantage of RCWD credits on storm water project to transfer from one site to another. The city is proposing a citywide storm water plan so each project does not need individual approval on each project from the DNR. Schedule Council Goal Setting Session for Tuesday, January 21, 2014 Each year, Council schedules a goal setting session in January to review the goals set by the City's Boards and Commissions to develop priorities for the year. Weidt made motion, Bronk seconded, to schedule a workshop on January 21, 2013 following the regular meeting, for the annual goal setting session. All Ayes. Motion carried. Snow Jam on Saturday, January 11 City Administrator Bryan Bear informed the Council that the fifth annual Snow Jam will be held Saturday, January 11 from 2:00-4:00 pm at Oneka Elementary School. Families can find more information on the City's website. Winter Movie Nights City Administrator Bryan Bear informed the Council that Winter Move Nights have been scheduled for 2014 in the gymnasium at Oneka Elementary School. The dates are Friday, January 10; Friday, February 21; and Friday, March 21. Doors will open at 6:30pm and the movie will start at 7:OOpm. More information will be posted on the City's website. Ground Water Management Area Kick-off Meeting The DNR will be establishing the first Ground Water Management Area, which will include a portion of Hugo. The DNR is holding a kickoff meeting in conjunction with the League of Minnesota Cities and the Minnesota Chamber of Commerce to share information on this project. The meeting will be on Wednesday, January 8, 2014 from 6:30 — 8:30 p.m. at the Shoreview Community Center. Petryk made motion, Klein seconded, to schedule a meeting for January 8, 2014 to attend the Ground Water Management Area Kick-off at the Shoreview Community Center. All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 16, 2013 Page 9 of 9 Warm Hearts for Charity Event on January 18, 2014 The Hugo Business Association requested that this be added to the agenda to inform Council that the Warm Hearts for Charity Event will be held on Saturday, January 18, 2014 from 5-8 p.m. at the Hugo American Legion. Petryk made motion, Bronk seconded, to schedule the Warm Hearts for Charity Event on January 18, 2014 as a meeting of the Council. All Ayes. Motion carried. Motion of Silence for Marcel Miron Mayor Tom called for a moment of silence for Marcel Miron who was a long standing member of the community and father of former Mayor Fran Miron. Marcel passed away on December 8, 2013. He was 96 years old. Adjournment Klein made motion, Petryk seconded, to adjourn at 8:02 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk