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HomeMy WebLinkAbout2012.01.23 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, JANUARY 23, 2012 Mayor Fran Miron called the meeting to order at 7:09 p.m. PRESENT: Klein, Petryk, Weidt, Miron ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Community Development Assistant Dennis Fields, Planner Rachel Juba, and City Clerk Michele Lindau Approval of Minutes for December 15, 2011 City Identity Workshop Weidt made motion, Klein seconded, to approve the minutes for the December 15, 2011 City Identity Workshop as presented. All Ayes. Motion carried. Approval of Minutes for December 19, 2011 Council Meeting Weidt made motion, Petryk seconded, to approve the minutes for the December 19, 2011 Council Meeting as presented. All Ayes. Motion carried. Approval of Minutes for December 22, 2011 Holiday Party Weidt made motion, Klein seconded, to approve the minutes for the December 22, 2011 Holiday Party Meeting as presented. All Ayes. Motion carried. Approval of Minutes for January 17, 2012 Goal Setting Session Weidt made motion, Petryk seconded, to approve the minutes for the January 17, 2012 Goal Setting Session as presented. All Ayes. Motion carried. Approval of the Agenda Petryk made motion, Weidt seconded, to approve the agenda as amended. Add to Council Presentations: Report on Warm Hearts For Charity Event All Ayes. Motion carried. Hugo City Council Meeting Minutes for January 23, 2012 Page 2 of 10 Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Appointment of Acting Mayor Approve Appointment of City Engineer Approve Appointment of City Planner Approve Appointment of Financial Advisor Approve Appointment of Emergency Management Director Approve Appointment of Depository for City Funds Approve Appointment of Official Newspaper Approve Appointments to Hugo Firefighter Relief Association Approve Appointment of Vice Chair for Planning Commission Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Approve Appointment of Chair of the Board of Zoning Adjustments Approve Animal Control Service Contract with Animal Control Inc. for 2012 Approve 2012 City Goals Approve Sale of 2001 Dodge Ram Approve Military Leave of Absence for Hugo Firefighter Nickolas Young Approve Lawful Gambling Permit for Dan Smith Benefit on February 18, 2012 at the Hugo American Legion Approve Resignation of Firefighter John Marshall from the Hugo Fire Department Approve Modification of Duty Crew Scheduling and Point System for the Hugo Fire Department Approve Quote for Well No. 6 Observation Well from Thein Well Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Appointment of Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. Adoption of the Consent Agenda approved the appointment of Councilmember Becky Petryk as Acting Mayor for the year 2012. Approve Appointment of City Engineer Hugo City Council Meeting Minutes for January 23, 2012 Page 3 of 10 WSB Engineers has been the City Engineer for the past eight years. Jay Kennedy has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water resource engineer. WSB Engineers is requesting to continue to provide this service to the City at a revised rate schedule. Adoption of the Consent Agenda approved the appointment of WSB Engineers and Jay Kennedy as the City Engineer for 2012. Approve Appointment of City Planner Kendra Lindahl from Landform has worked over the past ten years as the planning consultant. Landform would like to continue to provide this service to the City at the same rate as 2011. Adoption of the Consent Agenda approved the appointment of Kendra Lindahl as the planning consultant for the year 2012. Approve Appointment of Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of the Springsted, Inc. team have served the City very well over the past year on a wide variety of projects. Adoption of the Consent Agenda approved the appointment of Paul Steinman, Mikaela Huot, and Nick Dragisich from Springsted, Inc., as the City's financial advisors for the year 2012. Approve Appointment of Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past decade, the Fire Chief has served in this position. Adoption of the Consent Agenda approved the appointment of the Hugo Fire Chief as the City's Emergency Management Director for 2012. Approve Appointment of Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo bank, US Bank. Adoption of the Consent Agenda approved the U.S. Bank -Hugo as the official depository for City funds for 2012. Approve Appointment of Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past five years, the City Council appointed The Citizen as the City's official newspaper. The Citizen would like to continue to provide this service to the City at the same rate as 2011. Adoption of the Consent Agenda approved The Citizen as the City's official newspaper for 2012. Approve Appointments to Hugo Firefighter Relief Association Hugo City Council Meeting Minutes for January 23, 2012 Page 4 of 10 Minnesota State Statute requires the annual official appointment of the ex -officio members of the Hugo Fire Department Relief Association Board. Council must appoint the Mayor and one City staff member. Adopt of the Consent Agenda approved the appointment of Mayor Fran Miron with Councilmember Chuck Haas as his designee in his absence and Finance Director Ron Otkin as ex - officio members of the Hugo Fire Department Relief Association Board. Approve Appointment of Vice Chair for Planning Commission For the past several years, the Council has appointed Bronwen Kleissler as the Vice -Chairperson for the Planning Commission. Adoption of the Consent Agenda approved the reappointment of Bronwen Kleissler as Vice Chair of the Planning Commission for 2012. Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Jim Taylor has served as Chair of the Parks and Recreation Commission for the past two years with Rachel Berger serving as Vice Chair since 2007. Adoption of the Consent Agenda approved the reappointment of Jim Taylor as Chair and Rachel Berger as Vice Chair for the Parks and Recreation Commission for 2012. Approve Appointment of Chair of the Board of Zoning Appeals and Adjustments At its December 19, 2011 meeting, the City Council made its annual appointments of members to the Board of Zoning Appeals and Adjustments. Council approved appointment of Council Member Tom Weidt, Planning Commissioner Rick Gwynn, and Resident Christian Boland. Adoption of the Consent Agenda approved the appointment of Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments. Approve Animal Control Service Contract with Animal Control Inc. for 2012 Richard Ruzicka, dba Animal Control Services (ASC), has been providing the City of Hugo animal control services for the past several years. ASC is requesting to continue to provide service to the City of Hugo for the year 2012 with the revised rate schedule. Additionally, Richard Ruzicka has indicated that 2012 will likely be the last year he will be an animal control officer. City staff will begin looking at other options for the future. Adoption of the Consent Agenda approved the animal control service contract for 2012 with ASC. Approve 2012 City Goals At its January 17, 2012 workshop, the City Council discussed the City's focus goals and on- going priorities for 2012. The Parks Commission, Planning Commission, EDA and Historical Commission had submitted their respective goals for Council discussion and consideration. After much discussion, Council had prepared a list of goals and priorities for 2012. Adoption of the Consent Agenda approved the 2012 City focus Goals and On-going Priorities as presented. Approve Sale of 2001 Dodge Ram Hugo City Council Meeting Minutes for January 23, 2012 Page 5 of 10 At its December 5, 2011 meeting, the Council approved the purchase of a new Ford 550 truck and the advertisement to sell through the sealed bid process the 2001 Dodge Ram truck that has been in the City's fleet since 2001. Staff received a high bid for $7,725, which staff feels is a very good price for the vehicle. Adoption of the Consent Agenda approved the sale of the 2001 Dodge Ram Truck to AJ Concrete, Inc. from Center City in the amount of $7, 725. Approve Military Leave of Absence for Hugo Firefighter Nickolas Young Hugo Firefighter Nickolas Young has been ordered to active duty by the United States Army. Nickolas is a member of the Special Operations Unit and will be deployed to the Middle East for a period up to 400 day. Adoption of the Consent Agenda approved a Military Leave of Absence for Firefighter Nickolas Young until March 4, 2013. Approve Lawful Gambling Permit for Dan Smith Benefit on February 18, 2012 at the Hugo American Legion The Hugo American Legion Auxiliary has submitted an application for a Lawful Gambling Exempt Permit for a benefit to be held for the family of Dan Smith, who passed away on December 4, 2011 in his Hugo home. He was 35 years old, and left behind his wife and two children. The benefit will be held at the Hugo American Legion, and the permit will allow raffle tickets to be sold at the event. Adoption of the Consent Agenda approved the Lawful Gambling Permit for the Dan Smith Benefit to be held at the American Legion on Saturday, February 18, 2012. Approve Resignation of Firefighter John Marshall from the Hugo Fire Department Hugo Firefighter John Marshall has submitted his letter of resignation from the Hugo Fire Department citing the lack of availability to attend training classes. Adoption of the Consent Agenda approved the letter of resignation from firefighter John Marshall. Approve Modification of Duty Crew Scheduling and Point System for the Hugo Fire Department At its December 20, 2011 meeting, the Hugo Fire Department discussed the scheduling of the Duty Crews and the Bonus Point System. It was the consensus of Fire Department members that changes should be made to the current Duty Crew scheduling and Bonus Point System as outlined in the Hugo Personnel Policy. The addition of two new firefighters allows for an additional duty crew and changes to the scheduling will allow for each member to work one full weekend every six weeks. Adoption of the Consent Agenda approved the changes to the Duty Crew scheduling and Bonus Point System, and directed staff to make these changes to the City's Personnel Policy. Approve Quote for Well No. 6 Observation Well from Thein Well Hugo City Council Meeting Minutes for January 23, 2012 Page 6 of 10 As part of the City's water appropriations permit approved by the DNR during 2011, the City is required to construct a shallow observation well in the vicinity of the Well #6 to monitor well levels. Four quotes were received for the construction of the observation well with the lowest quote submitted by Thein Well from Paynesville, MN. Adoption of the Consent Agenda approved the quote and authorized Thein Well to complete the project in the amount of $4,545.00. Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake For many years, the City of Hugo has participated in supplemental law enforcement coverage on Bald Eagle Lake with the Ramsey County Sheriff's Department and the Town of White Bear Lake. Coverage for winter patrol services to the City for the year 2012 shall not exceed 25% of the total amount of $3,280. Adoption of the Consent Agenda approved the Supplemental Law Enforcement Agreement with the Ramsey County Sheriff's Department for enforcement on Bald Eagle Lake. Approve Appointment of City Attorney Mayor Miron removed this from the Consent Agenda because of a potential conflict of interest. City Attorney Dave Snyder has served the City well over the past decade. Recently, Dave became employed by the law firm of Turner & Johnson. Turner & Johnson would like to provide legal services to the City at the same rate as in the past. Petryk made motion, Klein seconded, to appoint David K. Snyder and the Turner & Johnson Law Firm as the City Attorney for the year 2012. Ayes: Klein, Petryk, Weidt Abstain: Miron Motion carried. Discussion on On -Street Parking on 1481stâ–º Street North -Historic Legion Villas Resident Hank Schnider, 14897 Foxhill Avenue North, had contacted the City requesting that the City consider prohibiting parking on 148th Street between TH 61 and Foxhill Avenue. City Engineer Jay Kennedy explained 148th Street was reconstructed in 2009 as a 32 -foot wide roadway, which is to provide for parking on both sides. Other than the concerns of Mr. Schnider, staff is unaware of any other issues with on -street parking from a safety standpoint. Council Member Petryk stated she has spoken to Mr. Schnider and felt his concerns were school bus safety and the parking of large vehicles along 148th Street that impede visibility. Miron made motion, Petryk seconded, to continue to allow parking along 148th Street North, monitor the roadway for any issues related to the parking, and to visit with the school district to determine if there were any issues with the busing along 148th Street North. All Ayes. Motion carried. Approve Rezoning of 13997 Forest Boulevard North Hugo City Council Meeting Minutes for January 23, 2012 Page 7 of 10 Quentin and Joan Marier have submitted an application to rezone property located at 13997 Forest Boulevard from Neighborhood Service (NS) to General Business (C-2) to allow for repair and sale of outdoor power equipment and lawn mowers. Planner Rachel Juba presented the request to the Council explaining the property is the site of a former gas station/convenience store, which has been vacant for approximately three years. The Marier's business, Hugo Outdoor Power, is currently located at 5558 146th Street North, and the rezoning of the Forest Boulevard property will allow them to move the business to the new site. Staff finds this request meets all the standards to approve the rezoning. At its January 12, 2012 meeting, the Hugo Planning Commission held a public hearing to consider the request, and unanimously recommended approval of the rezoning. Council generally agreed this would be a nice to see this site occupied. Paul Kelleher, owner of the vacant property to the south, said this would be a good use of the property, and it may generate more redevelopment in the area. He also said the Mariers are good business owners. Petryk made motion, Klein seconded, to approve RESOLUTION 2012-01 APPROVING FINDINGS OF FACT TO APPROVE A REZONING FOR PROPERTY LOCATED AT 13997 FOREST BOULEVARD NORTH. Ayes: Petryk, Weidt, Klein, Miron Nays: None Motion carried. Mayor Miron questioned the MnDOT right-of-way at the southwest corner of CSAH8 and TH61 adjacent to the subject property. City Engineer Jay Kennedy explained it was customary for MnDOT to have these kinds of site triangles. Staff has a meeting scheduled with MnDot and will inquire on the purpose and future of this site triangle. Miron made motion, Petryk seconded, to approve ORDINANCE 2012-462 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUGO AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED AT 13397 FOREST BOULEVARD Ayes: Weidt, Klein, Petryk, Miron Nays: None Motion carried. Discussion on Six Month Review of Terry Luedeke IUP Staff requested the Council discuss the six month review of the Interim Use Permit (IUP) for Terry Luedeke at 17627 Henna Avenue North. Mayor Fran Miron stated Terry has performed service on some of his farm equipment, and he excused himself from all discussion on this topic. He turned the gavel over to Acting Mayor Becky Petryk. At its July 18, 2011 meeting, the City Council approved the IUP for a home occupation to run a motor vehicle repair business on the Luedeke property. Prior to that approval, at its June 23, Hugo City Council Meeting Minutes for January 23, 2012 Page 8 of 10 2011 meeting, the Planning Commission held a public hearing on the request. There were four people that spoke during the public hearing, including the applicant. Their concerns were the traffic on the shared driveway and the exterior storage of vehicles and equipment due to the operation of the business. Council approved the IUP for one year with the inclusion of a review of the permit after six months. Planner Rachel Juba reported that a recent inspection of the site found 18 vehicles on the property where only 12 were allowed. There was also an employee working there, which is not prohibited with an IUP; however, Mr. Luedeke did state he was the only employee. This could be an indication that the business is expanding. Staff also reported vehicles were parked in areas other than the one designated for the storage of vehicles. Staff noted that the shared driveway appeared in good condition. Mike Rokala, 17657 Henna Avenue North, stated Terry Luedeke was operating a commercial business with nonstop activity. Mike said the business generates noise seven days a week and at all hours. Terry Luedeke stated most of the work is done inside the building with the doors and windows closed; only 12 of the vehicles on the property were customer vehicles; and vehicles are moved from the designated area periodically as he is working on them. Terry also said there are no semis with trailers entering the property, only the semi cabs. The Council generally agreed Luedeke provide an important service; however, the business was having an effect on the neighbor, and something drastically needed to change. Luedeke needed to be aware of his permit conditions and follow them. It was also suggested he come up with a plan to move his business to a more suitable location. The IUP is set to expire one year after the approval date of the permit which was July 18, 2011. No formal action was taken. Acting Mayor Petryk returned the gavel to Mayor Miron. Donation of Land from Molitor Family to City of Hugo At its December 19, 2011 meeting, Council approved the Molitor Preliminary Plat, Final Plat, Conditional Use Permit, and Sketch Plan for Xcel Energy. City Administrator Bryan Bear explained that this approval included the platting of a 68 acre piece of property into 1 lot (12.5 acres) and 2 outlots (8.3 acres and 47.2 acres) to be known as Molitor Addition. Roy Molitor donated the 8.3 acre outlot to the City. This parcel is adjacent to the Clearwater Creek Preserve Park and could become part of the park. Viola Maslowski (Molitor) and her daughter Valerie were in attendance. Mayor Miron and the Council presented Viola and Valerie with a Certificate of Appreciation to the Molitor family for their generous donation. Miron made motion, Petryk seconded, to accept the donation of 8.3 acres in the Molitor Addition for use as parkland. All Ayes. Motion carried. Presentation of Annual Building Department Report Hugo City Council Meeting Minutes for January 23, 2012 Page 9 of 10 Each year the Community Development Department prepares its Annual Building Department Report which highlights building activity that have taken place in the City of Hugo over the past year. At its January 12, 2012 meeting, Community Development Assistant Dennis Fields presented the Annual Report to the Planning Commission, and the Planning Commission unanimously recommended approval of the 2011 Building Report. Community Development Assistant Dennis Fields presented the report to the Council, highlighting activities of the Planning Commission, Community Development Department, and Building Department. Weidt made motion, Petryk seconded, to accept the Annual Building Department Report for 2012. All Ayes. Motion carried. Update on 2012 State and County Road Improvements There are a number of MnDOT and Washington County roadway improvement projects scheduled to occur within and around the City of Hugo during 2012. City Engineer Jay Kennedy provided the City Council with an update on the projects which include continuation of the 2011 project to resurface I -35E, a mill/overlay project on TH61 from Highway 96 to Highway 97, and a CSAH8 mill/overlay project from TH61 to Goodview Avenue. The project on TH61 will also include the replacement of three culverts which will result in short-term closing of TH61. It is hoped that the 1-35E project will be completed prior to that; however, traffic congestion is to be expected. In addition to those projects, the City will begin the Lake Air/Bald Eagle Estates street reconstruction project, which is currently under design. A neighborhood meeting will be held on February 8, 2012 to present this design to the residents, and construction is expected to begin in May. MnDot is also evaluating whether the TH61/CSAH4 should be a roundabout or a signaled intersection. That project is expected to take place in 2013. Mayor Miron introduced the subject of the unpaved portion of Goodview Avenue from Hugo into Grant Township, and said he would support the City's assistance in financing a project. The Council supported that idea and directed staff to work with White Bear Township, Ramsey County, and Grant Township to work out an agreement. It is the hope of the Council that this could be done prior to the TH61 mill/overlay project. Petryk made motion, Weidt seconded, to schedule February 8, 2012 as a meeting of the Council to allow their attendance at the Lake Air/Bald Eagle Estates Neighborhood meeting at Hugo City Hall. All Ayes. Motion carried. Update on the Yellow Ribbon Network Hugo City Council Meeting Minutes for January 23, 2012 Page 10 of 10 Council Member Phil Klein reported to Council on the Yellow Ribbon Network (YRN) activities held recently. The Hugo YRN has been recognized with a certificate of appreciation from family members of the B Company. The YRN is also working with Home Depot who donated a bathroom remodeling for a military family, and the next Burger Night for the YRN is Wednesday, January 25, 2012 from 5-8 p.m. Warm Hearts for Charity Event Council Member Petryk added this to the agenda to give a report on the Warm Hearts for Charity Event held on Saturday, January 21, 2012. This is a fund raising event held annually by the Hugo Business Association (HBA) to raise money for several local charities. Petryk stated the event was well attended, and she thanked HBA members Deb Johnson and Cindy Petty for the excellent job they did in putting on the event again this year. 2012 Golden Gala Event Fundraiser February 3, 2012 The Hugo and Oneka Elementary School will be holding their 2012 Golden Gala event on Friday, February 3, 2012 from 5:00 p.m. to 10:00 p.m. at Manitou Station in White Bear Lake. This is a fund raising event to help provide educational technologies and tools for the classrooms. Bryan Bear informed the Council that anyone interested in attending can purchase tickets at the Oneka Elementary School. State of the City Business Breakfast on February 7, 2012 The Hugo Business Association and EDA are hosting a Business Breakfast on Tuesday, February 7, 2012 at 7:30 a.m. at the Blue Heron Grill in Hugo. Mayor Fran Miron will give the State of the City Address. Anyone interested in attending should contact Planner Rachel Juba. Petryk made motion, Klein seconded, to schedule Tuesday, February 7, 2012 at 7:30 a.m. as a Council meeting so they may attend the Business Networking Breakfast at the Blue Heron Grill. All Ayes. Motion carried. Adiournment Klein made motion, Weidt seconded, to adjourn at 9:09 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk